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Managing a RCAP Award

If you are a faculty member with a new award or if you provide support to faculty in your department, you may have questions regarding RCAP award management.  The information below provides essential information on project spending, making changes, and hiring students.  If you have additional questions, please email internal.grants@wku.edu.


Before you begin spending, please review the Spending Guide below that corresponds to your award.  The guide includes information on how to seek reimbursement as well as allowable expenses.  If you have any questions regarding spending, please contact internal.grants@wku.edu.

To request a reallocation (budget adjustment) or no-cost extension, please utilize the request forms below.

For all other changes, please email internal.grants@wku.edu.

Pre-approval from ORCA is required before hiring students.

Here’s how:

  1. RCAP Student Employment Form – complete this form for each student (hourly and graduate assistantships).
  2. The RCAP staff will respond via email with approval notification (or questions).
  3. Hourly Student Workers: Once an email has been received from internal.grants@wku.edu with approval to hire, you may continue with the student hiring process per usual, but you may use the RCAP index as the source for payroll (the index can be found in the award document).
  4. Graduate Assistantship Stipends: RCAP will only support stipends. RCAP does not support tuition expenses. After receiving approval, use the RCAP index in the EPAF, include Jo Scruggs as approver for use of the RCAP index (EPAF approval category 10). ORCA does not require to review/approve GA contracts; however, it is helpful to share the contract with the RCAP office during the planning process.

Administrative Support Personnel at the department and college level can sign-up for the listserv to receive important RCAP notifications.


Return to RCAP Home

For questions or further information, contact internal.grants@wku.edu

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 Last Modified 4/29/24