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Special Collections Library – Harrison Baird Reading Room Policies


We are currently opening by appointment only - make an appointment

Patrons are asked to wear a mask and follow other COVID-19 health & safety regulations.

We ask that you observe the following reading room policies in order to ensure the integrity and security of our collections.

  • Registration with identification is required.
  • Please sign-in on the daily register sheet after initial registration.
  • Only pencils and laptop computers (without cases) are permitted in reading room; you may bring a notebook, but please present it for inspection when leaving the reading room.
  • No scanning is allowed. This is a food and beverage-free (including water) environment.
  • Please handle materials carefully and keep all archival materials in their original order; supports are available for bound materials.
  • Please leave manuscript material at the designated table.
  • Please silence your cell phone and take calls outside the reading room.


  • Personal belongings, including coats, rain gear, purses, briefcases, computer cases, camera bags, parcels, envelopes, and portfolio folders are not permitted in the reading room; we provide lockers to securely store your belongings. 
  • With Manuscripts & Folklife Archives materials, please use one box and/or one folder at any time. 
  • Only Special Collections personnel can make photocopies of manuscripts material.  Please ask the library staff member at the Reference Desk for assistance for any photocopies needed.
  • Gloves MAY be required when handling special materials.
  • Please maintain the existing order and arrangement of manuscripts material.  If you suspect that an item seems to be out of order, please inform a library staff member.


  • Photo duplication is provided as a service by the Special Collections Library; please ask about fees and permissions.
  • When citing materials, please use the full name of the collection, name of the Special Collections Library Collctions unit (Kentucky Library Research Collections, Manuscripts & Folklife Archives, University Archives), Western Kentucky University, Special Collections Library, Bowling Green, Kentucky.
  • Patrons are responsible for obtaining permission to publish, in part or whole, from any collection. The Special Collections Library is not responsible for any copyright infringement.
  • Researchers who fail to abide by these policies may be denied access to the collections.  Theft and mutilation of documents are crimes that will be prosecuted by the appropriate law enforcement agency.

 Policies subject to change without notice, revised 2020.

University Experience class tours Special Collections

Student looking at 1877 Map of Warren County


 Computer Microfilm Reader in Reading Room


Some of the links on this page may require additional software to view.

 Last Modified 4/20/22