Annual Faculty Evaluation
This information hub helps faculty, chairs/directors, and deans navigate the Annual Evaluation process at WKU. Faculty will submit their Annual Activity Packet (AAP) and updated CV through WKU’s Workflow Portal (which replaces WKU’s E-signature system). AAPs should be organized/submitted following college and department/school guidelines and deadlines. Chairs will use college Annual Evaluation Forms to complete the evaluations. College/department/school forms, criteria, and other information are linked in the left navigation of this webpage.
- Instructions On How To Navigate The Boomi Workflow - Office Of The Provost
- CEBS Annual Evaluation Form
Departmental Information
Due dates in each department are the 2026 CEBS and University deadlines for faculty materials.
Faculty may apply for promotion in September. The application deadline is October 1 (Faculty Handbook III.H.1). An assistant professor applying for tenure must also apply for promotion in that year.
Counseling and Student Affairs Annual Evaluations
Annual Evaluation Document
- CSA Annual Performance Review Policies and Procedures
- Faculty Performance Evaluation, Promotion, And Tenure Criteria
Due Dates
| Faculty Status | Document | Department Due Date | Faculty Handbook Due Date | Chair Evaluation Due to Faculty | Due to Dean | Due to Provost | Due to President |
|---|---|---|---|---|---|---|---|
| Non-tenured Faculty | Annual Evaluation | August 20 | August 20 | No date provided | November 1 | December 1 | October 10 (negative recommendation only) |
| Post-tenure faculty and tenure-ineligible faculty | Annual Evaluation | August 20 | No date provided | No date provided | November 1 | December 1 | n/a |
| Non-tenured Faculty | Continuance Materials | August 20 | August 20 | September 14 | September 20 | September 30 | October 10 (negative recommendation only) |
| Non-tenured Faculty | Continuance Materials, 1st-year abbreviated review | January 25 | January 25 | February 9 | February 15 | February 22 | March 1 (negative recommendation only) |
| Tenure-eligible faculty in a mandatory review year, and tenured faculty | Promotion and Tenure | October 1 | October 1 | n/a | November 1 | December 1 | February 1, and the president informs faculty by March 1. May 15 final decision. |
| Instructors | Promotion | October 1 | October 1 | n/a | November 1, final decision | Appeals only by February 1, with a final decision by March 1 | May 15 final decision |
Psychology Annual Evaluations
Annual Evaluation Document
Naming:
- Lastname-Firstname-AAP-2023-24.pdf (FYI, AAP = Annual Activity Packet)
-
PDFs for SITEs (name: “Lastname-Firstname-SITE Evaluations-2022-23.pdf” if one merged file OR “Lastname-Firstname-SITE Evaluation for PSYXXX Fall 2022.pdf” if individual files)
-
An updated CV as a PDF (name: Lastname-Firstname-CV-2022-23.pdf)
Note. Annual evaluations were previous referred to as annual performance reviews (APRs)
Due Dates
| Faculty Status | Document | Department Due Date | Faculty Handbook Due Date | Chair Evaluation Due to Faculty | Due to Dean | Due to Provost | Due to President |
|---|---|---|---|---|---|---|---|
| Non-tenured Faculty | Annual Evaluation | August 20 | August 20 | No date provided | November 1 | December 1 | October 10 (negative recommendation only) |
| Post-tenure faculty and tenure-ineligible faculty | Annual Evaluation | September 20 | No date provided | No date provided | November 1 | December 1 | n/a |
| Non-tenured Faculty | Continuance Materials | August 20 | August 20 | September 14 | September 20 | September 30 | October 10 (negative recommendation only) |
| Non-tenured Faculty | Continuance Materials, 1st-year abbreviated review | January 25 | January 25 | February 9 | February 15 | February 22 | March 1 (negative recommendation only) |
| Tenure-eligible faculty in a mandatory review year, and tenured faculty | Promotion and Tenure | October 1 | October 1 | n/a | November 1 | December 1 | February 1, and the president informs faculty by March 1. May 15 final decision. |
| Instructors | Promotion | October 1 | October 1 | n/a | November 1, final decision | Appeals only by February 1, with a final decision by March 1 | May 15 final decision |
SLPS Annual Evaluations
Due Dates
| Faculty Status | Document | Department Due Date | Faculty Handbook Due Date | Chair Evaluation Due to Faculty | Due to Dean | Due to Provost | Due to President |
|---|---|---|---|---|---|---|---|
| Non-tenured Faculty | Annual Evaluation | August 20 | August 20 | No date provided | November 1 | December 1 | October 10 (negative recommendation only) |
| Post-tenure faculty and tenure-ineligible faculty | Annual Evaluation | October 1 | No date provided | No date provided | November 1 | December 1 | n/a |
| Non-tenured Faculty | Continuance Materials | August 20 | August 20 | September 14 | September 20 | September 30 | October 10 (negative recommendation only) |
| Non-tenured Faculty | Continuance Materials, 1st-year abbreviated review | January 25 | January 25 | February 9 | February 15 | February 22 | March 1 (negative recommendation only) |
| Tenure-eligible faculty in a mandatory review year, and tenured faculty | Promotion and Tenure | October 1 | October 1 | n/a | November 1 | December 1 | February 1, and the president informs faculty by March 1. May 15 final decision. |
| Instructors | Promotion | October 1 | October 1 | n/a | November 1, final decision | Appeals only by February 1, with a final decision by March 1 | May 15 final decision |
STE Annual Evaluations
The School of Teacher Education (STE) Annual Evaluation (AE) for Faculty submission materials include:
- Updated curriculum vitae (CV) with accomplishments from the current evaluation period highlighted
- Annual Activity Packet consisting of:
- Completed School of Teacher Education Annual Evaluation for Faculty form with self-evaluation sections completed and evidence linked
- All faculty SITE evaluations (including student comments) from the current evaluation period
Evaluation materials should be uploaded to Boomi (reference faculty workflow directions) by the department due dates in the table below. Once materials are submitted, please schedule an appointment for an annual evaluation discussion with the STE department chair.
STE Annual Evaluation of Faculty Form
Due Dates
| Faculty Status | Document | Department Due Date | Faculty Handbook Due Date | Chair Evaluation Due to Faculty | Due to Dean | Due to Provost | Due to President |
|---|---|---|---|---|---|---|---|
| Non-tenured Faculty | Annual Evaluation | August 20 | August 20 | No date provided | November 1 | December 1 | October 10 (negative recommendation only) |
| Post-tenure faculty and tenure-ineligible faculty | Annual Evaluation | September 15 | No date provided | No date provided | November 1 | December 1 | n/a |
| Non-tenured Faculty | Continuance Materials | August 20 | August 20 | September 14 | September 20 | September 30 | October 10 (negative recommendation only) |
| Non-tenured Faculty | Continuance Materials, 1st-year abbreviated review | January 25 | January 25 | February 9 | February 15 | February 22 | March 1 (negative recommendation only) |
| Tenure-eligible faculty in a mandatory review year, and tenured faculty | Promotion and Tenure | October 1 | October 1 | n/a | November 1 | December 1 | February 1, and the president informs faculty by March 1. May 15 final decision. |
| Instructors | Promotion | October 1 | October 1 | n/a | November 1, final decision | Appeals only by February 1, with a final decision by March 1 | May 15 final decision |
Contact Information, Resources, and Giving
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