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Registration Process - SARC

Registration Process

Registration Process Registering with the Student Accessibility Resource Center 

  1. First, please complete the following form to request accommodations/services from the SARC:

    If you are unsure of the accommodations you need, feel free to put "meet with staff" in the field asking about accommodations and services. To meet with the staff, please contact the SARC at 270-745-5004 or

    If you are registered with the SARC and needing to alter your accommodation plan, please contact our office. We may need additional documentation when reviewing these requests.

  2. Secondly, we will need documentation from a licensed care provider. We provide this Verification Form (PDF), to be completed by your care provider, which can be used as documentation. Students requesting housing accommodations are asked to complete the Verification Form.

    If you have a digital copy of your documentation, you can upload it at the end of the request form. Otherwise, you can submit it at a later time to the SARC by email, mail, or hand-delivery. More documentation guidelines can be found below.

  3. All students should refer to FERPA guidelines at We cannot disclose student information to anyone other than the student, unless the Registrar has the appropriate paperwork on file.

  4. Once your request has been reviewed and approved by the SARC Office, you can refer to this page with more information for current students, such as semester requests, Faculty Notification Letters, scheduling appointments, and more.


More Information  More Information for Registering Students

The Student Accessibility Resource Center (SARC) coordinates services for qualified students with permanent disabilities in order to provide equal access to WKU’s programs and resources. Before SARC is able to initiate accommodations for a student with a disability, that student must self-identify as an individual with a disability and fully complete the intake process. 

According to section 504 of the Rehabilitation Act of 1973 and Americans with Disabilities Act of 1990, an individual is considered disabled when 1) a physical or mental impairment substantially limits one or more major life activities; or 2) has a record of such impairment; or 3) is regarded as having such impairment.

Students requesting reasonable accommodations or services from SARC must register with the office and provide documenting paperwork to verify eligibility according to Section 504 of Rehabilitation Act of 1973, Americans with Disabilities Act of 1990, and SARC’s guidelines.


Students must be diagnosed by a licensed medical professional. Depending on the disability, that professional may be a private psychologist, psychiatrist, primary care physician, or specialist.

If you are recipient of Vocational Rehabilitation (VR), contact the VR counselor for evaluation resources.

Students may also contact Dr. Rick Grieve at 270-745-4417 to be tested at the WKU Psychology Training Clinic on campus.


Students must provide disability related verification documentation substantiating the functional impact of the condition in order to receive the appropriate accommodations.

  • We provide this Verification Form (PDF), to be completed by your care provider, which can be used as documentation. Students requesting housing accommodations are asked to complete the Verification Form.

  • Formal documentation on letterhead from your provider is another acceptable form of documentation. This could be a letter written by your primary healthcare provider, on their letterhead, that states your disability and what accommodations or services you require.

  • Medical Documentation submitted can be a letter written from your primary healthcare provider OR the SARC Verification Form, but you DO NOT have to submit both. Other forms of documentation include a 504/IEP. However, we may request additional psycho-educational evaluations to help determine appropriate accommodations and services.

  • This documentation is necessary to proceed with providing accommodations and services. Mail, fax, email, or bring the documentation to SARC as soon as possible.

Note: Retrieving documentation is likely to warrant a visit to a health care provider. Complete this in a timely manner.


Interactive Process

As a WKU student, it is in your best interest to engage in an interactive process with the Student Accessibility Resource Center to determine suitable courses of action. The interactive process is both deliberative and collaborative and is designed to endorse your disability and your request for services. Various factors are considered once services have been requested. Upon providing services, there will be responsibilities for both you and the SARC office to fulfill. Refer to the Interactive Process for further details.


Meet with the SARC Coordinator

At least once a semester, contact the SARC Coordinator to discuss the effectiveness of your services, accommodations and/or modifications. As a freshman, if your grades are not at their best when your 5th week course assessments come out, consider contacting the SARC Coordinator to review your accommodations and services.

You can also be preparing for your classes next semester, as well as the necessary accommodations. This will be the time to ask any questions or address any concerns you may have.


Connect with Faculty

The instructor is a valuable resource in any classroom dynamic, but especially yours. Their cooperation may be necessary for various reasons throughout your experience with SARC. Foremost, you will be provided with a Faculty Notification Letter (FNL) for each of your classes, which you must then provide to your instructors and return a signed copy to the SARC office. 

You may also need to collaborate with instructors when arranging accommodated exams. They can also assist you by suggesting a potential notetaker in your class, providing information about student activities, explaining the experience of studying abroad, vouching as a recommendation, and more. Get connected.



WKU is committed to providing equal access for students with disabilities. The university has a responsibility to monitor and address ADA compliance concerns. The grievance process will provide for a prompt and impartial resolution and students seeking to lodge a complaint should contact the Student ADA Compliance Officer.

The Director of the Student Accessibility Resource Center and the Center for Career and Professional Development has been designated to serve as the Student ADA Compliance Officer, and will oversee student ADA compliance efforts.

Mr. Robert Unseld, Jr.
Student ADA Compliance Officer

Refer to the Student Grievance Procedure for further details on this appellate process.



To request any forms, documents, or information in an alternative format, please contact the Student Accessibility Resource Center at 270-745-5004 or via email at

Note: documents in Portable Document Format (PDF) require Adobe Acrobat Reader 5.0 or higher to view,
download Adobe Acrobat Reader.

Note: documents in Quicktime Movie format [MOV] require Apple Quicktime,
download quicktime.

 Last Modified 7/13/18