The Western Kentucky University Resident Staff Association, hereinafter referred to as RSA, provides social outlets, professional and personal developments, recognition, and a channel to communicate initiatives to improve the working environment for the Housing & Residence Life student staff.

Section 1.

The RSA shall consist of two (2) distinctive branches: Executive and General Assembly

Section 2.

The Executive branch shall consist of the following positions: President, Vice President, Treasury, Social, Recruitment, and Recognition

Membership of the RSA shall consist of all students at Western Kentucky University who are staff members in the Housing & Residence Life department.

Section 1.

The secondary decision-making body of RSA shall be the General Assembly. Business of RSA shall be regulated by this General Assembly.

Section 2.

The General Assembly shall consist of representation from each residential area on campus. Each residential area shall receive one (1) vote.

Section 3.

In the event of a tie on General Assembly business, the President shall cast the deciding vote.

Section 4.

The RSA General Assembly shall have the authority to call an Executive member to present their report by the next General Assembly meeting

Section 5.

Quorum for any General Assembly meeting shall be when both of the following criteria are met:

A. A simple majority of the voting membership is present.
B. A simple majority of the Councils are represented. 

Section 6.

The President shall have the authority to veto all motions or amendments passed by the General Body before the next regular meeting. Any veto by the President may be overridden by a two-thirds (2/3) vote of the standing RSA General Assembly.

Section 1.

The RSA Executive Branch shall consist of the following positions: President, Vice President, Director of Finance, Director of Engagement, Director of Recruitment, and Director of Recognition. All members of the Executive Branch shall be responsible for performing their duties in the best interest of this organization as outlined in its Constitution and By-Laws.

Section 2.

The qualifications of the RSA Executive Branch shall be as follows:

1. Must currently be a student staff member in the Western Kentucky University Housing & Residence Life department.
2. Must not currently be on Housing probation.
3. Must be in good judicial standing with Western Kentucky University
4. Must have and maintain a 2.5 university GPA
5. Must be enrolled as a full-time student
6. Must not be employed as a professional staff member within Housing & Residence Life.
7. Must have not resigned or have been removed from an Executive Board position within the past two (2) semesters, except for instances of family, health, Special Election, or academic reasons, excluding academic ineligibility.
8. Must have worked in Housing & Residence Life for at least one (1) Fall or Spring semester.

Section 3.

The RSA Executive Branch shall be elected according to Article VII.

Section 4.

The term of office shall be from the swearing in of the End of Year Celebration through the next calendar year. 

Section 5.

The RSA Executive Branch must maintain the qualifications of office as well as the following duties and requirements: 

1. Must hold at least a bi-weekly Executive Board meeting, outside of general assembly meetings. 
2. Must act responsibly during their term of office and follow the rules of Housing & Residence Life, Western Kentucky University, and both State and Federal laws, regulations, and guidelines. 
3. Hold only one position within RSA at a given time.
4. All RSA Executive Board members must attend all General Assembly meetings. 

Section 6.

President

1. Shall be the Chief Executive Officer of RSA 
2. Shall be the primary representative of RSA in all spaces 
3. Shall preside over the General Assembly in accordance with the by-laws 
4. Shall delegate and clarify responsibilities to appropriate members of the Executive Branch 
5. Shall meet with the RSA Advisor(s) weekly 
6. Shall assist the RSA Director of Finance with the creation of the RSA Budget 
7. Shall assist where needed with all RSA programming. 
8. Shall assist in the execution of the annual End of the Year Celebration 

Section 7.

Vice President

1. Shall assume the duties of the President in their absence. 
2. Shall be responsible for taking minutes at all the RSA General Assembly meetings and all Executive Branch meetings. 
3. Shall maintain a record of minutes from all General Assembly and Executive Branch meetings. 
4. Shall take attendance at all the RSA General Assembly meetings. 
5. Shall maintain a permanent record of attendance from all the RSA General Assembly meetings. 
6. Shall preside over the planning and execution of the annual End of the Year Celebration. 
7. Shall assist where needed with all RSA programming. 

