WKU Remote Working Guide
Telecommuting employees who are not exempt from the overtime requirements of the Fair Labor Standards Act will be required to accurately record all hours worked using WKU's time-keeping process. Hours worked in excess of those scheduled per day and per workweek should be approved in advance by the telecommuter's supervisor.
Please contact Human Resources if you are unsure of your exemption classification.
Telecommuting for Non-Exempt Staff |
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| Timekeeping |
It is mandatory for all hours worked to be documented on the timesheet. Any hours worked from 37.5-40 in a given workweek should be paid at the regular rate of pay and any hours worked over 40 in a given workweek* should be paid at time and one half.
*WKU’s standard workweek begins at 12:01 a.m. on Monday and ends at 12:00 midnight on Sunday. |
| Hours Worked |
Hours worked includes all time during which an employee is required or allowed to perform work for WKU, regardless of where or when the work is done. |
| Waiting Time |
Waiting to be engaged is unpaid work time. For example, the employee is drinking coffee in the lobby before entering the work area to begin their shift for the day.
Engaged to wait is paid work time. For example, if an employee is waiting in the lobby before a meeting is to begin during the workday. |
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Rest and Meal Periods |
Rest Period: Kentucky State Law supports an employee’s preference to take a rest period for at least 10 minutes during each four hours worked. A rest period is not required and is paid as time worked.
Lunch Period: Kentucky State Law supports an employee’s preference to take a reasonable period for lunch, and such time shall be as close to the middle of the employee’s scheduled work shift as possible. A lunch period is not required and is unpaid time as long as the employee is not engaged in work efforts. |
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Reporting Vacation and Medical Leave While Telecommuting |
Vacation and Sick Leave will continue to follow the established policies.
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Telecommuting employees are still subject to all WKU employment policies, procedures, rules and regulations. WKU reserves the right to revoke the employee’s right to work from home at any time and for any reason.
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