Planning a Study Away Course
Successful Study Away programs are guided by these principles.
- Courses should provide rich academic content and opportunities for personal growth, while also improving cultural awareness.
- Planning, well in advance of a program start date, increases the likelihood of achieving the intended learning outcomes.
- The chosen destination(s) must be central to the clearly defined learning outcomes.
- Student safety requires preparation in all phases of development and implementation.
- Faculty should not handle individual student money.
- Electronic processes would ideally replace paper processes.
- Study Away programs are a shared responsibility.
Getting to know those involved with Study Away programs
The Study Away model enables faculty to focus on academic content and student recruitment, while support units invest the time, energy, and expertise administratively supporting your Study Away program. Faculty do what they are trained to do – provide outstanding academic experiences for students – while administrative specialists set up programs, manage budgets, and oversee risk management.
The Office of Study Away was established in May 2010 to create off-campus programs in locations in which students need no passport. The Office of Study Away provides collaborative administrative support, logistical oversight, budgeting, financial management, marketing with faculty leaders, their departments, and colleges. The Study Away staff work directly with program leaders and serves as a proxy them related to non-academic matters.
Program Leaders are the faculty and staff who serve as the instructors and on-site administrators. They share in the development, implementation, post program reporting, and financial reconciliation of the program. To increase the likelihood of a successful program, program leaders are expected to share responsibilities and to participate actively in all phases of the program.
Study Away Course Characteristics
- Program location(s) do NOT require a passport.
- Offer at least one WKU credit course taught by a WKU employee.
- Course(s) are set-up in Banner with specific characteristics that differentiate them from on-campus courses.
- Customarily offered in WKU's winter term or summer session. However, program activities during either the fall or spring academic terms are possible and would be handled on a case-by-case basis.
- Courses offered through third-party providers or consortia to which WKU belongs, even if led by WKU faculty, are outside the scope of the Study Away program.
Services We Offer
The Study Away Office is here to help make your program work by providing these services:
- Program development travel grants
- Consultation in program design
- Billing and Budgeting
- Marketing support
- Application Management
- Student registration
- Travel coordination
- Risk Management & Emergency response
- Student Scholarships
Recruiting students is a joint effort among the faculty leaders, the academic departments and colleges, and the Study Away office. WKU faculty members have a wide sphere of influence and can generate a lot of interest in your programs. Word-of-mouth enthusiasm can spread among other students, working to your advantage.
The Study Away staff offers insight and guidance on how to recruit based on years of professional experience and cataloging the proven practices of your colleagues.
Ideas on recruiting (coming soon).
Time to get this rolling.
Propose a program by starting early.