Hilltopics: Handbook for Residence Hall Living
Any personal items abandoned after the student moves out will be disposed of after 10 business days or by the close of each semester, whichever occurs first.
Adhesives including but not limited to double sided tape, contact paper, carpet tape, duct tape, etc. may not be used on University walls, furniture, windows or floors. Students will be charged for any damage caused by adhesives or residue.
The University prohibits the possession, furnishing, or use of alcoholic beverages by residents or guests in the residence halls. The University has adopted a Parental Notification Policy for students found in violation of the alcohol or drug policies, who are under 21 years of age. Residents must comply with all federal, state, and local laws governing the use and possession of alcoholic beverages.
Alcoholic containers and items used for consumption are not permitted in the residence halls and this includes items used as decoration or displayed. Items in violation will be confiscated by hall staff and disposed of unless the student makes arrangements to collect the items and remove them from the hall within 72 hours.
Appliances used in the residence halls must be UL listed. No cooking is permitted in a resident's room with the exception of approved microwave ovens (cannot exceed 1 cubic foot and 1000 watts) and coffee pots. All other cooking appliances must be used in the kitchens (George Foreman grills, hot plates, toasters, toaster ovens, etc). Halogen lamps, sun lamps, lava lamps, space heaters and gas appliances are not permitted for safety reasons. Irons should not be left unattended. Ironing boards need to be used for all ironing. Ironing on mattresses, carpet or university furniture may result in a charge for damage. Dehumidifiers are permitted if they have an auto-off feature.
Residents are permitted to bring a refrigerator, provided it does not exceed 5.0 cubic feet. We recommend Energy Star Appliances.
Beds cannot be bunked in residence hall rooms. Most residence halls have beds that can be lofted using the furniture provided.
Students with adjustable-height beds capable of being raised more than 36 inches off the ground have been provided with one guardrail. Guardrails have been installed by Western Kentucky University Housing and Residence Life at no cost to the student and are required to remain installed when beds are raised more than 36 inches (from the bottom of the frame) off the ground. Guardrails are considered university property and are not to be removed from student rooms.
Bicycle racks are located around the residence halls. You may choose to store your bicycle in your room as long as it does not interfere with entrance or exit to your room and does not inconvenience your roommate. Care should be taken to not cause damage when entering or exiting the residence hall with a bicycle. Bicycles may not be stored in hallways, stairwells, kitchens, or any other common area. Gas powered vehicles cannot be stored in the residence halls.
If a bomb threat is announced in your residence hall, follow the directions provided by your hall staff and/or the Police. It is important that you remain calm and that you cooperate fully.
Residents can access local television channels through a coaxial cable cord, connecting their TV to the wall outlet. If the TV does not have a QAM tuner, a converter box will be necessary to receive any channels. The converter box needed is the Iview – 3500STBII and may be purchased from local retailers and online. If the resident is not sure if the TV has a QAM tuner, they should refer to their TV manual. For more information, visit www.wku.edu/housing/resources/tv.php.
A contract termination fee of $750, any applicable housing fees, and forfeiture of the housing deposit will be assessed to residents who officially withdraw from the residence hall and continues full-time enrollment at any time during the academic year.
Concrete blocks are not permitted in the residence halls.
- Pay the additional fee necessary to occupy the room for the remainder of the semester as a private.
- Request a room change with someone who currently has no roommate
- Allow the hall director to assign a new resident to the room or agree to move to another room that has only one occupant.
The following policies concerning the use of electrical outlets must be followed:
In each duplex electrical wall outlet, no more than four appliances can be plugged in at any one time.
All major appliances (refrigerator, microwave) must be either plugged directly into the wall outlet or into a heavy duty extension cord plugged directly into the wall outlet. Multi-outlet extension cords are prohibited.
Six-way adapters, power taps, and electrical bars are prohibited and will be removed by the HRL staff.
Use of surge protectors for computer equipment, TVs, game consoles, and sound equipment is permitted. Surge protectors must be UL listed to qualify.
Students are encouraged to remove appliances from the outlets when finished (eg: hair dryers and curling irons). All appliances draw energy even if not on and this will protect your appliances in the event of a surge.
All fire alarms should be regarded as actual fires. The university and state law requires all residents and their guests to adhere to the fire safety regulations of the campus. Failure to evacuate is not only a safety hazard, but is a violation of University policy and state law, and may result in legal or disciplinary action.
