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Western Leaders Advisory Board

Western Leaders Advisory Board

The Western Leaders Advisory Board serves as the governing board for the Western Leaders organization, and is comprised of eight individuals who serve in the following positions:

  • Socials Chair
  • Marketing Chair
  • Big Red’s Blitz Chair
  • Logistics Co-Chair
  • M.A.S.T.E.R. Plan Commuter Chair
  • Membership Co-Chair  

The Advisory Board Chairs/Co-Chairs are responsible for completing tasks in their functional areas, making recommendations to the Board, and voting on decisions that will ultimately shape the Western Leaders organization and the M.A.S.T.E.R. Plan program for the next year’s incoming class.  Advisory Board members should have at least one-year Western Leader Experience or Residence Assistance Experience (preferred).  While each Chair/Co-Chair is responsible for different aspects of the M.A.S.T.E.R. Plan program, the Board functions as a whole.  The Chair/Co-Chair positions complement each other and work together to ensure the success of the program and positive experience of the new students attending M.A.S.T.E.R. Plan.


 

Position Descriptions

 

 

Socials Chair (one position)

The duties of the Socials Chair include:
  • Planning and implementation of two organizational social events each semester including the
    • Western Leaders Recognition Ceremony (fall),
    • And the Western Leaders Reveal (spring).
    • Hold 5 office hours (5 hours includes weekly board meeting- 1 hour and 4 – in office hours)
    • Attending the National Association of Campus Activities National Conference (February 18th -22nd, Baltimore, MD). 
    • Providing recommendations of talent to invite to perform during M.A.S.T.E.R. Plan week (i.e. hypnotist, magician, comedian, musicians, etc.).
    • Assist in coordinating all social events during M.A.S.T.E.R. Plan week (i.e. booking talent, providing transportation to talent, setting up and tearing down social events, collaborating with other campus departments in facilitating their social events, assigning tasks and duties to volunteers assisting with the social events).
    • Collaborating with the Marketing Chair to promote M.A.S.T.E.R. Plan social events to program registrants.
    • Representing M.A.S.T.E.R. Plan at all Admissions (DiscoverWKU, Head to the Hill, Preview Days) and Orientation (TOP) events along with the New Student and Parent and Family Programs Coordinator.
    • Assist in the training of Western Leader Team Captains which may include attending a retreat.
    • Co-facilitating Western Leaders Training.
    • Acting as a resource and liaison to an assigned Western Leader Team Captain/Crew Member team.
    • Attending the Southern Regional Orientation Workshop (SROW) (March 10th - 12th, 2017, Statesboro, GA). 

 

 

Marketing Chair (one position)

The duties of the Marketing Chair include:

  • Collaborating with the other Advisory Board members in promoting M.A.S.T.E.R. Plan and Western Leaders initiatives.
  • Regularly updating and maintaining M.A.S.T.E.R. Plan and Western Leaders social media sites, including:
    • M.A.S.T.E.R. Plan and Big Red’s Blitz Facebook Pages, Instagram and Twitter accounts
    • Western Leaders Facebook Page and Twitter account.
    • Developing the Western Leaders marketing plan.
      • Assist in design of Western Leaders logo, and all Western Leaders publications including organizational recruitment and socials posters.
      • Identify potential M.A.S.T.E.R. Plan sponsors
      • Collaborating with Housing and Residence Life’s Marketing Coordinator in the designing of M.A.S.T.E.R. Plan publications including Big Red’s Blitz, program, and socials advertisements.
        • Designing content for campus digital signage/Channel 12.
        • Exploring and seeking M.A.S.T.E.R. Plan sponsorship from local business/establishments
        • Representing M.A.S.T.E.R. Plan at all Admissions (DiscoverWKU, Head to the Hill, Preview Days) and Orientation (TOP) events along with the New Student and Parent and Family Programs Coordinator.
        • Documenting M.A.S.T.E.R. Plan week sessions, special events, and socials (i.e. video diaries posted online).
        • Assist in the training of Western Leader Team Captains which may include attending a retreat.
        • Co-facilitating Western Leaders Training.
        • Hold 5 office hours (5 hours includes weekly board meeting- 1 hour and 4 – in office hours)
        • Acting as a resource and liaison to an assigned Western Leader Team Captain/Crew Member team.
        • Attending the Southern Regional Orientation Workshop (SROW) (March 10th - 12th, 2017, Statesboro, GA). 

