DESCRIPTION
OF WORK
Under
administrative supervision by the Chief of Police, a person assigned
to this position performs a variety of secretarial and clerical duties
for the Chief and Major. Competent work processing and or computer
skills necessary in typing diversified correspondence, reports, and
forms. File, copy, handle mail, responsible for receiving and disbursing
funds, limited budget duties, deal with the public, handle telephones/faxes,
schedule appointments, responsible for maintaining files and retrieval
of information from files, assist in assembling data for important
reports or lists or schedules, compose short correspondence, responsible
for some proofreading/editing and for maintaining office supplies,
handle some confidential material.
EXAMPLES OF WORK
- Types
letters, memos and the operations manual.
- Prepares
and types requisitions, travel vouchers and other university forms.
- Monitors
departmental payroll and personnel records to include overtime records,
time
cards, and absentee records.
- Sets
up and maintains office files.
- Prepares
and types transmittals for income from decals sold, tickets paid,
and
departmental invoices.
- Maintains
budgetary records for departmental accounts.
- Sorts
and distributes mail.
- Responsible
for keeping personnel information updated through various lists.
- Schedules
appointments.
- Maintains
office supplies.
- Performs
related duties as required.
MINIMUM QUALIFICATIONS
Education:
High school diploma or equivalent.
Training:
Completion of a program of instruction in secretarial science at an
accredited business college may be substituted for experience on a
year for year basis.
Skills: Typing - 60wpm. Must be proficient in English, spelling,
and grammar. Competent computer skills preferred, basic knowledge
of proofreading/editing skills. Ability to operate a variety of office
machines. Should be able to perform routine bookkeeping procedures.
Experience: Two years of experience in secretarial and clerical
duties.
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