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Procedures for Ordering Electronic Equipment and Other Computer Hardware/Software
Approved
by Dean of Libraries
February 22, 2010
- Faculty and staff in University Libraries should discuss their equipment and hardware/software needs with their respective Department Heads. Faculty and staff reporting directly to the Dean should discuss their equipment and hardware/software needs with the Dean.
- After consultation with the Library Technology Coordinator, either that coordinator or the faculty/staff will complete a ULPR (University Library Purchase Request) with a brief justification at the end, and give to the Department Head for signature.
- Once signed, the Department Head will forward the request to the Library Facilities Coordinator for ordering; if Foundation funds are used, the Library Facilities Coordinator will give the ULPR to the Dean’s Office Coordinator. Additionally, the Department Head, or designee, will also submit a Technology Request Form, noting that ULPR# has been signed and forwarded, and make file copies as needed.
- Orders will be delivered to and received by the Library Facilities Coordinator, who is in charge of Inventory Control. This person will then notify the Library Technology Coordinator when equipment is ready for library-specific installations. The existing Technology Request Form will be used to log in the receipt of this equipment, with dates for all steps of the process (delivery, installs, completion). Upon completion, an email will be sent to the appropriate person.
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