 

 

Big Red’s Blitz Chair (one position)

The duties of the Big Red’s Blitz Chair include:
  • Collaborating with the Marketing Chair to promote Big Red’s Blitz to new students and parents, as well as M.A.S.T.E.R. Plan registrants.
  • Managing Big Red’s Blitz online volunteer registration process.
  • Recruiting community partners (Project Sites) (TBD):
    • Contacting potential community partners,
    • Providing program information,
    • Facilitating Partnership Luncheon (spring), and
    • Securing number of volunteers, supplies needed, and project descriptions.
    • Maintaining all communication records with community partners (potential and registered).
    • Communicating Big Red’s Blitz program details to registered volunteers.
    • Attending planning meetings with the New Student and Parent and Family Programs Coordinator
      • Determining number of shuttles, lunches, waters needed, etc.
      • Coordinating final registration, site selection, and all “day of” processes.
      • Representing M.A.S.T.E.R. Plan at all Admissions (DiscoverWKU, Head to the Hill, Preview Days) and Orientation (TOP) events along with the New Student and Parent and Family Programs Coordinator.
      • Assist in the training of Western Leader Team Captains which may include attending a retreat.
      • Co-facilitating Western Leaders Training.
      • Hold 5 office hours (5 hours includes weekly board meeting- 1 hour and 4 – in office hours)
      • Acting as a resource and liaison to an assigned Western Leader Team Captain/Crew Member team.
      • Attending the Southern Regional Orientation Workshop (SROW) (March 10th - 12th, 2017, Statesboro, GA). 

 

 

Membership Co-Chair (two positions)

The duties of the Membership Co-Chairs include:

  • Developing the Western Leaders recruitment and training theme.
  • Collaborating with the Marketing Co-Chair in the design of the recruitment posters and publications, as well as in the promotion of the recruitment campaign.
  • Coordinating all Western Leaders recruitment functions (i.e. Interest Sessions, DSU tables, programs).
  • Representing M.A.S.T.E.R. Plan at all Admissions (Open Houses, Focus on Western, Preview Days) and Orientation (TOP) events along with the New Student and Parent and Family Programs Coordinator.
  • Assisting the New Student and Parent and Family Programs Coordinator in the revision of position descriptions, applications, and evaluations (Group Process, Interview, and Performance).
  • Processing all Western Leaders applications.
  • Updating and maintaining organizational membership records (including mailing lists and list serves).
  • Coordinating selection activities (i.e. Group Process Nights, interviews, etc.)
    • Reserving meeting spaces,
    • Determining activities and securing supplies,
    • Issuing and collecting evaluations.
    • Facilitating selection process (i.e. selecting applicants, forming teams)
      • Issuing selection letters.
      • Coordinating Western Leaders Team Captains Training (in spring) and Crew Members Training (in summer)
        • Reserving meeting spaces,
        • Communicating return dates and training expectations to Western Leaders over the summer,
        • Creating Training schedule (determining sessions and assigning presenters).
        • Acting as a resource and liaison to an assigned Western Leader Team Captain/Crew Member team.
        • Hold 5 office hours (5 hours includes weekly board meeting- 1 hour and 4 – in office hours)
        • Attending the Southern Regional Orientation Workshop (SROW) (March 10th - 12th, 2017, Georgia Southern University, Statesboro, GA). 

