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Guide to Working on Campus

We all know college is stressful and finding a job can only add onto the burden, so the staff of the Center for Career and Professional Development have compiled 3 easy steps to ensure you are prepared for the employment process at WKU!  Before we get to the steps, here is some useful contact information to save you some time!

  • The Student Financial Assistance Office is responsible for determining eligibility for work on campus.
    • To contact the office by phone, call 270.745.2755, or visit the on-campus location at 317 Potter Hall (Building 38 on the Campus Map).


  • The Center for Career and Professional Development is also a great resource to help prepare credentials and provide live feedback during practice interviews, which can be scheduled within the CCPD office.
    • To contact the office by phone, 270.745.3095, or visit the on-campus location at DSU 2001 (Building 26 on the Campus Map)of the Center for Career and Professional Development - this office can help you prepare your credentials and get ready to interview with employers (Building 26 on the Campus Map).

NOTE: It is important to know your social security number, local and permanent addresses and other identification and contact information that is necessary when applying for jobs.


To work on campus, there are three main steps.

The First Step: Know the requirements!
There are several requirements to work on campus, but to save you some time, we’ve compiled a list of those requirements!

  • A current, complete Free Application for Federal Student Aid (FAFSA) must be on file with Student Financial Assistance. The FAFSA is available in print in the Student Financial Assistance Office or online at the FAFSA site.


Enrollment requirements

  • According to the Student Financial Assistance website, "During the academic year, a student must be enrolled at least part-time (Undergraduate = 6 credit hours; Graduate = 5 credit hours) to be eligible to work."

*For a complete list of requirements, visit the Student Financial Assistance site:  http:/

(Requirements for U.S. Citizen are located here)

(Requirements for International Students are located here)

The Second Step: Pursuing Available Positions
Once your FAFSA is on file for the current year, the next step is to find a job!

  • To find updated job vacancies, visit the Job Vacancies page.
    • Communicating with individuals and members of various departments can also provide opportunities for job vacancies that have not been posted.
  • Once you have found an on-campus job that interests you, contact the address provided within the vacancy ad and schedule an interview.
    • Make sure you read the requirements and have all necessary documents available (such as a cover letter, resume, etc.) and prepared to send.
  • Stop by or call the Center for Career and Professional Development office (DSU 2001, 270.745.3095), or log on to our website for help with preparing your Resume, Cover Letter, or general interviewing inquiries and tips.
    • Being fully-prepared and providing these documents to an on-campus employer, whether required or not, highlights your skills, shows your interest in the position, and can give you a competitive advantage.

The Third Step: Paperwork!
You will be asked to provide documentation to establish your identity (e.g. driver's license, social security card), to complete various tax forms and complete a background check.

  • Tax Forms and I-9 Documents: Student Financial Assistance has links to tax and I-9 forms available on their website.
  • Background Check: If you have not been employed by WKU in the past 24 months, you will be required to complete paperwork for a background check. WKU Employment requires that the background check passes before employment can be issued.
  • Confidentiality Form: In many offices/departments, you will also be asked to complete confidentiality forms.


Those are the steps to a successful on-campus job search! If there are any inquiries regarding on-campus or career-related opportunities, contact the Center for Career and Professional Development.

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 Last Modified 9/30/16