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How to check out of your hall for the summer


All residence halls will close on Friday, May 5, 2023 at 6 PM.

Students living on campus during the summer will move from their current assignment to the summer hall.

Learn About WKU Summer Hall

 


Step 1: Before Finals Week

Before finals week, begin planning your move-out. If you travel home at any time, you may want to begin taking some of your personal belongings with you. Review the steps below and discuss with your roommate, if applicable, to decide what each of you will do to prepare the room for move-out.  

 

 Step 2: Prepare Your Room

  1.  Unplug and defrost your fridge.
    Make sure you have plenty of time to do so, and use a towel to collect any excess water that drains.

  2. Remove all trash from your room.
    Take large items to designated the designated dumpster near your hall. Do not leave trash in the building. Clean out the trash can.

  3. Remove ALL personal belongings from your room.

  4. Unbunk your beds and return the furniture to the original arrangement of Left and Right sides. Return the bunking pins to the desk, if applicable.

  5.  Sweep the room. Mop the floor, if necessary.
    Brooms and mops are available for checkout at the front desk.  An excessively dirty room may result in a cleaning charge. For hotel and suite-style halls, bathrooms must also be cleaned.

  6.  Close and lock windows.

  7.  Depending on what thermostat is in your room, set the thermostat to 72 degrees and the fan to auto - or - halfway in the blue section, fan on medium.

  8. Turn off the lights.

  9.  Lock your door.

Return the Furniture to the Original Arrangement:

Room with furniture arranged in two equal sets on the left and ride side of the room

 

Step 3: Complete an Express Checkout at your front desk

  • Officially check out by completing an express checkout envelope with your full name, WKU ID# and side of the room/room#.

  • Read the entire envelope and sign the envelope.

  • Seal your room key inside the envelope.  You must turn in your key at the time of check out to avoid an additional charge.

  • Give the envelope to the front desk worker.

Failing to complete these steps is considered an unofficial checkout, which will result in an unofficial checkout charge of $150.

 


  • Heavy traffic is expected on campus May 4-5 for commencement activities. Please take this into consideration when planning your move out.  
  • Have everything in your room packed prior to parking your vehicle for loading.
  • Please relocate your vehicle from the loading zone quickly to allow others to load. 

 

Thursday, May 4th - Topper Walk Traffic Impacts

  • Hilltopper, Bates, McLean, PFT, Poland, and Keen Halls impacted.

  • Hilltopper, Bates, and McLean Hall residents should avoid move out between 5-7pm if possible. 

  • College Heights Blvd. will close at 5:30 PM

  • Avenue of Champions will close at approximately 6:20 PM until the Topper Walk procession is complete. 

  • The Heat Plant Lawn and McLean/Bates Runner Hall parking lot will remain open; traffic will be held from leaving until the procession is complete. 

  • The PFT Service Loop will become one-way at 6 PM

    • Individuals needing access to the Poland Lot will need to enter the PFT Loop University Blvd. and proceed behind and around The Den to the Poland Lot and Avenue of Champions. 

    • All traffic will exit the PFT Loop via the service drive to the Poland Lot and Avenue of Champions. 

 

Friday, May 5th - College Ceremony Traffic Impacts

  • PFT, Poland, Keen, Rodes, Gilbert, Hilltopper, Bates, and McLean Halls impacted.
  • College Heights Blvd. will be one-way all day, from University Blvd. going up the Hill.
  • Heavy traffic congestion will be present around PS1 & PS2 all day. Traffic will be directed and mandated to re-route at alternating intervals. 
  • The PFT Service Loop remains one-way from Thursday's closure. 

    • Individuals needing access to the Poland Lot will need to enter the PFT Loop University Blvd. and proceed behind and around The Den to the Poland Lot and Avenue of Champions. 

    • All traffic will exit the PFT Loop via the service drive to the Poland Lot and Avenue of Champions. 

  • Students moving to Rodes Harlin for summer will begin moving in Friday at 6 PM; moving should be completed by 10 AM Saturday. 

 

WKU Parking & Transportation


Advanced registration is required for residents who will be moving directly into summer school housing from their Spring assignment on Friday, May 5, 2023.

Advanced registration will begin on April 1, 2023 online in the Housing Portal. Those registering early will receive their room assignment at check-in.

Students who are moving in AFTER May 5, 2023 should register at least 1 business day in advance through the Housing Portal. 

 

Learn About Summer Hall


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 Last Modified 6/9/22