Facebook Pixel Hiring Process | Western Kentucky University Skip to main content

Hiring Process


Overview of the Hiring Process

Step 1

Recruitment & Selection

Use Interview Exchange to seek approvals to fill a position and conduct a search. View step-by-step instructions for more details.

Step 2

After the Offer

Once offer is accepted:
   a. Initiate Background Check Request
   b. Submit Employee Personnel Action Form (EPAF).

Step 3

Background Check & I-9 Verification

Notify your employee they will receive two emails from donotreply@talentwise.com. One will be to provide consent for the background check and the other will be to complete section 1 of the I-9 employment eligibility form.

The background check must be completed before the expected hire date. No one can begin employment without a completed background check. Section 1 (employee section) of the I-9 must be completed on or before the first day of employment. Email notification will be sent to the department when the background check is completed.

Step 4

HR Registration & Pre-Onboarding

Below you will see temporary changes to this process that have been implemented in order to mitigate the spread of COVID-19. 

With new remote working conditions, there are now two ways to complete the registration/pre-onboarding process:

  1. Remote Option: The Form I-9 is initiated after the background check is completed. A separate email is sent with tax and direct deposit forms along with specific instructions on how to complete and return the forms remotely.
  2. In-Person Option: The employee can schedule an appointment to meet with Jo Ann Malott. During this appointment, the employee will return the tax and direct deposit forms that were emailed after completion of the background check and provide appropriate identification required for the Form I-9. To schedule an appointment, please email joann.malott@wku.edu

Map & Directions for WKU Human Resources

Step 5


Visit our New to WKU page!

The New to WKU page is a helpful resource for new WKU employees which provides instructions beginning with an accepted offer and continuing through the first months of employment.

Check back as we continue to improve our Onboarding experience!



Some of the links on this page may require additional software to view.

 Last Modified 11/8/21