Section 8.

Director of Finance

1. Shall prepare the RSA budget, with the assistance of the RSA President & Advisor(s). 
2. Shall keep track of all RSA funds and keep the RSA budget updated. 
3. Shall inform the Executive Branch with regular updates of the RSA budget. 
4. Shall be responsible for maintaining and enforcing the RSA funding procedures. 
5. Shall compose a General Budget Report for the RSA General Assembly monthly. 
6. Shall coordinate the organization of a minimum of one (1) fundraising effort per semester. 
7. Shall assist where needed with all RSA programming. 
8. Shall assist in the execution of the annual End of the Year Celebration. 

Section 9.

Director of Engagement

1. Organize efforts for the organization that are social in nature and help build a sense of community for HRL student staff by planning at least two (2) social events a semester for the organization. 
2. Plan and execute a monthly newsletter covering upcoming dates and events for HRL student staff, helpful tips, and student staff shoutouts. 
3. Create flyers and market any events RSA is hosting. 
4. Manage and curate content for the RSA social media page. 
5. Have the option to create a Social/Marketing Committee 
6. Shall maintain a record of all programming within RSA, via the BAND programming calendar 
7. Will oversee the Programming line in the RSA budget. 

Section 10.

Director of Recruitment

1. Assist with the recruitment efforts to increase attendance through intentional marketing strategies 
2. Work in conjunction with Director of Engagement to spearhead social media efforts to advertise general assembly meetings 

Section 11.

Director of Recognition

1. Brainstorm ways to recognize HRL student staff and Residence Staff Association members. 
2. Assist Director of Engagement with the student staff recognition sections of the monthly newsletter 
3. Assist LEAD session organizers with sharing student staff shoutouts 

Section 1.

Shall have the authority to make appointments to vacancies on the RSA Executive Branch and shall inform the RSA General Assembly until such time that a special election can be held according to Article IX. 

Section 2. Advisor Appointment

1. The RSA Advisor(s) and Leadership Team Liaison shall be designated by Housing & Residence Life. 

Section 3. Advisor Duties

1. Shall serve as the primary advisor(s) to the RSA Executive Board. 
2. Shall assist and offer advice to the RSA Executive Branch and the RSA General Assembly.
3. Shall act as a mediator should conflict arise within the RSA.
4. Shall attend all pertinent RSA-sponsored events.
5. Shall have at least one RSA advisor attend all the RSA General Assembly and Executive Branch meetings.
6. Shall officiate the RSA Executive Branch election proceedings.
7. Shall be available to assist in the administration of the RSA.
8. Shall organize and participate in the RSA Executive Branch training at the beginning of the academic year.
9. Shall meet with the RSA President weekly to provide feedback and guidance.
10. Shall conduct bi-weekly individual meetings with each Executive Board Member.
11. Shall assist the RSA Director of Finance with monitoring the RSA budgets to ensure compliance with budget and spending guidelines. 

Section 4. Leadership Team Liaison Additional Duties

1. Shall serve as a liaison between Housing & Residence Life and the RSA. 
2. Shall meet with the RSA Co-Advisors weekly to discuss RSA Executive Board and advisor-related items. 
3. Shall assist with any other necessary functions as needed. 
4. Shall provide additional resources and knowledge on policies and procedures that need to be upheld. 

