- Required Housing Policy
- Cancellation Policy
- "Hilltopics" Residence Hall Handbook
- Terms & Conditions
- Termination Fee
Apply for Housing
Apply for Housing at WKU
Western Kentucky University Housing is "more than just a place to live" during your WKU experience! The housing application will allow you to list your top preferences for which residence hall you desire to live in. You can explore the residence halls before you get started!
When should I apply for housing?
The priority deadline for housing applications is March 31
We accept housing applications all year long. Apply before March 31st to have the best chance of receiving your top preferences that you list on your housing application.
You do not have to wait to be admitted to WKU or attend TOP (orientation) to apply for housing. Room assignments are made based on the date we receive your application, so the sooner you apply, the better your chances are of receiving the preferences you request.
If you apply by March 31st, your fall housing assignment will be available to view on your Topnet account in mid-June (date subject to change). You will receive an email when your assignment is ready to view.
Am I required to live on campus?
WKU Required Housing Policy
Full time freshmen and sophomores are required to live on campus.
The live-on experience that the Department of Housing & Residence Life is committed to providing, is an essential part of the educational experience at Western Kentucky University. All Students (unless otherwise exempted or who have chosen a different on-campus living accommodation) who have less than 60 credit hours earned, will be charged the lowest community style residence hall rate that HRL offers, which is $2,180 per semester.
Exemptions to this policy include students who are:
Veterans of military service (181 days or more)
The primary caregiver for dependent children
21 years of age or older
Members of fraternities or sororities living in the chapter house (sophomores only)
Commuting from their parents' permanent home and primary residence (50 miles or less).
Requests for exemption based upon special circumstances (defined as unique and unusual) will also be considered.
Approved exemptions apply to the academic year or semester for which the request is made. Student should submit a request for exemption for each academic year or semester they are required to live on campus.
The burden of providing necessary documentation and evidence to support an exemption request rests with the student. Students, who have provided false information in an exemption request or fail to apply for housing per required housing policy, will be charged for housing each semester. Students may also be adjudicated for violating the student code of conduct for providing false information.
Students requesting an exemption citing medical needs related to the Americans with Disabilities Act (ADA) must begin by contacting the Student Accessibilities Resource Center at (270)745-5004. Please note that we are able to accommodate many students on campus with a variety of medical needs. A request for exemption is not guaranteed, if we feel that we can accommodate your situation on campus. It is the student's responsibility to meet with us before assignments are made to discuss how we will accommodate them on campus.
Exemption Forms Available for Download (complete all that apply):
For all students applying for exemption: Required Housing Policy Exemption Form
For students commuting from home: Parent/Guardian Statement for Commuters Form
For students living on campus and moving out at any point during the academic year: Contract Termination Fee Exemption Form
Questions? Contact WKU Housing & Residence Life at (270)745-4359 or email@example.com
How do I apply for housing?
Step 1: Read the Terms & Conditions
Step 2: Complete the Housing Agreement
Upon execution of this agreement by both parties and payment of the deposit, this contact becomes effective and constitutes a binding agreement for the full academic year (fall and spring semesters), or the remaining portion thereof.
You can apply for housing online or through a paper application
* When applying online, have all of your information at hand so your session will not time out before you are finished.
- Login to your Topnet Account
- Click "Continue Login" at the bottom of the page.
- Click "New Student Housing Application and Deposit."
- Select the term for which you will need housing and click "Submit."
- Read the Terms and Conditions and click "I Agree."
- Complete the Registration Form and click "Add."
- Click "Make a Credit Card Payment" to pay your $150 housing deposit.
- Fill out the Credit Card Payment form and click "Submit Payment."
- Pick up a Housing Agreement from the HRL office (18 Southwest Hall) or download and print a copy.
- Review, complete and sign the Housing Agreement.
- Prepare a check or money order for the $150 housing deposit. Make all checks payable to WKU.
- Turn in your Housing Agreement to the HRL office or mail your Agreement to:
Can you help me find a roommate?
