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Attendance Policy as it pertains to Title IV Aid

  • If a student drops a course during the 100% drop add period, the student is not considered to have begun attendance in that course unless adequate written documentation can be provided to prove the student did actually either physically attend, or logged into Blackboard with documentable interaction.  If the student drops or withdraws from a course after the 100% drop/add date with a ‘W’, the student is considered to have begun attendance in that course.

  • Students who are dropped for “Dropped for Non-Attendance: D4” or “Financial Warning: D7” are considered NOT to have begun attendance, unless documentation can be provided to prove otherwise. 


What Are Grants?

Grants are money that does not have to be paid back. Eligibility for grants is determined by the information submitted on the Free Application for Federal Student Aid (FAFSA) each year. A student must have a Pell eligible EFC (Expected Family Contribution) to receive Pell grants.  All grants are considered need based aid. A Pell eligible EFC ranges from $0 to around *$7,395.  (*EFC range is applicable to the 2022-2023 academic year)

Basic Eligibility Requirements for Grants include; but are not limited to, the following criteria:

  • Be admitted into an undergraduate degree-seeking program and cannot have earned a prior Bachelor’s degree.
  • Be a US citizen or an eligible non-citizen.
  • Be meeting Satisfactory Academic Progress (SAP).
  • File a FAFSA each year and be assigned a Pell eligible EFC number.

Note: CAP and SEOG Grants have limited funding and are awarded until funds are exhausted.

College Access Program (CAP Grants)

The College Access Program (CAP) grant is a free, need-based grant awarded to eligible undergraduate students who are Kentucky residents and who enroll in a minimum of 6 credit hours per semester. The CAP Grant is prorated per credit hour from 6 hours up to full time (12 credit hours) or above. To determine eligibility, students must complete the Free Application for Federal Student Aid (FAFSA) for the current academic year, be enrolled in a degree-seeking program,  have no outstanding financial aid requirements, and be admitted as a Kentucky resident. CAP awards may be reduced for students who do not have enough need-based aid remaining in their budgets. To find the current year award amounts, please visit www.kheaa.com. CAP grant funds are awarded until funds have been exhausted. Students are encouraged to file the FAFSA early each year to increase their chances of receiving CAP funds.


Pell Grant

The Pell Grant is a free, need-based grant awarded by the federal government to eligible undergraduate students. To determine eligibility, students must complete the Free Application for Federal Student Aid (FAFSA), be enrolled in a degree-seeking program, and have no outstanding financial aid requirements. Pell Grant awards vary each year based on the student’s FAFSA result, known as the EFC (Expected Family Contribution). Pell Grant awards are prorated based on enrollment. Students enrolled full time (12 hours or more) per semester are eligible for the full grant amount associated with their EFCs. However, students enrolled in as few as 1 credit hour, who have low enough EFCs, may qualify for a prorated amount of Pell Grant.


Pell Recalculation Date

WKU uses a single Pell Recalculation Date (PRD).  Pell Grant awards are initially awarded at the full time enrollment rate.  After the 100% drop/add deadline has passed for a term, grants will be recalculated based on the students enrollment at that time*.  Grants will not be adjusted up or down for further enrollment changes.  The only exception to this is for “mandatory” Pell recalculations, which pertain to courses in which the student did not begin attendance, which includes D4’s “Non-Attendance” and D7’s “Financial Warning”.  College Access Program (CAP Grants) are treated this way as well.


*For the Summer Session, contact the WKU Department of Student Financial Assistance to obtain the PRD.

Federal Supplemental Educational Opportunity Grant (SEOG)

SEOG grants are federally funded and awarded by the university to undergraduate students with exceptional need.  Students must be enrolled in a minimum of six credit hours. These funds are quite limited and awarded until exhausted.  





Related Financial Aid Resources

General Financial Aid Information for Undergraduate Students Handout

Student Financial Assistance

317 Potter Hall
Western Kentucky University
1906 College Heights Blvd. #11018
Bowling Green, KY 42101-1018

Phone: 270-745-2755

Fax: 270-745-6586

Email: fa.help@wku.edu







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 Last Modified 7/11/23