Section 1. Election of Executive Officers

1. The RSA Advisors shall be responsible for overseeing the election process. 
2. The Advisors shall create and enforce all rules for the elections process that are not stated in the Constitution.
3. Nominations for Officers shall begin in the month of January. 
4. A nomination may be made by any member of RSA
   1. An acceptance of the nomination must be made in person before the close of nominations at the RSA General Assembly Meeting at the executive team’s discretion. 
5. The nominee must then accept the nomination verbally or in writing. If the nominee does not accept the nomination; the nomination is terminated. 
6. It is not necessary for more than one candidate to be nominated for each position. 
7. Elections will be held at the discretion of the executive branch over a two-week period. 
8. Each residential area will only be allowed to vote once (1) 
9. Each residential area shall cast one (1) vote for each of the six positions. 
10. For each position, the candidate that receives the most votes is determined to be the winner. 
11. In the event of an overall tie, the RSA Advisors will break the tie. 
12. The election results shall be announced at the End of Year Celebration following a written acceptance of the position by the candidate. 
13. The final vote count shall be made available for thirty (30) days after the elections results have been announced. 
14. Any member of RSA seeking to contest the results of an election must submit a letter outlining the nature of the complaint to the RSA Advisor’s office within ten (10) business days of the announcement of the election results (excluding the day of announcement).
    1. The contest will be assessed within three (3) business days of the RSA Advisor receiving the complaint (excluding the day of reception) in order to determine if an investigation is necessary.

Section 1. Removal of Officers

1. Any member of the RSA may bring charges against an Executive Branch Officer for the dereliction or violations of any duties enumerated in this Constitution or for any actions deemed to be unbecoming of an Elected Official. 
2. If the member being charged is not present when the motion is made, the accused shall be notified of the charges by a written letter within 48- hours. 
3. An official trial shall be held during the next general assembly session. 
4. A two-thirds (2/3) vote of the general assembly present is needed to remove any member of the Executive Branch. 
5. All removals by the RSA Senate shall be effective immediately. 
6. Any individual removed from office, (except for instances of family, health, or academic reasons) shall be ineligible for any other position within the Executive Branch for the remainder of the term, or the following Academic Year. 

Section 1. Vacancy

1. In the event of a vacancy within the Executive Branch, the President, with the advice of the advisors, will appoint someone to fulfill the position until Special Elections can be held. In the event of a vacancy in the position of the President, the Vice President shall assume the role until a Special Election can be held. 
2. A Special Election shall be held within two (2) RSA general assembly sessions from the session at which the vacancy is announced. If there are less than six (6) weeks remaining in the academic year, the President shall appoint an individual to fill the position for the rest of the term with a two-thirds (2/3) vote of the RSA executive team. 

Section 2. Special Elections

1. Interested parties must be nominated by any RSA member at the meeting prior to the Special Election. 
2. Any current officers wishing to run for a vacant position must announce their intent to run. The resignation will take effect immediately following the Special Election and all duties must be continued until then. The newly resigned position shall be announced at the same session, and the Special Election process begun according to Article VIII. 
3. The Special Election shall occur at a regularly scheduled general assembly session. The voting will occur in the order that the positions are listed in Article V, Section 1 of this Constitution. 
4. Each candidate shall be permitted to speak for no more than two (2) minutes, prior to the election of the office for which they are running. 
5. In the following week after the Special Election nomination, each residential area shall vote in an electronic ballot. No candidate may influence the vote of the residential area they are assigned to. 
6. The election shall occur by secret electronic ballot with the ballots being provided by the RSA advisors. The ballots will be counted by the RSA Advisors. 
7. In the case of a tie among the residential areas, the advisors shall then vote on the tying candidates. 

a. If there are only two candidates running when a tie occurs, then the President shall cast the deciding vote. 

H. The winners of the special election shall take office immediately following the special election and shall receive appropriate remuneration, pro-rated from the date of the election. 

Section 1. 

Committees shall be established as needed by a majority vote of the RSA Executive Branch. 

Section 2.

Committees shall exist until the completion of their stated task. 

Section 3.

A committee chair may be an RSA Executive Branch member or be appointed by the executive team. The appointed member may be removed from office by a two-thirds (2/3) vote of the RSA executive team. 

Senate in accordance with the procedures set forth in Article VII, Section 1.