Staff Onboarding Guidelines provide a structured framework for onboarding new staff  at Western Kentucky University. The process ensures compliance, facilitates access to key resources, and encourages engagement throughout the first 90 days and beyond.

Supervisors should review and follow these guidelines  to ensure a positive new hire experience.

New Staff Orientation is available to all new benefits-eligible staff and is scheduled at the start of each pay period within the bi-weekly payroll cycle, as outlined in the annual schedule.

To ensure the best possible onboarding experience, it is strongly recommended that new staff begin employment on one of these designated orientation dates or as close to one as possible.

Time: 9am-11am

Location: Wetherby Administration, Room G-23

These templates help supervisors communicate important logistics, share welcome information, and plan for effective, role-specific training for new hires.

Supervisor Templates
1st day communication template
Role-specific training template

Supervisors should familiarize themselves with the Probationary Period Policy and their responsibilities during this time. Check-ins are required at the 30 and 60 day marks to support employee success and engagement.

Supervisor Resources
Supervisor Quick Guide to the Probationary Period
30 and 60 day check-in template