Academic, Final Exam
Undergraduate, Graduate, Past
Graduates, Undergraduates, Guests, Faculty
Notification of Rights, Guidelines, Students, Parents,
iCAP, Application, Degree Certification
Fall, Winter and Spring, Summer
Schedule of Classes
Office of the Registrar
Potter Hall, Room 216
(270) 745-3351 or 3352
The Family Educational Rights and Privacy Act of 1974, also known as the Buckley Amendment,
affords certain rights to students concerning their education records. FERPA provides for the right to inspect and review education records, the right to seek
to amend those records, and the right to limit disclosure of information from the
records. FERPA applies to all institutions that receive federal funds under any program administered
by the Secretary of Education.
Who is protected under FERPA?
Students who are currently enrolled in higher education institutions or were formerly
enrolled are protected. The records of students who are deceased are not protected
under FERPA. Students who have applied, but have not attended an institution, do not have rights
What are Education Records?
Education records are those records that are directly related to students and are
maintained by an educational institution or party authorized to keep records for the
institution. Education records include any records in the possession of an employee that
are shared with or accessible to another individual.
Records may be handwritten or in the form of print, magnetic tape, film or some other
medium. FERPA coverage includes records, files, documents and data directly related to students.
This includes transcripts or other records obtained from a school in which a student
was previously enrolled.
Examples of education records include, but are not limited to:
- Biographical information including gender, nationality, race and ethnicity, and identification
- Grades, test scores, evaluations, and courses taken
- Coursework including papers and exams, class schedules, as well as written email or
recorded communications that are part of the academic process
- Disciplinary records
- Financial aid records
- Internship program records
Education records do not include:
- Sole possession notes or private notes no one else can find or see
- Law enforcement or campus security records
- Employee records
- Medical records
- Alumni records
What information can be released about a WKU student?
Directory information is information available about a student that is not considered
harmful or an invasion of privacy if disclosed. While FERPA protects the privacy of education records, directory information is not treated as
confidential and may be disclosed by the university without student consent unless
the student requests a confidentiality. At WKU, the following has been designated
as directory information:
- Student name
- Local/permanent addresses; telephone number(s) and email address
- Date and place of birth
- Major field of study
- Participation in officially recognized activities/sports
- Weight/height of members of athletic teams
- Dates of attendance
- Degrees and awards received and dates
- Most recent previous educational institution attended
- Enrollment status (full-time, part-time, withdrawn, and date of withdrawal)
What is Nondirectory Information?
Nondirectory information refers to information that generally cannot be released without
the student's consent. This includes:
- Disciplinary status
- GPA (grade point average)
- Marital status
- Social security number
- Grades/exam scores
- Number of hours enrolled
- Class Schedule
|Students may submit a privacy form to the Office of the Registrar in Potter Hall 233
requesting all information remain confidential. If a student has a privacy form on
file, WKU cannot release any directory information about the student.
FERPA is a federal law. Violation of the law may result in the loss of federal money
given to WKU.
|Please note: This information has been developed by the Office of the Registrar to
provide general information about the law and procedures related to accessing confidential
student information and to provide guidance on commonly asked questions or situations
faced by faculty, staff, students and parents. It is for information purposes only;
this information is not university policy nor is it intended as legal advice. Questions
pertaining to the Family Educational Rights and Privacy Act may be directed to Tiffany
Robinson, University Registrar, 238 Potter Hall, (270) 745-5432.