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Western Kentucky University

OU Campus - Self-Help

Previewing Assets Overview

When an asset is created in the OU Campus system, it can be previewed before being inserting into a page or editable region. The ability to preview assets is available to all users by default, unless otherwise specifically restricted with access settings. To preview an asset, navigate to the Assets list view by selecting Content > Assets from the global navigation bar. From the Assets list view, a user can hover over the row item and preview the asset by selecting Preview from the list of available actions. Additionally, a user can also navigate to assets from the File Navigation sidebar. Click the Assets button and select an asset from the list.


Previewing Standard Asset Types

It is important to remember that elements displayed on the asset preview screen will vary depending on the asset type. When a user is previewing regular assets (Plain Text, Source Code, or Web Content) the following elements are shown:

  • Asset Actions Toolbar: Allows users to perform a variety of actions on the currently selected asset. Action availability depends upon whether an asset is checked out or not.
  • Preview Menu: Displays the name of the asset being previewed and the type of asset.
  • Preview Asset Panel: Displays a preview of the asset. It is important to remember that no changes can be made from this panel. If a user wishes to edit an asset, they must navigate to the edit asset screen instead.

Preview Asset Screen


Previewing LDP Assets

When a user selects an LDP asset for previewing, the asset preview screen is displayed in a slightly different manner. The following elements are displayed for an Image Gallery Asset:

  • Asset Actions Toolbar: Allows users to perform a variety of actions on the currently selected asset.
  • Preview Menu: Displays the name of the asset being previewed and a menu item for each of the displayed panels.
    • Gallery Summary: Provides users basic information about the gallery, such as the number of pictures in the gallery and the size of each picture's displayed thumbnail. This information cannot be edited.
    • Gallery Elements: Displays a preview of all elements within the asset.
    • Gallery XML: Displays the source code for the currently selected image gallery.
  • Gallery Summary: Provides users basic information about the gallery, such as the number of pictures in the gallery and the size of each picture's displayed thumbnail. This information cannot be edited.
  • Gallery Elements: Displays a preview of all elements within the asset.
  • Gallery XML: Displays the source code for the currently selected image gallery.

Previewing an LDP Image Gallery Asset

The following elements are displayed for a Managed Form Asset:

  • Asset Actions Toolbar: Allows administrators to perform a variety of actions on the currently selected asset.
  • Preview Menu: Displays the name of the asset being previewed and a menu item for each of the displayed panels.
    • Form Summary: Provides users basic information about the form, such as the number of elements and the messages displayed after attempting to submit the form.
    • Form Elements: Displays a preview of all elements within the form.
    • Form XML: Displays the source code for the currently selected form.
  • Form Summary: Provides users basic information about the form, such as the number of elements and the messages displayed after attempting to submit the form.
  • Form Elements: Displays a preview of all elements within the form.
  • Form XML: Displays the source code for the currently selected form.

Previewing Managed Form Assets


Previewing Assets in the WYSIWYG Editor

Currently, the functionality to preview assets in the WYSIWYG editor is unavailable for all asset types except Plain Text Assets and Web Assets with no block level HTML. Instead, when an administrator inserts an asset into a page from the WYSIWYG Editor the following element will be displayed in its place:

Previewing Assets in the WYSIWYG Editor  

In order for the asset to display properly, the user must navigate to the page preview screen.

Note: documents in Portable Document Format (PDF) require Adobe Acrobat Reader 5.0 or higher to view,
download Adobe Acrobat Reader.

Note: documents in Excel format (XLS) require Microsoft Viewer,
download excel.

Note: documents in Word format (DOC) require Microsoft Viewer,
download word.

Note: documents in Powerpoint format (PPT) require Microsoft Viewer,
download powerpoint.

Note: documents in Quicktime Movie format [MOV] require Apple Quicktime,
download quicktime.

 
 Last Modified 9/24/14