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SAP Updates


In response to the academic disruption caused by the COVID-19 pandemic, the U.S. Department of Education has recently released new guidelines which will affect current Satisfactory Academic Progress (SAP) requirements. 

The following information provides an overview of these recent changes and its applicability to WKU's SAP policy. These changes may have a more immediate impact on students who are currently on SAP Warning or Probation.

To view WKU's SAP policy, please click here

If you have any questions, please contact our office at (270) 745-2755 or at fa.help@wku.edu

 

In light of the COVID-19 pandemic, for the Spring 2020 semester, WKU will add a Pass/D/Fail option for undergraduate and graduate students. More information about this can be found on the Office of the Provost's website

Detailed information about the Pass/D/F Grading model can be found here

Currently, the Pass/D/F Grading model is only applicable for the Spring 2020 term. This may be subject to change pending future notification given by WKU Administration.

  Traditional A-F Grading Model Pass Assignment D Grade Assignment F Grade Assignment
How does it impact GPA Same logic traditionally used to determine how a certain grade will impact GPA – affects both Institutional and Overall Cumulative GPAs Will have no bearing on Institutional and Overall Cumulative GPAs Will negatively impact Institutional and Overall Cumulative GPAs Will negatively impact Institutional and Overall Cumulative GPAs
How does it impact Pace

**A-D grades help Pace

**F grades do not help Pace
Helps Pace

Helps Pace

**Hint: Same D letter grade we’ve always had

Does not help Pace

**Hint: Same F letter grade we’ve always had

If you have an incomplete or in-progress grade assignments, per the SAP Policy, the following rules would still apply:

X. COURSES FOR WHICH NO CREDIT IS EARNED/REPEATED

  1. Audits, Incompletes, and grades of 'W' or 'F', or FN’s (failure due to non-attendance) do not count as hours earned; therefore, they could negatively affect the student’s quantitative component.
  2. A student must complete all assignments for an Incomplete (X) or an In Progress (IP) course and have a passing grade for that course posted on his/her academic transcript before credit may be included in the number of hours earned for that term; however, those ‘X’ or ‘IP’ credit hours will be calculated into the student’s total attempted hours. The Student Financial Assistance Office can use professional judgment after the initial SAP review to re-evaluate a student’s SAP status if a grade is now submitted for a prior ‘X’, ‘IP’, grade change update or if a late grade is posted at the student’s request. A grade of NR (no report) or ER (no report for just one student) indicates a grade has not been posted by an instructor.  Students on warning/ probation must also have official grades for these courses reflected on their academic transcript before they can be included in the number of hours earned for that term.Nonpunitive grades such as NG (no grade) indicate that no grade will be assigned for that particular course. Nonpunitive grades will not be calculated into a student’s qualitative or quantitative SAP review.
  3. Nonpunitive grades such as NG (no grade) indicate that no grade will be assigned for that particular course. Nonpunitive grades will not be calculated into a student’s qualitative or quantitative SAP review.
IMPORTANT UPDATE to the SAP Advisory for Spring 2020 (updated 6/5/20):

Due to recently updated guidance from the Department of Education, the Office of Student Financial Assistance must obtain a completed SAP Appeal form for all students who were classified as probation or warning for Spring 2020 and did not meet the  standard qualitative or quantitative requirements for the Spring 2020 term.  Please note that due to the potential negative impact of COVID-19 on the academic performance of students during the Spring 2020 semester, WKU is allowed to exercise extensive flexibility in the review and approval of SAP appeals for both Summer 2020 and Fall 2020.  

If your Academic Progress (SAP) status on TopNet is currently showing as ‘Unsatisfactory Progress after Appeal/Warning,’ you are eligible to file a SAP Appeal if your academic performance was negatively impacted due to issues related to COVID-19 or other extenuating circumstances noted on the form.  Please complete the appeal form located at https://www.wku.edu/financialaid/documents/sapappealform.pdf and return as soon as possible to the Office of Student Financial Assistance, Potter Hall 3rd Floor, by email at fa.sap@wku.edu or through mail at WKU Office of Student Financial Assistance, 1906 College Heights Blvd. #11018, Bowling Green, KY  42101.  A special box for Extenuating Circumstance due to COVID-19 is listed on the SAP Appeal form.

