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Western Kentucky University

Registration Process

Registration Process

Let’s Get Started…

Note: Students are encouraged to begin the registration process as soon as they are admitted to WKU, prior to enrollment in classes, to ensure that eligibility for services and accommodations are in place prior to classes beginning.

Register Step 1: Request for Accommodations and Services

We have a three-part request process that will complete most of your paperwork necessary for receiving accommodations and services. 

The three parts of this request are outlined below:

  • You will begin with the Request for Accommodations and Services portion of registration. This is basic information about yourself and your disability.
  • To appropriately provide accommodations and services, SARC will need to have your consent to release information related to you and/or your disability. You will sign an Informed Consent for Disability Information Release.
  • Since information provided to this office is considered part of your education records, it is covered under The Federal Family Education Rights and Privacy Act. You have the option of signing a FERPA Student Disclosure Permission Form which allows SARC staff to communicate information from your education records to external parties such as your family and other service providers. For more on FERPA, go to (
  • If you prefer, you may download the Request for Accommodations and Services Form (PDF) and mail, fax, email, or bring the completed form to SARC.
WKU SARC - Registration


Documentation   Step 2: Documentation

  • Mail, fax, email, or bring the documentation to SARC. This documentation is necessary to proceed with providing accommodations and services.
  • Students must provide disability related verification documentation substantiating the functional impact of the condition in order to receive the appropriate accommodations. Documentation Guidelines, as outlined by AHEAD, can be found here.
  • We provide this Verification Form (PDF), to be complete by your care provider, which can be used as documentation.  
  • Formal documentation on letterhead from your provider is another acceptable form of documentation. Other forms of documentation include a 504/IEP. We may request additional psycho-educational evaluations to help determine appropriate accommodations and services.

Note: Retrieving documentation is likely to warrant a visit to a health care provider, so allow yourself the week or so necessary to obtain documentation before attending your intake appointment. However, you are encouraged to set the intake appointment right away.


Intake Appointment  Step 3: Intake Appointment

The Intake Appointment can occur face-to-face on one of the WKU campuses or through an available technological tool. To schedule an intake appointment, or to discuss such technological tools, please contact the SARC office.

Student Accessibility Resource Center
Downing Student Union, Rm. 1074
Phone: 270-745-5004     Fax: 270-745-6289
TTY: 270-745-3030      Video: 270-288-0597

After setting your intake appointment, you are done with the registration process.


More Information  More Information for Registering Students

The Student Accessibility Resource Center (SARC) coordinates services for qualified students with permanent disabilities in order to provide equal access to WKU’s programs and resources. Before SARC is able to initiate accommodations for a student with a disability, that student must self-identify as an individual with a disability and fully complete the intake process. 

According to section 504 of the Rehabilitation Act of 1973 and Americans with Disabilities Act of 1990, an individual is considered disabled when 1) a physical or mental impairment substantially limits one or more major life activities; or 2) has a record of such impairment; or 3) is regarded as having such impairment.

Students requesting reasonable accommodations or services from SARC must register with the office and provide documenting paperwork to verify eligibility according to Section 504 of Rehabilitation Act of 1973, Americans with Disabilities Act of 1990, and SARC’s guidelines.

Students must be diagnosed by a licensed medical professional. Depending on the disability, that professional may be a private psychologist, psychiatrist, primary care physician, or specialist.

If you are recipient of Vocational Rehabilitation (VR), contact the VR counselor for evaluation resources.

Students may also contact Dr. Rick Grieve at 270-745-4417 to be tested at the WKU Psychology Training Clinic on campus.

Meet with your Professors

You will be provided with a Faculty Notification Letter (FNL) for each of your classes, which you must then provide to your instructors. The FNLs will be sent to your WKU topper email address. Each semester you will receive new FNLs based on your classes.

Arrange a time to meet with your faculty to provide them a copy of the FNLs. Take this time to also discuss your needs in the class and familiarize yourself with the course requirements. Return a signed copy of the FNLs to the SARC office.

Meet with the SARC Coordinator

At least once a semester, schedule a follow-up appointment with a SARC Coordinator to discuss the effectiveness of your services, accommodations and/or modifications. You can also be preparing for your next semester, if any alterations need to be made.

This will be the time to ask any questions or to address any concerns you may have.

To schedule a follow-up appointment, please contact the SARC office.

Student Accessibility Resource Center
Downing Student Union, Rm. 1074
Phone: 270-745-5004     Fax: 270-745-6289
TTY: 270-745-3030      Video: 270-288-0597

WKU is committed to providing equal access for students with disabilities. The university has a responsibility to monitor and address ADA compliance concerns. The Policy and Procedures on Grievance can be found here. This process will provide for a prompt and impartial resolution and students seeking to lodge a complaint should contact the Student ADA Compliance Officer.

The Director of the Student Accessibility Resource Center and the Center for Career and Professional Development has been designated to serve as the Student ADA Compliance Officer, and will oversee student ADA compliance efforts. The complaint should be submitted using the Student Grievance Form (PDF).

Dr. Lynne Holland
Student ADA Compliance Officer
DSU, Rm. 2001


To request any forms, documents, or information in an alternative format, please contact the Student Accessibility Resource Center at 270-745-5004 or via email at

Note: documents in Portable Document Format (PDF) require Adobe Acrobat Reader 5.0 or higher to view,
download Adobe Acrobat Reader.

Note: documents in Excel format (XLS) require Microsoft Viewer,
download excel.

Note: documents in Word format (DOC) require Microsoft Viewer,
download word.

Note: documents in Powerpoint format (PPT) require Microsoft Viewer,
download powerpoint.

Note: documents in Quicktime Movie format [MOV] require Apple Quicktime,
download quicktime.

 Last Modified 8/27/15