 

 

Logistics Co- Chair (two positions)

The duties of the Logistics Chair include:
  • Attending planning meetings with the New Student and Parent and Family Programs Coordinator
    • Determining building room location, presenter needs, etc.
  • Assisting with coordination of Western Leader Task Assignments for M.A.S.T.E.R Plan Week.
  • Collaborating with the Membership Co-Chairs to reserve spaces for Commuter Ambassador
  •  Training (in summer).
  • Hold 5 office hours (5 hours includes weekly board meeting- 1 hour and 4 – in office hours)
  • Co-coordinating the Campus and Community Involvement Fair.
  • Co-coordinating Class of Picture
  • Coordinating final registration, site selection, and all “day of” processes.
  • Going before the Student Government Association Org Aid Committee and soliciting funding on a yearly basis.
  • Coordinating all fundraising initiatives.
  • Properly receiving and disbursing moneys.
  • Keeping an accurate record of all money received and disbursed.
  • Depositing all moneys received in the account of the organization in an approved bank as soon as possible.
  • Keeping all receipts, bank statements, cancelled checks, etc., for auditing purposes.
  • Representing M.A.S.T.E.R. Plan at all Admissions (Open Houses, Focus on Western, Preview Days) and Orientation (TOP) events along with the New Student and Parent and Family Programs Coordinator.
  • Assist in the training of Western Leader Team Captains which may include attending a retreat.
  • Co-facilitating Western Leaders Training.
  • Acting as a resource and liaison to an assigned Western Leader Team Captain/Crew Member team.
  • Attending the Southern Regional Orientation Workshop (SROW) (March 10th - 12th, 2017, Georgia Southern University, Statesboro, GA). 

 

 

M.A.S.T.E.R. Plan Commuter Chair (one position)

The duties of the Logistics Chair include:
  • Developing the Commuter Ambassadors recruitment and training theme.
  • Collaborating with the Membership Co-Chairs to reserve spaces for Crew Members Training (in summer).
  • Hold 5 office hours (5 hours includes weekly board meeting- 1 hour and 4 – in office hours)
  • Attending planning meetings with the New Student and Parent and Family Programs Coordinator
    • Determining building room location, presenter needs, etc.
  • Assisting with coordination of Commuter Student Ambassador assignments for M.A.S.T.E.R Plan Week.
  • Coordinating final registration, site selection, and all “day of” processes.
  • Going before the Student Government Association Org Aid Committee and soliciting funding on a yearly basis.
  • Coordinating all fundraising initiatives.
  • Properly receiving and disbursing moneys.
  • Keeping an accurate record of all money received and disbursed.
  • Depositing all moneys received in the account of the organization in an approved bank as soon as possible.
  • Keeping all receipts, bank statements, cancelled checks, etc., for auditing purposes.
  • Representing M.A.S.T.E.R. Plan at all Admissions (Open Houses, Focus on Western, Preview Days) and Orientation (TOP) events along with the New Student and Parent and Family Programs Coordinator.
  • Facilitating Commuter Student Ambassador Training.
  • Acting as a resource and liaison to the Commuter Student Ambassadors.
  • Commuter Student status (preferred)
  • Attending the Southern Regional Orientation Workshop (SROW) (March 10th - 12th, 2017, Statesboro, GA, Georgia Southern University, Statesboro, GA). 


Qualifications

The minimum qualifications for Western Leaders Advisory Board members include:

  1. Minimum 2.5 cumulative G.P.A. (at time position is offered and throughout time of service).

  2. Good judicial standing with the department of Housing and Residence Life and the University (Office of Judicial Affairs).

  3. 1-year minimum of Western Leader or Former Residential Assistant experience.

  4. Being reliable, responsible, confident, flexible, willing to help, and an effective communicator focused on building teamwork and fostering working relationships.

  5. Relates well with students, parents, family members, faculty, staff, and administrators.

Cannot be employed as a Resident Assistant, Community Advisor, or Apartment Community Assistant by Housing and Residence Life, due to scheduling constraints during M.A.S.T.E.R. Plan week.


Benefits

The benefits for Western Leaders Advisory Board members include:

  1. Opportunity to:Opportunity to serve as a role model while assisting in the orientation, transition, and retention of new students.

    • Enhance interpersonal, communication, leadership, and teamwork skills;
    • Increase knowledge of campus resources;
    • Connect with University faculty, staff, and administrators;
    • Increase self-confidence;
  2. Serve incoming students, as well as give back to the University.