The sounding of false fire alarms and tampering with fire-fighting or safety equipment including extinguishers, smoke detectors, sprinklers, exit signs, extinguishing powder, door and fire alarms is prohibited.
Tampering with or removal of posted fire evacuation signs will result in disciplinary procedures as well as restitution for the replacement signs.
The use of open-coil, open plate devices, open flames, ember devices, oil lamps and incense is prohibited.
Candles and candle warmers are not permitted in residence halls.
When the alarm, shouted warning, or the sensation of smoke or fire has alerted you, adhere to the following:
If there is smoke in the room, keep low to the floor.
Before passing through any door, feel the door knob. If it is hot, do not open the door. Before opening a door, brace yourself against the door and open it slightly. If heat and smoke are present, close the door and stay in the room.
If you cannot leave the room, open the window. If trapped, attract the fire department by hanging an object out the window. If there is a phone in your room, call WKU Police 745-2548 or 911 and give the room number and specific location.
If you can leave a room, close the door behind you.
Go to the nearest exit or stairwell. Do not use the elevator.
If the nearest exit is blocked by fire, heat or smoke, go to an alternate exit.
If all exits are blocked, go back to your room, open the windows, and attract the fire department.
After evacuating a building, move to the designated meeting location. Emergency personnel and equipment will be maneuvering around the building.
Follow the directions of fire, police, and hall personnel.
You may reenter the building only after fire and police officials have given their approval.
Douglas Keen, Gilbert, Hilltopper, McCormack, PFT and Rodes Harlin halls have furniture that can be locked. One of the dresser drawers has a clasp on it and students can supply their own lock to secure personal possessions. The student is responsible for keeping up with the key or combination. If a lock needs to be removed by maintenance, there will be a charge assessed and proof of contents will be required.
Gambling, in any form, is prohibited on campus.
Each room comes equipped with its own Heating and Air Conditioning (HVAC) unit. To ensure the units operate properly, residents are prohibited from placing any items/furniture directly in front of the unit that would block the air intake. Additionally, residents are also prohibited from placing anything inside of the unit, including the vents, as this may block air coming from the unit.
Students are expected to carry their valid student identification card at all times and to present it upon request by University officials including, but not limited to University Police, faculty, Housing & Residence Life staff, and other staff of the institution. The University may confiscate any ID card that has been misused, duplicated, or altered. Cards may be retained temporarily while their validity is checked. A student may possess only one ID card. Use of the ID card by any person other than the person to whom it was issued or use of the card under false pretenses is a violation of the Code of Conduct.
Each student is issued one key at check-in. Keys are to be returned at the end of the academic year, and/or when the student moves out. Failure to return the key is considered a lost key and the student will be charged $40.
If a student loses their key, they should immediately report the lost key to the front desk. One spare key to each room is immediately available for checkout, and a student has three days to return the spare key if the original key is found.
For security, if a key is permanently lost or key is stolen, a key core change can be requested immediately. A charge of $40 will be billed to the student through Housing. Payment is due at the time of billing, and failure to pay will incur a transcript hold.
WKU Apartment keys will be billed at actual cost to the student.
Laundry facilities with washers and dryers are available in all residence halls. Laundry machines are available to use at any time, with no additional cost.
USPS and campus mail is picked up and delivered to the halls daily except for Sundays and holidays. Campus mail may be used for University business and does not require postage. Mailboxes for the residents are located on the first floor of each hall.
Maintenance requests may be reported by students and staff at any time.
Motorized vehicles and electronic skateboards, including hover boards, self-balancing scooters, and other similar equipment are prohibited from being used, stored and/or charged in all university-managed residence halls and apartments.
To properly and officially check-out/withdraw from the residence hall, residents must:
Remove personal property from their side of the room.
Remove trash and/or unwanted materials (i.e. coat hangers, cardboard boxes, etc.).
Sweep, vacuum, and/or mop floor and wipe furniture off on their side of the room.
Place furniture in the location it was in when you moved in.
Have room inspected by a member of the HRL staff.
Turn in the room key to the person who inspected the room.
Sign the Room Condition Report
Residents who do not officially check-out/withdraw will be charged $150.
Most devices can get access to the internet by just connecting to WKU-WIRELESS or by plugging in an ethernet cable into the device and wall port.
