College Heights Foundation Forms

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Expense Voucher

The expense Voucher is used for payment of an invoice to a vendor or individual.  The Expense Voucher is affiliated with College Heights Foundation Accounts ONLY.  Expense Vouchers of $5,000 or more must be signed by either a Vice President, Dean, etc.  We require that Expense Vouchers are a minimum of $15 before they are processed.

 

Non-Charitable Receipts

The Non-Charitable Receipts form is used for depositing money to a Foundation account ONLY.  Money that shoule be deposited include: the sale of items, purchase of t-shirts, sale of livestock, etc.

 

Inter-Account

The Inter-Account form is used to transfer money from one Foundation account to another Foundation account.

 

Advice of Cash Gift

The Advice of Cash Gift received form is used to submit charitable donations.  Do not use University account numbers.  Make sure to include contact name if check is from a company. 

 

Gift-In-Kind

The Gift-In-Kind form is used for tangible items other than cash.  We use this form as documentation and enter the information in our system. 

 

W-9

The W-9 is a tax form required by the College Heights Foundation for payment of services, awards and honorariums.  Must include with an Expense Voucher for payment processing.

 

Split Payment

The Split Payment Pre-Approval form is used for pre-approval of splitting payments between the College Heights Foundation and WKU.

 

College Heights Foundation Travel Voucher

This form is used for travel only with College Heights Foundation funds.  Do NOT use this for University accounts.

 

Scholarship Authorization Form

The Scholarship Authorization form is used for awarding scholarships held at the College Heights Foundation.