Skip to main content
Western Kentucky University

Western Leaders Advisory Board

western leaders advisory board

The Advisory Board serves as the governing board for the Western Leaders organization, and is comprised of six individuals who serve in the following positions: Socials Chair, Marketing Co-Chair, Big Red's Blitz Chair, and Membership Co-Chair.  The Advisory Board Chairs/Co-Chairs are responsible for completing tasks in their functional areas, making recommendations to the Board, and voting on decisions that will ultimately shape the Western Leaders organization and the M.A.S.T.E.R. Plan program for the next year's incoming class. Advisory Board members mentor Western Leaders Team Captains and have the opportunity to travel to conferences including the National Association for Campus Activities National Convention (February 14th-18th, 2015, Minneapolis, MN) and the Southern Regional Orientation Workshop (March 27th-29th, 2015, Murray, KY). Advisory Board members have two years experience in the Western Leader position (preferred), but Western Leaders with one year experience are also eligible to apply.

View full Western Leaders Advisory Board Position Descriptions

page break

Role Description

Socials Chair (one position)
The duties of the Social Co-Chair include:

  • Planning and implementation of two organizational social events each semester including the
    • Western Leaders Recognition Ceremony (fall), and the
    • Western Leaders Reveal (spring).
  • Attending the National Association of Campus Activities National Conference (February 14th-18th, 2015, Minneapolis, MN).
  • Providing recommendations of talent to invite to perform during M.A.S.T.E.R. Plan week (i.e. hypnotist, comedian, musicians, etc.).
  • Coordinating all social events during M.A.S.T.E.R. Plan week (i.e. booking talent, providing transportation to talent, setting up and tearing down social events, collaborating with other campus departments in facilitating their social events, assigning tasks and duties to volunteers assisting with the social events).
  • Collaborating with the Marketing Co-Chairs to promote M.A.S.T.E.R. Plan social events to program registrants.
  • Assist in the training of Western Leader Team Captains which may include attending a retreat.
  • Co-facilitating Western Leaders Training.
  • Acting as a resource and liaison to an assigned Western Leader Team Captain/Crew Member team.
  • Attending the Southern Regional Orientation Workshop (SROW) (March 27th-29th, 2015, Murray, KY).

Marketing Co-Chair (two positions)
The duties of the Marketing Co-Chairs include:

  • Collaborating with the other Advisory Board members in promoting M.A.S.T.E.R. Plan and Western Leaders initiatives.
  • Regularly updating and maintaining M.A.S.T.E.R. Plan and Western Leaders social media sites, including:
    • M.A.S.T.E.R. Plan and Big Red's Blitz Facebook Pages, and Twitter accounts
    • Western Leaders Facebook Page and Twitter account.
  • Developing the Western Leaders marketing plan.
    • Designing of Western Leaders logo, and all Western Leaders publications including organizational recruitment and socials posters.
  • Collaborating with Housing and Residence Life's Marketing Coordinator in the designing of M.A.S.T.E.R. Plan publications including Big Red's Blitz, program, and socials advertisements.
    • Designing content for campus digital signage/Channel 12.
  • Representing M.A.S.T.E.R. Plan at all Admissions (Open Houses, Focus on Western, Preview Days) and Orientation (ATP) events along with the M.A.S.T.E.R. Plan Program Coordinator.
  • Documenting M.A.S.T.E.R. Plan week sessions, special events, and socials (i.e. video diaries posted online).
  • Assist in the training of Western Leader Team Captains which may include attending a retreat.
  • Co-facilitating Western Leaders Training.
  • Acting as a resource and liaison to an assigned Western Leader Team Captain/Crew Member team.
  • Attending the Southern Regional Orientation Workshop (SROW) (March 27th-29th, 2015, Murray, KY).

Big Red's Blitz Chair (one position)
The duties of the Big Red's Blitz Chair include:

  • Collaborating with the Marketing Co-Chair to promote Big Red's Blitz to new students and parents, as well as M.A.S.T.E.R. Plan registrants.
  • Managing Big Red's Blitz online volunteer registration process.
  • Recruiting community partners (Project Sites):
    • Contacting potential community partners,
    • Providing program information,
    • Facilitating Partnership Luncheon (spring), and
    • Securing number of volunteers, supplies needed, and project descriptions.
  • Maintaining all communication records with community partners (potential and registered).
  • Communicating Big Red's Blitz program details to registered volunteers.
  • Attending planning meetings with the M.A.S.T.E.R. Plan Program Coordinator
    • Determining number of shuttles, lunches, waters needed, etc.
  • Coordinating final registration, site selection, and all "day of" processes.
  • Assist in the training of Western Leader Team Captains which may include attending a retreat.
  • Co-facilitating Western Leaders Training.
  • Acting as a resource and liaison to an assigned Western Leader Team Captain/Crew Member team.
  • Attending the Southern Regional Orientation Workshop (SROW) (March 27th-29th, 2015, Murray, KY).

