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Graduate Assistant's Payroll Fact Sheet

Graduate Assistant's Payroll Fact Sheet

This fact sheet will try to answer some of the questions most frequently asked by graduate assistants.

• When do I get paid?

  Graduate Assistants (GA's) are paid monthly in four equal installments per semester. For the Fall 2009 semester, GA's will receive checks on September 30th, October 30th, November 30th, and December 18th. Pay dates for the Spring 2010 semester will by January 29th, February 26th, March 31st, and April 30th.

• How do I get my check?

  Checks are delivered to your home department the morning of each payday. You will need to contact the Administrative Assistant for your department to find out when and where you can pick up your check.

• Can I use direct deposit?

  Yes. Graduate Assistants can get their pay direct deposited by completing a Direct Deposit Authorization and bringing it, along with a voided check, to the Payroll Department in Wetherby Administration Building, Ground Floor, Office G10. If you have had direct deposit previously and have changed your account over the summer, please contact our office immediately to set up your new direct deposit.

• What deductions are taken from my pay?

  Your check will be for the gross amount you earned less any applicable taxes and deductions. For most of you this will include federal tax, state tax, and local taxes. There may be more than one local tax depending on where you live or work as a GA. Most of you will not have Social Security or Medicare taxes taken from your check. Since you are full time students, tax law exempts these earnings from FICA taxes.

• Have I filled out all the necessary forms?

  In order to be paid, you must file the following 4 forms with Human Resources and Payroll.

  • W-4: Federal tax form that dictates how much federal tax is withheld.
  • K-4: Kentucky withholding tax form that dictates how much state tax is withheld.
  • I-9: Employment Eligibility Verification
  • Warren County Tax Verification: This form requires your living address to determine whether Warren County taxes need to be withheld.

  Payroll tax forms

• Who do I call if I have any payroll questions?

  Anyone in the Payroll Department will be happy to assist you. You can reach us at extension 5-5365