Frequently Asked Questions to Help You Plan Your Field Trip
What is the fee for educational student pricing?
$3.50 per student or with additional art component $5.00. Required adults/chaperones free. Extra adults/chaperones $5.00 each.
The required adult to student ratio is 1 to 10. For example, a field trip with 82 students would have 8 free adult admissions for 4 teachers and 4 chaperones to make up the 1 to 10 adult/chaperone requirement. "Extra" adults would pay $5.00 each.
How long is the average field trip?
1.5 to 2 hours long
What times and dates are field trips available?
For groups larger than 25, field trips reservations are available Thursdays and Fridays from 8AM - 12PM. Please make your reservations early! Certain times of the year fill quickly. For groups of 10 to 25 scheduling is more flexible. Call 270-745-6082 or 270-745-2594 to discuss available dates and times.
When should I contact the Museum to schedule a reservation?
Book your field trip early! Certain times of the year fill quickly. The reservation form can be completed here:Field Trip Reservation Formor by calling Christy Spurlock at 270-745-6082 or Lynne Ferguson at 270-745-2594.
What information should I have ready before scheduling a reservation?
Please see the Field Trip Reservation Form.
When is payment due?
Schools present check or cash upon arrival. Upon request schools may be invoiced after visit and mail the check to Kentucky Museum Education. Please have one designated payee per school. Payee should know total number of students and have correct amount, check or PO. One receipt will be written per school.
Please make check payable to: Kentucky Museum Education, 1906 College Heights Blvd. # 11092, Bowling Green, KY
When mailing a check, please address same as above with "Attention: Christy Spurlock."
Directions to the Museum
The Kentucky is located at 1444 Kentucky Street, Bowling Green, KY 42101 at the edge
of WKU's Campus. For specific directions and parking information, please print the
Bus Driver Information Sheet and the Chaperone Information Sheet.
Where do chaperones park?
Chaperones may park to the right of the Kentucky Museum in the small Kentucky Building Log or to the left in the Adams Street Lot. In Adams St. Lot, park only in Visitors spaces (marked with "V"). Chaperons should
arrive early to sign in parking log in the lobby of the Kentucky Museum. Chaperones
should carpool together if at all possible. Available parking spaces are often limited due to WKU programs. Please see Chaperone Information Sheet..
Where do buses park?
In the nine designated bus parking spots in the Adams Street lot. Please see Bus Driver Information.
When and where do we check in?
After the bus has pulled into the bus lane next to the museum, a museum staff member will be there to meet you. Plan to arrive 10 - 15 minutes early. Students must be unloaded, ready to go no later than the agreed upon time.
What happens if we are late?
Plan to arrive 10 minutes early. Student must be unloaded, ready to go outside the doors of the Kentucky Museum no later than agreed upon arrival time. Late arrival often results in missing portions or all of an exhibit/station/rotation. Students are rotated through exhibits/stations every 25 - 35 minutes. Unfortunately, due to time constraints and WKU student/staff scheduling, we cannot extend length of field trip due to late arrival.
Is there somewhere to eat lunch?
Yes. If you plan to bring sack lunches, please indicate so on the field trip reservation form and there will be a designated place for your group to eat picnic style inside the museum. Food and drink should be unloaded from bus upon arrival and taken where directed.
Some school groups choose to eat on campus with a variety of restaurants and food choices. Arrangements for lunch purchased on campus for your students can be made by contacting WKU Restaurant & Catering Group at 270-745-2416.
Photography, bathrooms, coats and cell phones?
Please bring cameras, and may also use cell phone cameras. There are plenty of wonderful photo opportunities.
Please have students go to the bathroom at school prior to departure. Unfortunately, we do not have large bathrooms that can easily accommodate large numbers of students. Doing a bathroom break for 100 students, can consume needed touring time.
The log house is unheated and can be very cold. Please advise students, teachers and chaperones to dress accordingly.
Please remind all adults to silence cell phones. Cell phone conversation are not allowed. It is disruptive to the tour guides. It is also embarrassing to the adult when we have to ask him/her to leave the area. With several hands-on activities with students, the active assistance and participation of all adults is needed.
What should I do to prepare for my field trip?
Fill out the online Field Trip Request Form. Within 48 business hours, you will receive an email confirmation and/or phone call to discuss.
Arrange for transportation and recruit the required number of chaperones, for adult to student ratio of 1 to 10. Example field trip of 82 students, there would be 4 teachers and 4 parent chaperones making up the 1 to 10 adult to student requirement, or 5 teachers and 3 parent chaperones, etc.
Have a printed map and directions for each bus driver, along with instructions for chaperons. The physical address of the Museum is 1444 Kentucky Street, Bowling Green, KY. Print out copies of Information for Teachers for each teacher on the trip.
Visit Kentucky Museum on Facebook and browse our photo albums to see a variety of field trips.