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IMPORTANT TAX INFORMATION

Tax Notifications (1098-T) for 2025 are now available on TopNet.

You may want to consult with your tax adviser with any questions as the university cannot offer any tax advice regarding 1098-T forms.

 

Can parents access their students' 1098T form?

For a parent to have access to his or her child's' 1098T form, he/she must be granted proxy access by the student. A student may assign proxy access to view educational records, including 1098T Forms.  The process to assign a proxy is initiated by the student. In TopNet, students will navigate to the Main Menu page and choose  “Proxy Access,” the last option.  Once the student has assigned a proxy (parent, coach, etc) and designated the type of access the proxy should have, the proxy will receive a series of emails to set up proxy access.  Below find step-by-step instructions on granting proxy access:

1. Login to TopNet
2. Choose “Proxy Access”
3. Click “Add New” to add a new proxy
4. Provide requested information about the person receiving proxy access
5. Select what information you want the grantee to be able to see. For 1098T forms, select Tax Notification 1098T 
6. Completion of this process will generate two emails to the grantee
7. To revoke proxy access, return to the proxy menu and set the expiration date to today or an earlier date

 

Tax Information - 1098T Frequently Asked Questions

 

IRS Form 1098-T: Tuition Payment Statement

Western Kentucky University will send a 1098-T form (Tuition Statement) to students who incurred tuition and fee expenses paid in the calendar year.  Taxpayers are not required to include the form with their tax return.  To help taxpayers determine qualified expenses eligible for the credit, a summary of charges, payments and refunds made in the calendar year will be provided on the form.  This financial information should not be construed as tax advice.  It is simply a summary of the University's financial records. 

Students who have selected to receive their 1098-T electronically will be notified via email that their form is available on TopNet.  This notification will occur by January 31.

The 1098-T form will be mailed to the student's current mailing address during the last week of January for those students who did not select to receive theirs electronically.  Please allow two (2) weeks for delivery before calling the Office of Student Billing about the form. 

Forms will also be available on TopNet under Student Services, Student Billing, Tax Notification (1098-T), then select the Tax Year from the drop down box.  

 

Additional Education Tax information:

For current information on American Opportunity and Lifetime Learning Credits, please visit the Internal Revenue Service web sites:

IRS Tax Information for Students -  https://www.irs.gov/individuals/students
Tax Benefits for Education -  https://www.irs.gov/pub/irs-pdf/p970.pdf

Additional information may be obtained from 1040.com.  Please visit their website at https://www.1040.com/tax-guide/for-students-and-new-grads/.  The link is provided for your convenience.  The University cannot provide tax advice. 

 

Social Security Number (SSN) or Tax Identification Number (TIN)

Your social security number (SSN) or tax identification number (TIN) is required by the IRS for verification and to ensure accuracy and will be used for filing a 1098-T tax form (Tuition Statement) with the Internal Revenue Service.

If you have been issued a SSN or TIN and the university does not have record of the SSN or TIN, please complete all parts on the below form:

Request for Student's Taxpayer Identification Number

You may either bring the form to the Office of Student Billing in Potter Hall, Room 208 or mail the form to the below address:

Office of Student Billing

Western Kentucky University 

1906 College Heights Blvd, #11022

Bowling Green, KY 42101-1022

 

Regulatory Change for 1098-T Reporting (Effective beginning with the 2018 tax year.)

The Internal Revenue Service implemented a change to the requirements universities must follow when producing IRS tax form 1098-T beginning with the 2018 tax year.

IRS regulations require Western Kentucky University (and all universities) to report the amount of paid qualified tuition and fees in Box 1. This is different because the reporting of tuition and fees billed in Box 2 is no longer allowed.

Please consult with your tax adviser with any questions as the university cannot offer any tax advice regarding 1098-T forms.

 

Tax Notifications (1098-T) for 2025 are available on TopNet.