Conference Coordinating Services

DELO now offers comprehensive conference and event coordination services. We can help you plan and coordinate every aspect of your event, large or small. Our conference coordinating services are available for the WKU Knicely Conference Center, Augenstein Alumni Center, or any other location on or off WKU’s campus.

Basic Package

Registration Management

• Host and create online registration
• Process participant registrations online or by fax, mail, or phone
• Act as primary contact for registration questions
• Provide secure payment services including credit card, PO’s, and checks
• Accept, record, and confirm registrations
• Provide customized receipts
• Facilitate the collection of all payments

Event Coordination

• Provide attendee reports
• Design and print name badges
• Negotiate contract rates for event logistical needs
• Coordinate technology needs between client and provider

Financial Services and Accounting

• Create and monitor program budget
• Provide conference budget updates and post-conference statements

Expanded Package

This package includes all basic package services as well as the following:

• Conduct/assist with conference site selection
• Assist with travel arrangements and overnight accommodations
• Host site visit and orientation to campus/community
• Assemble conference materials/packets
• Approve, process, and pay all incoming invoices
• Provide detailed financial accounting of income/expenses
• Design and print signage promotional materials
• Design and distribute direct mailings, press releases, and PR materials
• Design, order, and accept delivery of promotional items
• Design and coordinate promotional materials

Continuing Education Units (CEUs)

WKU can provide general continuing education units for your workshops, seminars, or conferences.

Á la Carte Services

Marketing

• Design and display event sponsor signs
• Design and print signage
• Design and distribute direct mailings, press releases, and PR materials
• Design, order, and accept delivery of promotional items
• Design and coordinate e-mail blasts
• Design and coordinate promotional materials

Conference Materials

• Coordinate the production and printing of materials
• Prepare and assemble attendee packets

Conference Management (on location)

• Organize registration and provide on-site staffing
• Coordinate all audiovisual needs and equipment
• Secure additional technology, if needed
• Manage room setups
• Coordinate food services needs

Tours and Field Trip Management

• Plan pre/post tours and fieldtrips
• Arrange transportation
• Advice on local attractions

Speaker Details/Travel Reimbursements

• Collect speaker contact information
• Process speaker payment
• Facilitate travel needs

For assistance with your event, please contact the WKU Knicely Conference Center at:

654 Campbell Lane
Bowling Green, KY 42101
(270) 745-1908
conference.services@wku.edu
contact form