Facebook Pixel Office of the Registrar | Western Kentucky University Skip to main content

Office of the Registrar

 iCap Logo

iCAP is an acronym for Interactive Curriculum and Academic Progress. Students can obtain personalized, interactive audits displaying progress toward a selected degree. An audit shows all the requirements needed to fulfill a major, minor or concentration and displays the transfer and WKU courses that have been used to satisfy those requirements. Students can run "What-If" audits to compare their coursework against other majors.

Exceptions forms may be used to grant substitutions and waivers to degree requirements. The following is a list of available exception forms and potential uses.

Form: Use for: 
iCAP Undergraduate Exception Form 
  • Substituting a WKU or transfer course for another WKU course in the major or minor requirement
  • Waiving a grade/elevated GPA requirement
  • Waiving a course or hours in a major or minor.
  • Manual screening of World/Foreign Language Requirement

Note: Requires the dean's signature.

Professional Education Exception For Courses Older Than 10 Years
  •  Allowing courses over 10 years old to apply toward professional education requirements.

Note: Requires the department head's signature, and a copy must be sent to teacher certification.

Request For TRANSFER Equivalency
  •  Substituting a transfer course without an equivalent for a course in the major or minor. (For any course substitutions, please use our new iCAP Exception form. It is the first form on this list.)

Note: Requires the dean's signature.

  • Making a transfer course equivalent to a WKU course

Note: Requires the department head's signature.

Request to Change or Extend Catalog Term/Year
  •  Updating curriculum to show new major, minor, and general education/ Colonnade requirements. 

Note: Requires the student's department head's, and dean's signature.

JUMP iCAP Exception Form
  • Authorization to use graduate courses toward both undergraduate and graduate degrees (JUMP students only)



Use for:

Associate of Interdisciplinary Studies Degree Program Form
  • Students pursuing the AIS curriculum.
Second Degree Program Form
  • Students pursuing a second associate or second baccalaureate degree must complete this document.  The dean's office will forward the form to the Office of the Registrar.
  • Students pursuing an undergraduate certificate program must complete this form.
Degree Program Change Form
  • Changes to paper degree program or certificate forms.

 iCAP Tutorial For Students & Advisors

icap tutorial

 Note:  For audio, turn up your computer's volume.

Running & Viewing the iCAP Report
A Step-by-Step Guide

For Students           For Advisors


Related Links

Academic Advising

Colonnade Program Requirements

General Education Requirements pdf icon

Office of the Registrar

Transfer Credit Equivalency

Undergraduate Catalog

Undergraduate Academic Programs

University Experience Activity


Some of the links on this page may require additional software to view.

 Last Modified 9/13/21