Facility Rentals

Upon establishment of the semester schedule, requests for special events shall be reviewed as they are received. The Facility Management staff will review each request, render a decision, and schedule the event if approved. All requesting individuals and groups must request use of facilities in writing at least two weeks prior to event date in order to be considered. Requests should include organization name, desired event date and time, requested facilities,scheduled activities, ages of participants, and any other pertinent information. Request forms can be faxed to 270-745-2006 or be submitted to: 

Attn: Candice Douglas, Assistant Director-Facilities

WKU Preston Center

1906 College Heights Blvd. #11097

Bowling Green, KY 42101

Or emailed to Candice Douglas.

Fees

Usage fees for University-sponsored groups and participants are established for the purpose of providing revenue for the maintenance and enhancement of the Preston Center facilities and equipment. A signed waiver/contract and proof of insurance must be on file for all groups that are charged a fee. Establishment of the fee schedule, collection of all fees, and the expenditure of the fee revenue is the responsibility of the department of Campus Recreation & Wellness. 

Rental Fees 

Area                                            Rate Plus Additional Fees

Full Facility Reservation**      $200/Hr plus Lifeguard & Staffing

Gym Reservation                     $25/Court/Hr & Staffing

Pool Reservation                     $100/Hr Lifeguard & Staffing
                                                   $10/Hr/Lane

Dance Studio                           $40/Hr & Staffing

Lobby Tabling                          $10/Hr

Racquetball Court                   $10/Court/Hr Staffing

Meeting Room                         $40/Hr Staffing

Track Reservation                   $15/Hr Staffing

Multi-Purpose Room              WKU Group
                                                     $25/Hr w/o equipment***
                                                     $50/HR w/equipment***
                                                   Non-WKU Group 
                                                     $50/Hr w/o equipment
                                                     $75/Hr w/equipment

** Includes gym, pool, dance studio, meeting room, racquetball courts, and track. Weight and fitness rooms cannot be rented due to inconsistent levels of participant experience, lack of trained supervisors, and potential for injury.

*** Equipment refers to audio visual equipment. Tables and chairs are included in the room reservation. 

**** The Multipurpose Room is a required rental for any event wanting to serve food, as food is not allowed anywhere else in the facility.

 Staffing Fees 

Staffing fees will be determined by CRW management based upon number of patrons and facilities involved ($25 per hour minimum). Prices are non-negotiable, and are the same for any requesting party or organization. Events will end on schedule. A mandatory cleanup time will be included in rental time. Any event outside of operating hours will incur additional staffing fees. Please see our hours of operation page for reference.

CRW staff will be directly supervising the event and will be available as support staff throughout the event. Anyone under the age of 14 will require additional staffing. The supervisor/participant ration will be determined by the nature of the event.

Review & Confirmation 

Confirmation of events and programs will be made as time permits, generally no more than two weeks after the request is received, or within one month of the date(s) of the event. Requests for Special Olympics, American Red Cross Blood Drive, or similar national ore regional events requiring additional lead time should be submitted well in advance of the anticipated date of its occurrence (at least 1 month previous). However, confirmation of each request is dependent on the finalization of schedules within all higher priority levels. An event is not confirmed until deposit has been received. Renters will be notified of deposit via invoice following review. 

The following criteria will be utilized in rendering decisions to approve or deny request applications: 

* the impact to existing programs and available space 

* the scope and nature of the event itself (State, University, PHAC regulations) 

* the appropriateness of the activity/event itself 

* the compatibility of the activity and the facilities in which it will be conducted previous experiences with similar events 

* the group's ability to meet all requirements relative to usage policies/procedures 

* the availability of sufficient group sponsors, chaperones, or advisors the availability of required PHAC personnel

Facility Rental Form