Skip to main content
Skip to main content

Sponsored Programs - Cost Share Request


Cost sharing occurs when an applicant contributes resources to a sponsored project beyond the amount funded by the sponsor – also known as matching or in-kind contributions. Any cost share committed to a sponsored project must be documented internally and reported to the sponsor.

Mandatory cost share occurs when a sponsor requires cost share from an applicant. The specific requirements will be detailed in the proposal guidelines.

Voluntary committed cost share is cost sharing that is not required by law, statute or regulation, nor written in the application guidelines, but is offered by the applicant in a proposal.

Under the Federal Uniform Guidance funding agencies are prohibited from considering voluntary committed cost sharing in the merit review process; therefore, offering it in a proposal will not increase the likelihood of an award. WKU discourages the inclusion of voluntary committed cost share.



If a sponsor requires mandatory cost share, a Principal Investigator should seek commitments from his/her department and/or college prior to submitting a request for cost share funds through the Office of Sponsored Programs. Types of cost share from the department/college may include reassigned time (a portion of an individual’s effort will be reassigned to the sponsored project); contributions of materials and supplies; travel costs; and any other allowable and allocable costs permitted by the sponsor.


If additional funds are needed after obtaining commitments from the department and/or college level, please complete the following request form.  Please contact with any questions regarding this form.



Note: documents in Portable Document Format (PDF) require Adobe Acrobat Reader 5.0 or higher to view,
download Adobe Acrobat Reader.

Note: documents in Excel format (XLS) require Microsoft Viewer,
download excel.

Note: documents in Word format (DOC) require Microsoft Viewer,
download word.

Note: documents in Powerpoint format (PPT) require Microsoft Viewer,
download powerpoint.

Note: documents in Quicktime Movie format [MOV] require Apple Quicktime,
download quicktime.

 Last Modified 5/9/17