Finding a Roommate
If you don't have a particular person in mind to be your roommate at WKU, don't worry - we can match you with someone based on the preferences you list on your housing application. You can also join Roommate Finder on the WKU Schools App:
Roommate Finder on Schools App is available October 1 - March 31.
What is the room assignment process?
About Room Assignments
The University agrees to determine room assignments based upon:
- Date of receipt
- Priority status
- Mutual request for one another
Returning residents who renew their housing agreement prior to the established deadline are given "priority status" and are reassigned first. Incoming freshmen and transfer students are assigned next. Returning students who apply after the deadline are not guaranteed a hall/room assignment for the upcoming academic year.
The University makes all assignments without regard to race, sexual orientation or national origin, and rejects all requests for changes of assignments based upon these factors.
A resident may not sublease or rent a room assignment, or permit another person to share a private room assignment.
The University reserves the right to modify room assignments for disciplinary reasons, catastrophe, closing of the facility or unresolvable roommate incompatibility. This agreement may also be canceled by the University for disciplinary reasons. Students removed from University housing for disciplinary reasons will remain obligated to the terms of this agreement and any applicable fees.
If housing demand exceeds capacity, the University reserves the right to use a limited number of temporary room assignments on campus.
Room Change Requests
Residents must observe the room change procedures established by the University. They must have prior written approval before making a room change.
If a vacancy occurs in the assigned room, the remaining resident agrees to:
- Seek out another roommate,
- Accept another roommate as assigned,
- Move to another room if requested,
- or pay additional charges based upon lower occupancy of the room.
If space is available, requests for private rooms will be approved on a first-come, first-serve basis. The resident of a private room agrees to pay the additional charges either before the semester begins or before the move is complete.
Can I make changes to my housing application?
Yes, you can edit your housing application until March 31st.
if you applied online, you can edit your online application after you apply in Topnet by clicking the "New Student Housing Application and Deposit" link before March 31st. Changes made after March 31st may not be possible because assignments are being made after that date.
If you applied through a paper application (by mail or on-site), you can edit your application by sending an email to firstname.lastname@example.org. Be sure to include your name, WKU-ID number, and requests for changes in the email. If you want to add a roommate to your application, include the requested roommate's name and WKU-ID number.
*Reminder - roommate requests must be mutual, so make sure you have both updated your applications with your roommate preference.
Application change requests received by email after March 31 are unlikely to be granted due to assignments being made and space available, but will be noted on the student's application. Due to the large volume of application change requests submitted, we are unable to respond to those requests, but they will be added to your application.
What do I do if I need to cancel my Housing Agreement?
If you decide not to attend Western Kentucky University after you have submitted your Housing Application, send an email to email@example.com to cancel your housing application. Include your name and WKU Identification Number (800 number) with your request to cancel.
What is M.A.S.T.E.R. Plan and how do I sign up?
We highly recommend that all first-year WKU students register for M.A.S.T.E.R. Plan.
The "Making Academic and Social Transitions Educationally Rewarding Plan" is a five-day transition program designed for the first-year residential student at Western Kentucky University. This exciting program provides a head start to your college career by assisting you in becoming acclimated to WKU and helping you to become connected to the campus community, faculty, staff, and other first-year students.
M.A.S.T.E.R. Plan includes informational sessions and interactive educational workshops that help you to enhance your skills for learning both inside and outside the classroom. Daily special events are designed to introduce you to the University's history and traditions to help you catch the WKU Spirit!
Campus interest sessions are designed to meet your specific needs and interests about different academic departments, student organizations, and campus services. Participation in M.A.S.T.E.R. Plan will help you meet other first-year students, building friendships, and provides you with the tools for building a foundation to be successful at WKU.
I received my housing assignment. Can I request a change?
To request a change to your room assignment prior to the beginning of the semester, log in to Topnet, click on the "Student Services" menu and click on "Housing Agreement Change Request."
Due to the high demand for housing, room changes will be very limited prior to the start of the semester.
There are no guarantees, but changes will be made as space permits.
If you have previously requested a change, you do not need to request it again.
Room change requests are also available after the beginning of the fall semester. Learn more.
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