WKU Travel Voucher Information
Note from the Travel Office:
Some exciting features of this new "smart" voucher are: (1) the personal information will automatically be pulled in from Banner once you type in the 800#, (2) there will not be a need for a new voucher each time the mileage rate changes since the system loads in the correct mileage rate depending on the dates of travel entered, (3) the system will save all vouchers under your NetID and will let you save them easily to a pdf file to send to someone for review before printing it, (4) unlimited revision capabilities, and more!
There is a new travel voucher beginning April 1, 2012. The process to access and complete this form has also been updated and revised. In order to access the new travel voucher you must know your WKU Net ID and set a password for this ID. The steps for obtaining your NetID are as follows:
Go to www.wku.edu
Find Quick Links at top right corner of menu bar
Click on Information Technology (second column, third choice)
Scroll down, Select Accounts (key icon)
On the right hand menu select Look up my NetID
Follow the directions provided. Your NetID will appear in a red box in the middle of the screen. Go back to the right menu and choose Create/Reset my NetID Password and follow the directions.
Once you have your NetID and Password, you will be able to access the new travel voucher and its instructions by going to http://www.wku.edu/finadmin/travel . Instructions will be found on this page. The travel voucher will be under Forms (top bar menu, third choice). Scroll to the bottom of the page and select Individual Travel Voucher and enter the required information.
You will need the following information to be able to complete your travel voucher correctly:
WKU Id (this is your 9 digit 800 number that has been issued by the university – I can give this to you if you call).
Department Name: KTIP
Campus Address: Schneider Hall, rm 111
Campus Phone: 745-5991
If questions, please contact: Yourself or Regina Braun, 745-5991
Full or Part Time: Part Time
If you are unable to complete a travel voucher on your own, you must establish me as your proxy. Instructions are included for this on the Travel page.
Once your personal information is entered successfully, you will be able to enter
your expense voucher data. Detailed instructions can be found on the link provided
above. To complete the voucher you will need:
Index Number: 596680
Commodity Code: 850010
To move from one page to another – from your personal information, to the voucher, to the completion of index codes – you must manually move through the top menu bar. In order to save and print your completed voucher you must return to the HOME tab.
All travel expenses will now be submitted on this new form. The system will load the
correct mileage rate depending on the dates of travel entered. Once all your data
has been entered and saved correctly,
(make sure to always hit the SAVE data button) you can go to the Home screen to view your voucher's status and save it to your computer as a PDF file. Forms can be sent as an email attachment to firstname.lastname@example.org Please remember include in the body of the email permission for Regina to sign and process your travel reimbursement voucher.
As before, if you must mail the voucher, make sure to sign your form and mail to the KTIP Office for processing and Dr. Roberts signature.
Regina Braun/KTIP office
1906 College Heights Blvd #71031
Bowling Green, KY 42101-1031
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