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WKU Surplus

WKU Department of Surplus

WKU Surplus 

Looking for something? 

"Like" and check out our Facebook page, WKU Surplus, for featured items. Surplus is open to campus faculty and staff to view items every Wednesday from 9 AM - 3 PM and Friday from 9 AM - 1 PM. If you're looking for something in particular, email Elizabeth Gafford at elizabeth.gafford@wku.edu with a short description of what you are looking for in the "Subject" line. We'll email you with pictures when something similar to what you've requested comes in to Surplus. 

What do we have? It depends on the week!  Items include desks, chairs, monitors, office furniture, office supplies, and other miscellaneous WKU property. 

Does Surplus pick up items? Yes! Surplus will pick up WKU owned assets excluding computers. Please submit a work order with the location, description, and ICN if applicable and we will be happy to pick up items coming to Surplus. If you have computers you're needing to send to surplus please fill out an IT surplus form

Does Surplus deliver?  Surplus will deliver for a fee of $50 per trip at the cost of the receiving department. For the safety of our employees, we do not deliver in the rain. You are welcome to pick up items from Surplus Wednesdays 9am-3pm or Fridays 9am-1pm. 

What about items for personal use? All items in Surplus are for reuse on campus. Once an item is no longer needed on campus, Surplus will auction the item during one of three online auctions through Govdeals.com

Do you sell items to the public? Yes! But only after we have determined that the item can not be reused on campus. Surplus items are auctioned quarterly on Govdeals.com, and each auction lasts 2 weeks. Please visit Govdeals.com for more information and to register as a Govdeals bidder. Auctions are held on the following dates: 

January 15th - 29th
July 15th - 29th
October 15th - 29th

More questions? Please contact Elizabeth Gafford at elizabeth.gafford@wku.edu or 745-6827

The Surplus department at WKU is a division of Facilities Management and a part of the Campus Services team. Here in DFM, we believe that we can ultimately find more sustainable ways to reuse and recycle the surplused items on campus. 


Check out these 5 Great Reasons to use WKU Surplus! 


What is the difference between Inventory Control and Recycling & Surplus?


What Inventory Control does

Inventory/Asset records are maintained in the Banner Finance System. Equipment is defined as non-expendable with a cost of $2,000 or more plus all computers no matter what the cost is. When Purchase Orders are issued for new equipment the equipment is identified by the commodity code and account code used in the Banner system. Each day the Inventory Control Coordinator receives a report that lists newly purchased equipment items that have been received on campus and invoiced. Each equipment item is tagged with an inventory control tag that identifies the item as property of WKU and has a unique identifier and barcode. The serial number, make, model and location are recorded and entered in Banner. Once per year the Inventory Control Coordinator sends a list of assets to each department head along with the attached instructions. The department head is responsible for taking an inventory of the assets in their department and reporting back to the inventory Control Coordinator. Inventory Control is handled through the Purchasing department.

What Recycling and Surplus does

Asset disposal – Whenever a department no longer needs a piece of equipment or any personal property they are supposed to submit a request to the Surplus/Recycling department to have the item picked up. Those items then become available for reuse by any department on campus that may have a use for them. If there is no interest on campus after 30 days, items can be transferred to other state agencies or non-profit organizations or they can be sold through some sort of public auction or sale. Any items that have no value or cannot be sold are sent to recycling facilities. Very few items that are not recyclable end up in landfills. Electronics recyclers provide documentation that indicates all data has been destroyed and equipment has disposed of in an environmentally friendly manner. Recycling and Surplus are managed through facilities management.



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 Last Modified 3/12/20