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Post-Arrival Information for your J1 Visitor
How to secure Housing for your Visitor
It is extremely important to reserve housing for your visitor as soon as possible! To secure housing, YOU must complete the Visiting Scholar Residences' Departmental Agreement form www.wku.edu/oip/VSR/vsr.html. Bedrooms are available on a first come, first serve basis only. Ms. Stephanie Hammons is the contact.
Priorities and Restrictions for use of the Visiting Scholars Residences
Visiting scholars who are here by themselves have priority over visiting scholars who are here with a spouse. Visiting scholars with dependent children must seek off campus housing due to scholar residences being not suitable for children.
How to get a WKU 800 #, Net ID and E-Mail account for your Visitor
After the prospective Scholar secures his/her J-1 visa, you can help obtain a WKU 800 #, Net ID and Email account for your visiting Scholar. For step-by-step instructions please click here. If you have technical questions or need help, please call the IT Department at extension 5-7000 (IT help desk).
Transportation from the Airport for your Visitor
You may arrange transportation or schedule a Shuttle service to pick up your visitor from the Nashville Airport (BNA) and bring him/her to Western Kentucky University’s Campus. If you would like to use the WKU airport shuttle service, please make sure to contact the company well in advance of your visitor’s arrival. For more information, please visit WKU’s Department of Transportation website to learn more about this service.
The shuttle company will need the following information: Airline name, flight number, contact phone number and date and time of arrival or departure. Make sure to tell the company that your visitor is a WKU scholar, staff or faculty member in order to get the discounted rate.
On Campus & Local Transportation
WKU does provide a free shopping shuttle for students that your visitor can use in order to get groceries and supplies. The schedule is available at the WKU Department of Transportation website.
How to get a WKU ID Card for your Visitor
When your visitor has arrived he/she need to go to the ID Center in DUC, Room 126. Your visitor MUST have a photo ID (such as a passport), their letter of offer/invitation, WKU 800 # AND pay $10.00. He/she will have their picture taken and then they will get his/her ID card. The whole process only takes a few minutes, except in special cases such as large group enrollments. For questions or comments about the ID Card, contact Sherry.Blanton@WKU.edu or call (270) 745-2417.