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Official updates concerning COVID-19 impacts on WKU Housing

COVID-19 | Housing & Dining Credits


Updated May 13, 2020


Due to the forced closure of face-to-face interactions on campus during the spring 2020 semester, students who had paid for housing and/or dining for the semester will receive a credit to their accounts. The University has worked diligently to review and follow the guidelines of the CARES Act and other university contracts. We are pleased to announce we are able to apply credits for all students who paid for housing and/or dining during the spring 2020 semester. Credits will begin to be applied in late May*.

*Timeline varies according to student status. See below for more details.

 


 

WKU Residence Halls 

All students who moved out of WKU housing by March 31 will receive a prorated credit to their spring account for the period of April 1 through May 16, 2020. Actual credit amounts will be determined by the individual student’s room type.

 

WKU Kentucky Street Apartments 

Students at the WKU Kentucky Street Apartments who moved out by March 31, 2020, will receive a credit in the amount of two months’ rent for the period of April 1 through May 31, 2020.  Additionally, they will not be assessed June rent. 

  


 

Students who paid for meal plans will receive a prorated credit to their spring account according to the following groups:

Flex Dollars and Meal Plan Dollars

Graduating students will receive a refund for their unused flex dollars and meal plan dollars from the spring 2020 semester. Flex Dollar and Meal Plan Dollar credits for graduating students will be applied to student accounts beginning in mid-June after graduation status is verified. 

 
All Other Meal Plans

Graduating students will receive a prorated amount for their meal plan, in addition to a refund on any unused Meal Plan Dollars attached to their plan beginning in late May. 

Flex Dollars

All flex dollars will roll to the fall 2020 semester for returning students.  

 

All Other Meal Plans

Returning students will receive a prorated amount for their meal plan swipes, with Meal Plan Dollars rolling to the fall 2020 Semester. Rollover Meal Plan Dollars must be spent in the fall 2020 semester.

Meal Plans 
Students not returning to WKU in the fall 2020 semester will receive a prorated amount for their meal plan swipes.

 

Flex Dollars and Meal Plan Dollars

Students NOT returning to WKU for the fall 2020 semester must request a refund for their unused flex dollars and meal plan dollars by completing the form provided below. This credit will not be refunded until after the last day to add/drop classes in the fall 2020 semester

 

All requests for refunds must be made by October 1, 2020. 

Request a Refund

 

*Only Flex Dollars and Meal Plan Dollars require a refund request for non-returning students. All other credits are automatically applied. 

 


 

All credits will first be applied to any outstanding housing or dining balance that a student may have, and then will be applied to any other university charges on a student’s account.

A refund will be provided for any residual amount. All students are strongly encouraged to select their refund preference by logging in at https://my.wku.edu and clicking on BankMobile under Campus Information to choose their refund option.

 

Learn More | BankMobile

 


 

Students who received a scholarship for their Housing and/or Dining for the semester will have these credits returned to the entity that awarded their scholarship.

Students who continue to receive housing and dining services as a result of an approved exemption to remain in university housing for the spring 2020 semester will not receive an adjustment.

Students with the $2407 Housing Non-Compliance charge for spring 2020,will receive the same percentage as other students receiving refunds.

RA’s will receive the same percentage as other students receiving refunds at their room type and rate.

Student athletes on full housing and meal scholarship will not receive a cash refund. Students who received a scholarship for their Housing and/or Dining for the spring semester will have those scholarships returned to the entity that awarded their scholarship.  

 All other student-athletes (who do not receive room and board elements from an athletics scholarship) who resided on campus will receive their adjustment for both room and board/meals in the same fashion as general students. Please contact Athletic Compliance with questions. 

Greek housing is not affiliated with WKU Housing & Residence Life. Students living in fraternity and sorority houses pay rent that goes directly to the organization’s house corporation. For questions regarding Greek housing, please contact your organization directly.

 


 

To view your housing and/or dining credits, login to TopNet and select "View Account Summary", located under the "Student Services" tab.

Credits will begin to be applied in late May. If you do not see a credit applied to your account by the end of June*, please contact the appropriate office(s): 

*Graduating students will receive their flex dollar and meal plan dollar refunds in mid June after their graduation status has been verified. Students not returning to WKU in the fall will receive their requested flex dollar and meal plan dollar refunds after the add/dop classes date in the fall semester.

Refunds typically process within 7 to 10 days after a credit balance is created on a student’s account. Refunds are processed though BankMobile disbursement. Please ensure you have selected a refund preference to avoid delays in receiving your funds. Timeline is subject to change due to the evolving nature of the Covid-19 pandemic.

Housing and dining refunds made to Title IV recipients as stated above should not affect the recipients’ eligibility for need-based financial aid programs next academic year. 

For other students, based on currently available federal guidance, any housing and meal credits carried forward to the 2020 Fall Semester would be considered a financial aid resource under Title IV regulations, meaning it will be counted in the student’s total financial aid package when monitoring Cost of Attendance and need-based over awards.

Your student account must be paid in full in order for your financial obligation hold to be removed from your student account. Please pay promptly. Payment options can be found here. You may contact the Billings and Receivables Office via email at billings.receivables@wku.edu

We understand these are uncertain times and that many students and families may find it difficult to pay their student account right now. We will not be assessing an additional late payment fee for the Spring 2020 semester, however, we do encourage you to make payments throughout the summer.

To receive financial aid counseling contact your WKU Financial Aid Counselor at https://www.wku.edu/financialaid/fa-help.php.

For guidance and assistance to students who still face financial difficulties in paying their account balance after consulting with their financial aid counselor, students may contact billings.receivables@wku.edu to discuss their account.       

 


 

General Questions: covid19@wku.edu | www.wku.edu/covid19

WKU Housing & Residence Life: hrl@wku.edu or (270)745-3143

Dining Refund Questions: WKU ID Center idcenter@lists.wku.edu or (270)745 -2417

Student Billing Questions: Office of Billings billings.receivables@wku.edu or (270)745-6381

Refund Office/BankMobile: refunds@wku.edu or (270)745-5551


Some of the links on this page may require additional software to view.

 Last Modified 5/14/20