Students determined to have successfully rehabilitated all of their cumulative qualitative and quantitative academic requirements and are compliant with the SAP Policy, will transition to an Academic Progress (SAP) status of ‘Approved’ and will be in good standing for SAP purposes. 

IMPORTANT UPDATE to the SAP Advisory for Spring 2020 (updated 6/5/20):

Due to recently updated guidance from the Department of Education, the Office of Student Financial Assistance must obtain a completed SAP Appeal form for all students who were classified as probation or warning for Spring 2020 and did not meet the standard qualitative or quantitative requirements for the Spring 2020 term.  Please note that due to the potential negative impact of COVID-19 on the academic performance of students during the Spring 2020 semester, WKU is allowed to exercise extensive flexibility in the review and approval of SAP appeals for both Summer 2020 and Fall 2020.  

If your Academic Progress (SAP) status on TopNet is currently showing as ‘Unsatisfactory Progress after Appeal/Warning,’ you are eligible to file a SAP Appeal if your academic performance was negatively impacted due to issues related to COVID-19 or other extenuating circumstances noted on the form.  Please complete the appeal form located at https://www.wku.edu/financialaid/documents/sapappealform.pdf and return as soon as possible to the Office of Student Financial Assistance, Potter Hall 3rd Floor, by email at fa.sap@wku.edu or through mail at WKU Office of Student Financial Assistance, 1906 College Heights Blvd. #11018, Bowling Green, KY  42101.  A special box for Extenuating Circumstance due to COVID-19 is listed on the SAP Appeal form.

Students determined to have successfully rehabilitated all of their cumulative qualitative and quantitative academic requirements and are compliant with the SAP Policy, will transition to an Academic Progress (SAP) status of ‘Approved’ and will be in good standing for SAP purposes. 

Yes, just like all other terms, all students enrolled for the Spring 2020 term (and if you were enrolled during the Winter 2020 term), will be subject to a SAP evaluation. However, our SAP Department will be making some temporary modifications to the SAP evaluation process as we are aware that many students may have suffered unexpected academic obstacles due to COVID-19 related issues.

IMPORTANT UPDATE to the SAP Advisory for Spring 2020 (updated 6/5/20):

Due to recently updated guidance from the Department of Education, the Office of Student Financial Assistance must obtain a completed SAP Appeal form for all students who were classified as probation or warning for Spring 2020 and did not meet the standard qualitative or quantitative requirements for the Spring 2020 term.  Please note that due to the potential negative impact of COVID-19 on the academic performance of students during the Spring 2020 semester, WKU is allowed to exercise extensive flexibility in the review and approval of SAP appeals for both Summer 2020 and Fall 2020.  

If your Academic Progress (SAP) status on TopNet is currently showing as ‘Unsatisfactory Progress after Appeal/Warning,’ you are eligible to file a SAP Appeal if your academic performance was negatively impacted due to issues related to COVID-19 or other extenuating circumstances noted on the form.  Please complete the appeal form located at https://www.wku.edu/financialaid/documents/sapappealform.pdf and return as soon as possible to the Office of Student Financial Assistance, Potter Hall 3rd Floor, by email at fa.sap@wku.edu or through mail at WKU Office of Student Financial Assistance, 1906 College Heights Blvd. #11018, Bowling Green, KY  42101.  A special box for Extenuating Circumstance due to COVID-19 is listed on the SAP Appeal form.

Students determined to have successfully rehabilitated all of their cumulative qualitative and quantitative academic requirements and are compliant with the SAP Policy, will transition to an Academic Progress (SAP) status of ‘Approved’ and will be in good standing for SAP purposes. 

The SAP appeal process will be an option for you if you lose TIV eligibility and were on Warning or Probation for the Spring 2020 term.

Students who did not attend Spring 2020, will still be required to pursue the traditional SAP appeal process, as COVID-19 disruptions would not have had an immediate impact on their academic progress.

The Academic Standing policy is administered by the Academic and Career Development Center (ACDC). Please contact their department with any questions about your academic standing by clicking here.

 Due to measures put in place due to COVID-19, counseling from the Department of Student Financial Assistance will primarily be accommodated through telephone, email, and Zoom. For more information on how to connect with us remotely, please click here.  If you have any questions, please give us a call at 270-745-2755.

 


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 Last Modified 7/10/20