The ITS Service Desk provides instructions for common devices on campus in the Knowledge Base.
If you are unable to find instructions for your device, or get it connected to the internet, please contact the ITS Service Desk online or by calling (270)745-7000.
Residents, who may need to drop to part-time status, must get approval from HRL to remain in residence halls. Residents who are only enrolled part-time may be asked to leave the halls at any time if they are involved in violations of University Policy.
The residence halls are treated for most pests and insects on a regular basis, but if your room needs to be sprayed, submit a maintenance request and it will be taken care of on an individual basis. To minimize the chance of pests, keep your room and kitchens clean and store food in closed containers.
24 Hour Courtesy Hours - courtesy hours are in effect at all times. If someone asks you to decrease the noise level in your room, you should comply with that request.
Quiet Hours are observed from 10:00pm to 8:00am Sunday-Thursday and Midnight-8:00am Friday-Saturday. Quiet hours mean that there should be no noise heard outside your room with the door closed.
During finals week, 24 hour quiet hours are in effect.
Unruly guests may be asked to leave the building by hall staff if they refuse to comply with the request of staff or residents to decrease the noise level.
Stereo equipment, amplifiers, and/or speakers may be required to be removed from a room as a conduct outcome.
Radio transmission is not permitted in the residence halls.
Each residence hall recycles aluminum cans, #1 and #2 plastics, and paper. Single-stream recycling bins are located in each residence hall lobby, and residents are provided one recycling bin per room.
The Residence Hall Association is composed of representatives from each hall. The primary functions of RHA are to review policy recommendations from students concerning residence hall living and to build a community atmosphere on campus by working with individual hall governments on campus wide programs. See your hall director for meeting times and location.
Room assignments are made based upon date of receipt, indicated preferences and priority status. Returning residents who renew by the deadline are reassigned first. Incoming freshmen and transfer students are assigned next. Roommate assignments are based upon mutual requests. Assignments are made without regard to race, national origin, sexual orientation and HRL will not accept requests made for these reasons.
Western Kentucky University is a 100% smoke & tobacco-free campus.
Tobacco products include, but are not limited to, cigarettes (traditional, e-cigarettes and vaping mechanisms) chew, pipes, cigars, hookah and water pipes.
Vending machines are located in every hall and are equipped to accept both cash and Big Red Dollars. If a refund is needed, take a refund request form to one of the refund locations on campus: Cashier’s Office in Potter Hall, Post Office in Downing Student Union, Dean’s Office in College High Hall, and the Dean’s Office in Tate Page Hall.
WKU Residence Halls have 24-hour visitation.
All guests must check in at the desk with a WKU ID or valid driver's license.
Guests must be escorted by a resident when in the building and must use the designated restroom.
Guests should not be left in the building while the resident is not there.
The resident must check out each guest as they leave the building.
Residents are responsible for the actions of their guests and are highly encouraged to talk to their roommate about guests and visitors.
Prospective Student Visitation
Student recruits (athletic, admissions, or other University programs) need to register with HRL at least 48 hours prior to the visit. There is not a charge for a prospective student to stay overnight in WKU on-campus housing, so long as the prospective student (or someone on the behalf of the prospective student) has scheduled an WKU campus visit with HRL ahead of time.
Visits by underage guests need to be authorized by the hall director. The following policies exist concerning underage guests:
No overnight guests under the age of 18 are allowed.
No guests of the opposite gender under the age of 18 will be checked in unless they are a WKU student with a valid WKU ID.
Babysitting is not permitted. Infants and minor children should be accompanied by their parents and may visit for short periods of time.
Waterbeds are not allowed in residence halls.
Possession or use of firearms, explosives (including fireworks), dangerous chemicals or other dangerous weapons or brandishing of any weapon or any other object in a menacing or threatening manner on institutionally controlled property is prohibited. Weapons may be defined as any object or substance designed to inflict a wound, cause injury or incapacitate. Weapons may include but are not limited to: all firearms, pellet guns, stun guns, paintball guns, slingshots, martial arts devices, switchblades, swords, decorative knives and clubs. Weapons will be confiscated by HRL staff.
Objects are not to be thrown out of windows and screens are not to be tampered with. Lights and other items should not be displayed in windows.
Tampering or removal of window safety equipment may result in disciplinary sanctions and a $40.00 charge to replace the damaged equipment.