Membership Co-Chair (two positions)
The duties of the Membership Co-Chairs include:

  • Developing the Western Leaders recruitment and training theme.
  • Collaborating with the Marketing Co-Chair in the design of the recruitment posters and publications, as well as in the promotion of the recruitment campaign.
  • Coordinating all Western Leaders recruitment functions (i.e. Interest Sessions, DSU tables, programs).
  • Assisting the M.A.S.T.E.R. Plan Program Coordinator in the revision of position descriptions, applications, and evaluations (Group Process, Interview, and Performance).
  • Processing all Western Leaders applications.
  • Updating and maintaining organizational membership records (including mailing lists and listserves).
  • Coordinating selection activities (i.e. Group Process Nights, interviews, etc.)
    • Reserving meeting spaces,
    • Determining activities and securing supplies,
    • Issuing and collecting evaluations.
  • Facilitating selection process (i.e. selecting applicants, forming teams)
    • Issuing selection letters.
  • Coordinating Western Leaders Team Captains Training (in spring) and Crew Members Training (in summer)
    • Reserving meeting spaces,
    • Communicating return dates and training expectations to Western Leaders over the summer,
    • Creating Training schedule (determining sessions and assigning presenters).
  • Acting as a resource and liaison to an assigned Western Leader Team Captain/Crew Member team.
  • Attending the Southern Regional Orientation Workshop (SROW) (March 27th-29th, 2015, Murray, KY).
page break

Qualifications

The minimum qualifications for Western Leaders Advisory Board members include:

  1. Minimum 2.5 cumulative G.P.A. (at time position is offered and throughout time of service).
  2. Good judicial standing with the department of Housing and Residence Life and the University (Office of Judicial Affairs).
  3. Two years experience in the Western Leaders organization preferred.
  4. Being reliable, responsible, confident, flexible, willing to help, and an effective communicator focused on building teamwork and fostering working relationships.
  5. Relates well with students, parents, family members, faculty, staff, and administrators.
  6. Cannot be employed as a Resident Assistant or Community Advisor by Housing and Residence Life, due to scheduling constraints during M.A.S.T.E.R. Plan week.
page break

Benefits

The benefits for Western Leaders Advisory Board members include:

  • Opportunity to:
    • Enhance interpersonal, communication, leadership, and teamwork skills;
    • Increase knowledge of campus resources;
    • Connect with University faculty, staff, and administrators;
    • Increase self-confidence;
    • Serve incoming students, as well give back to the University.
  • Opportunity to serve as a role model while assisting in the orientation, transition, and retention of new students.
  • Western Leaders Advisory Board apparel and gear.
  • Moving into fall campus housing assignments early (one week before other upperclassmen students).
page break

Time Commitment

The 2015 Western Leaders Advisory Board position begins TENTATIVELY on Monday, January 5th, 2015, and ends when the new Advisory Board has been selected and transitioned into their new positions (January 2016). Please note that the start date is subject to change. Listed below are dates and events Western Leaders are required to attend. Specific dates are mentioned where applicable.

  • Western Leaders Advisory Board members will be expected to participate in winter (January) and summer (May/June) transition and planning retreats.
  • Western Leaders Advisory Board members are expected to attend the Southern Regional Orientation Workshop (March 27th-29th, 2015, Murray, KY).
  • Western Leaders Advisory Board members will tentatively return to campus to facilitate Western Leaders training on Thursday, August 13th, 2015 beginning at 12:00 p.m. (Noon). 
  • Participation in training is mandatory.
  • Western Leaders Advisory Board members will be scheduled to work specific events during M.A.S.T.E.R. Plan week which will likely require arriving early, before the event is to take place, and staying late, after the event is over. Breaks may be scheduled but can be rescheduled due to conflicts.      
  • Western Leaders Advisory Board members are requested to clear their schedules and refrain from participating in other activities August 13th-20th, due to the training and implementation schedule of the M.A.S.T.E.R. Plan program. Exceptions to this are RARE.

All Advisory Board members are required to serve four (4) office hours each week with the M.A.S.T.E.R. Plan Program Coordinator, during which Board members' one-on-ones will take place, in addition to attending weekly Advisory Board meetings (1-2 hours each). Advisory Board positions require a non-negotiable five (5) hour minimum weekly time commitment.

page break

Download an Application

Note: documents in Portable Document Format (PDF) require Adobe Acrobat Reader 5.0 or higher to view,
download Adobe Acrobat Reader.

Note: documents in Excel format (XLS) require Microsoft Viewer,
download excel.

Note: documents in Word format (DOC) require Microsoft Viewer,
download word.

Note: documents in Powerpoint format (PPT) require Microsoft Viewer,
download powerpoint.

Note: documents in Quicktime Movie format [MOV] require Apple Quicktime,
download quicktime.

 
 Last Modified 10/7/14