Role of the Office of International Programs in the Development and Maintenance of International Agreements
Assisting in the development of MOUs which express the intent to explore mutual interests;
Assisting in the preparation of goal-oriented MOAs
Monitoring the establishment of all MOUs and MOAs in order to ensure that they comply with WKU's policies for such agreements;
Guiding relevant parties through the development and approval processes;
Maintaining WKU's files and records of all agreements;
Making all agreements accessible to the WKU community.
To view WKU's policy on developing and maintaining international exchange and cooperative agreements, click here.
This system houses WKU's institutional agreements with partners that are both domestic and international. To search for international partners, click the fourth option down. You can also search partners by country and world region.
WKU recommends using the templates found below when developing international agreements. Where necessary, they may be modified to better outline the purposes of the partnership. In some instances, an external template may be used. All agreements, whether external or internal, are subject to a set of requirements and are evaluated against the same criteria in the approval process. For a complete list of international agreement requirements, click here.
Memorandum of Understanding (MOU) is a general document drafted to reflect or promote good will between the parties. It usually does not specify detailed actions or projects, although it may allude to the development of such plans at a later date. The MOU may be a precursor to a more detailed Memorandum of Agreement (MOA), which does normally stipulate the specific terms, conditions, and implementation processes that govern the proposed partnership.
Click here to see a MOU template.
Click here for an editable version.
Memoranda of Agreement (MOA)* are typically developed to govern the exchange of students, faculty, or projects that require specific commitments from the involved parties.
MOA for Student Exchange binds WKU and the partner institution(s) to an academic, tuition, and logistics plan for the exchange of students between the two institutions.
MOA for Faculty/Staff Exchange binds WKU and the partner institution(s) to a financial and logistics plan for the exchange of faculty or staff.
*Each MOA is likely to differ from another—due to variations of purpose, academic focus of Originating Department, etc. For that reason, no general template can be made available. OIP will help each department find and develop a document that meets the needs of the intended collaboration.
Agreement for Double/Dual Degree Program (DD) is an agreement by two or more institutions to grant dual academic awards. Participating students study at two or more institutions and each institution grants a separate academic award bearing only its name, seal, and signature.
Agreement for Joint Degree Program (JD) is an agreement by two or more institutions to grant a joint academic award. Participating students study at two or more institutions and the institutions grant a single academic award bearing the names, seals, and signatures of each of the participating institutions.
Research Agreements are agreements between two or more institutions to undertake collaborative research projects/endeavors. They may involve the sharing of facilities or resources as well as joint publication.
The Office of Sponsored Programs will be an additional stakeholder in the approval process of these agreements.
Although each agreement will have its own unique purpose and scope, certain details/items are required of ALL agreements:
- Start and End Dates
- Dates for Review
- Review Process
- Termination Clause
- Responsible unit(s) and contact person(s) in managing the partnership
- Relevant change notification clause (i.e., each institution should notify the other should a change occur that impacts the objectives of the partnership)
- For an agreement committing WKU resources, the agreement must clearly state the responsible unit(s)* and how costs will be covered.
*Responsible unit(s) must be listed as signatories.
- For agreements involving the sharing or exchange of academic resources, students, faculty or staff, the following accreditation statement must be included for partnership with institutions not accredited by SACSCOC:
Western Kentucky University is accredited by the Southern Association of Colleges and Schools Commission on Colleges to award [state degree levels]. [Name of partner institution] is not accredited by SACS Commission on Colleges and the accreditation of Western Kentucky University does not extend to or include [name of partner institution] or its students. Further, although Western Kentucky University agrees to accept certain course work from [name of partner institution] to be applied toward an award from Western Kentucky University, that course work may not be accepted by other colleges or universities in transfer, even if it appears on a transcript from Western Kentucky University. The decision to accept course work in transfer from any institution is made by the institution considering the acceptance of credits or course work.
NOTE: The omission of or alteration to any of the aforementioned items should be considered exceptional and requiring of approval.
**Joint and Double Degree Agreements are required to include a different version of the SACSCOC statement.
Click the links below to access forms on the various steps to propose or review an international agreement.