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Bibliographic Access

About Bibliographic Access

The Bibliographic Access Unit provides record management and processing for the majority of materials acquired for the university collections. Monographs and non-book items are processed for Helm-Cravens Library, Beulah Winchel Education Library and Special Collections Library. Copy and original catalogers edit and create records for the One-Search Library Catalog (formerly known as TOPCAT). Priority processing is provided for items for class reserve, immediate patron use and reference materials. Priority requests should be submitted to the Acquisitions/Collections Services Coordinator.

Online Cataloging Tools

Priority Cataloging

Any bibliographic record in One-Search Library Catalog which shows under Call Number "In process" is eligible for priority cataloging. Priority Cataloging is a service to provide access to library materials which have been ordered and received in the library but not yet processed for patron use. To initiate a Priority Cataloging Request, you may print and fill out the the Priority Cataloging Request Form and mail or deliver the form to the Circulation Desk Supervisor, Helm-Cravens Library, 4th floor. Or, you may go in person to the Circulation Desk and complete a form provided there.

Upon receipt of a Priority Request Form, the library staff will process the desired item within three (3) working days. The patron will be notified when the item is available. [Note: Non-circulating items, such as those designated Reference or Kentucky Library, must be used at that location]

Bindery Services

WKU bindery office, located on the third floor of Cravens Library, prepares library materials, journals, and monographs for monthly shipments to a commercial bindery.

Commercial binding contributes to the overall quality and preservation of library materials. Our bindery unit works closely with the binder to ensure that volumes are bound according to national preservation standards.


As of Fall 2008, WKU Office of Graduate Studies forwards all electronic copies of theses and dissertations to the library to be uploaded to TopSCHOLAR┬« and available digitally or as a download to anyone. These electronic resources are also included in One-Search Library Catalog.

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 Last Modified 6/14/21