APR - Dean's Resources

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This page is organized to help deans/associate deans navigate their part in the Academic Program Review (APR) process. It is separated into sections for Accredited Programs and Non-Accredited Programs. Note: the general overview information, policy document, Degree Review Timeline and Overview and other general resources are available in the left navigation.

 

Dean’s APR Resources for ACCREDITED Programs

Letter Template Charging Accredited Program to Initiate APR Template for deans to send charge letter to department chair by end of June; initiates APR for accredited programs for the upcoming academic year.

Academic Program Review Roles and Responsibilities - Accredited Programs  Outlines roles for all constituencies participating in APR, accredited.

APR Undergraduate Accredited Self-Study Template  Program self-study template for Undergraduate programs—program coordinators use this template to write the bulk of the self-study.

APR Graduate Accredited Self-Study Template Program self-study template for Graduate programs—program coordinators use this template to write the bulk of the self-study.

Dean's Directions for Managing Accredited APR with Portfolio  Detailed directions to help deans manage the workflow of accepting, reviewing, and submitting Final Summary Report within the Anthology-Portfolio system.

APR Dean's Final Summary Report Template Template for deans to draft response to programs and prepare for the meeting with faculty; based on the self-study and other documentation and the conversation with the department, deans ultimately finalize the report with this template and submit it in Anthology Portfolio.

 

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Dean’s APR Resources for NON-ACCREDITED Programs

Letter Template Charging Non-Accredited Program to Initiate APR Template for deans to send charge letter by end of June; initiates APR for non-accredited programs for the upcoming academic year.

Academic Program Review Roles and Responsibilities - Non-Accredited Programs Outlines roles for all constituencies participating in APR, non-accredited.

APR Undergraduate Non-accredited Self-Study Template Program self-study template for Undergraduate programs—program coordinators use this template to write the bulk of the self-study.

APR Graduate Non-accredited Self-Study Template Program self-study template for Graduate programs—program coordinators use this template to write the bulk of the self-study.

Creating a Review Committee & Selecting External Reviewers for Non-Accredited Programs  Deans collaborate with department chairs to create review committees; Department chairs nominate discipline-specific reviewers who are external to WKU and check their availability and interest; deans select members internal to WKU but external to the discipline; deans ultimately select and charge review committees after consulting with department chair.

External Review Committee Membership Form  This form should be completed and sent to rob.hale@wku.edu by November 30; receipt of the form will trigger the financial piece of the process for external reviewers. 

Review Committee Initial Charge Letter from Dean Template After dean has consulted with department chair on committee membership, department chair has confirmed availability of external reviewers, and dean has confirmed availability of WKU members, dean sends this memo.

General Workflow for Financial Parts of APR This resource provides a general overview with information needed to ensure payment for the external reviewers.

Dean’s Email Sharing Link to Self-Study with Review Committee  Once the dean’s office has accepted the self-study and supporting documents as complete, by January 31, they should adapt this email to share the link to the self-study with all committee members (external to WKU and external to department).  Please cc Rob Hale and the department chair/director with the email. 

Sample Itinerary for Site Visit  Department chairs are responsible for organizing the site visit, collaborating with Dean’s Office and Provost’s office on availability of personnel.

Dean's Directions for Managing Non-Accredited APR with Portfolio Detailed directions to help deans manage the workflow of accepting, reviewing transferring and submitting Final Summary Report within the Anthology-Portfolio system.

APR Dean's Final Summary Report Template Template for deans to draft response to programs and prepare for the meeting with faculty. Based on the self-study and other documentation and the conversation with the department, deans ultimately finalize the report with this template and submit it in Anthology Portfolio.