  3. Western Leaders Advisory Board apparel and gear.

  4. Moving into fall campus housing assignments early (one week before other upperclassmen students).


 

Time Commitment

The 2017 Western Leaders Advisory Board position begins TENTATIVELY on October 4, 2016, and ends when the new Advisory Board has been selected and transitioned into their new positions (October 2017).  Please note that the start date is subject to change. Listed below are dates and events Western Leaders are required to attend.  Specific dates are mentioned where applicable.

  1. Western Leaders Advisory Board members will be expected to participate in winter (TBD) and summer (May/June) transition and planning retreats.
  2. Western Leaders Advisory Board members are expected to attend the Southern Regional Orientation Workshop) (March 10th - 12th, 2017, Statesboro, GA – Georgia Southern University).
  3. Western Leaders Advisory Board members will tentatively return to campus on Monday, August 7th, 2017   to prepare for M.A.S.T.E.R. Plan 2017.
  4. Participation in training is mandatory.
  5. Western Leaders Advisory Board members will be scheduled to work specific events during M.A.S.T.E.R. Plan week which will likely require early arrival, before the event is to take place, and staying late, after the event is over. 
  6. Western Leaders Advisory Board members are requested to clear their schedules and refrain from participating in other activities August 11th-18th, due to the training and implementation schedule of the M.A.S.T.E.R. Plan program.  Exceptions to this are RARE.

All Advisory Board members are required to serve four (4) office hours each week with the New Student and Parent and Family Programs Coordinator, during which Board members’ one-on-ones will take place, in addition to attending weekly Advisory Board meetings (1-2 hours each).  Advisory Board positions require a non-negotiable four (5) hour minimum weekly time commitment.


 

Additional Board Member Responsibilities

In addition to the six positions described above, two Advisory Board members will be expected to take on additional responsibilities to ensure the efficiency and effectiveness of the Board/organization. These additional responsibilities include:

Parliamentarian

The duties of the Parliamentarian include:

  • Presiding over all Advisory Board meetings.
  • Issuing determining vote in tie-break situations.
  • Enforcing parliamentary procedure during meetings.

Secretary

The duties of the Secretary include:

  • Preparing weekly meeting agendas.
    • Maintaining accurate records (typed minutes) and sending them to all Board members on a weekly basis.
    • Taking roll at each Advisory Board meeting.
    • Sending out meeting notices to Board members (relocations, cancellations).

Role of the Student and Parent and Family Programs Coordinator

The New Student and Parent and Family Programs Coordinator shall:

  • Attend all Advisory Board meetings, retreats, and conferences.
  • Assist in the planning of Advisory Board retreats.
  • Conduct regular one-on-ones with Advisory Board members.
  • Assist with the planning of conferences as needed.
  • Acts as a liaison between the Advisory Board and Leadership Team.
  • Advocates for upper administration involvement.

 

Voting/Board Operations

Each Board member shall have one (1) vote excluding the Parliamentarian whose chief responsibility will be to enforce parliamentary procedure during Board meetings.  The Parliamentarian shall have one (1) vote only in tie-break voting situations.  There must be a voting quorum present, which shall be set as fifty percent plus one (four Board members not including the Parliamentarian).


Application Timeline

Those interested in pursuing an Advisory Board position are required to submit an application and a 250-word essay on the topic provided (see application) by close of business on Tuesday, September 20,2016 by 4:30pm to the office of Housing and Residence Life.

All applications will be processed; applicants will be required to schedule a 15-minute interview with the New Student and Parent and Family Programs Coordinator and current members of the Advisory Board Thursday, September 23 and Monday, September 26 from 5pm -9pm.  Selected applicants will be notified by Friday, September 30th.  A mandatory Advisory Board meeting will take place on Tuesday, October 4th at 5:00pm.

Step 1:

Apply for Advisory Board

 

Step 2:

At the end of the application you will be redirected to sign up for an interview time slot. 

Step 3:

Download reference form

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 Last Modified 9/8/16