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Western Kentucky University

IT Division - Cellular

Loaner & Departmental Devices

Loaner Device

The Communication Technologies Department, with approval by an appropriate budget authority, can provide loaner wireless devices for domestic use while traveling on business outside the University. The authorizing department will be responsible for all charges incurred by the wireless device while it is in the possession of the individual approved for its usage. Upon completion of travel, the department must return the wireless device back to the Communication Technologies Depart­ment with all call record documentation. Please reference Cellular Allowance Policy, Section 8.2, page 7.

Loaner Device Form


Departmental Device

Departments must keep record of all incoming and outgoing calls in a call log. The department of Communication Technologies will request approval of cellular phone records and records of call logs from the responsible department each month. IRS policies are clear about personal use of business sponsored cellular de vices, therefore the university advises against the use of university sponsored devices for personal use. However if personal use of a university device occurs, the personal use of the wireless device will be reimbursed to the Department by the employee. Departments will be responsible for collecting any reimbursements amounts from employees. Please reference Cellular Allowance Policy, Section 8, page 7.

Departmental Device Form

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 Last Modified 4/13/15