The Graduate School - Electronic Documents (Faculty/Staff)
In an effort to reduce paper use, we strongly encourage students and advisors to submit
documents via email, if possible. Below you will find instructions to sign documents electronically and where to submit them after they have been signed.
Electronic Signature Instructions for Faculty/Staff
Locate and download your form here. You must download the form. You cannot complete the form inside an internet browser. When opening
the document, be sure to open it in Adobe Acrobat or Reader. (You cannot complete
the form in Previewer, which is the default program for PDFs for many Apple users.
For additional information on how to properly open this document if you are using
an Apple computer, please click here.)
Fill in the appropriate information on the form.
Click on the "Advisor Signature" field.
A pop-up will ask you to select a digital ID if you already have one created. If you
already have a digital ID, skip to step 15.
If you do not have one created, the pop-up screen will give you an option to sign
the document using “A new digital ID that I want to create now.”
Select this option and click “Next”
Select New PKCS#12 Digital ID File, and click “Next”
Type your name, email address, and select your country/region. The organizational
unit and organization name is not required for the creation of your digital ID. When
you certify or sign a document, the name appears in the Signatures panel and in the
Optional: To use Unicode values for extended characters (i.e. #, &, ^, etc.), select
“Enable Unicode Support,” and then specify the Unicode values in the appropriate boxes
that appear next to the first set of boxes.
From the Key Algorithm menu, choose 1024-bit RSA
From the Use Digital ID For menu, choose Digital Signatures and Data Encryption. Click
Specify a filename and location for the digital ID file
Type a password; passwords are case-sensitive, must contain at least six characters,
and may not contain double quotation marks or the following characters: ! @ # $ %
^ & * , | \ ; < > _. Type the same password in both the Password and Confirm Password
Save a copy of the form and send it to the Graduate School or to the next advisor
or administrator that needs to approve the document.
Important: Make a backup copy of your digital ID file. If your digital ID file is
lost or corrupted, or if you forget your password, you cannot use that profile to
add or validate signatures.
For additional help on creating a self-signed digital ID, a video is available here.
Submitting Electronic Documents
If the form needs to be sent to the Graduate School for final approval, you should
send it to the following individuals:
To whom document should be sent
Course Change (except for student's seeking teacher certification)
Any student that is seeking teaching certification must have their document approved
by Teacher Certification prior to it being sent to the Graduate School. Failure to
have Teacher Certification will result in a delay of processing the paperwork.
Some of the links on this page may require additional software to view.