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Western Kentucky University

WKU Glasgow Event Request

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  WKU Glasgow
500 Hilltopper Way
Glasgow, KY 42141-7966
Phone:270-659-6900 Email:glasgow@wku.edu
Fax: 270-659-6991
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Event Request

Welcome to WKU Glasgow –the home of the Hilltoppers and land of Big Red! Whether you are a first time visitor or a long time faculty or staff member, we are delighted that you would like to hold your event on our beautiful campus. We want you to know that we will do everything we can to make sure you and your guests have a wonderful experience on the hill.

In order for Big Red to put his best foot forward on your behalf and adequately consider your request, here are a few suggestions to aid you with your submission.

Review the calendar of events to consider open dates as well as other competing events at WKU EventsIdentify a primary date and time as well as an alternate date and timeIf applicable, include any images, graphics or data you wish to be used for in-house marketingDetailed equipment, furniture and room arrangement needs will strengthen the request and our serviceComplete all sections of the WKU Glasgow Event Request Form & Use Agreement. Download the form as a Word document, complete and save it to your computer, then email the completed form and signed Use Agreement form to larry.howell@wku.edu.

It is important to note that events on the WKU Glasgow campus are not scheduled until requests are received, reviewed and approved by a WKU Glasgow administrator. Once you receive confirmation of approval, the event is scheduled in the calendar.

Note: Because we use a coordinated approach among several departments within the university, a minimum of five (5) business days is required for review and approval.

We look forward to receiving your request and learning more about your planned event. So, don't hesitate, send in your request today!

WKU Glasgow is a member of the Glasgow-Barren County Chamber of Commerce President's Club. In addition, many of the WKU Glasgow faculty and staff participate in numerous civic and community organizations and serve on a variety of community committees, boards and councils in support of its ten-county service area.

Rental Fees for Non-Profit Groups

Non-Profit Groups include campus organizations, civic groups, government entities and other not-for-profit community organizations. For these groups the use of campus classrooms and the community room is normally provided without cost or a minimal fee to cover expenses encountered by using the facility, such as additional staffing and cleaning. Such decisions are made at the time the application is submitted.

Rental Fees for For-Profit Groups

For-profit groups include companies, businesses, corporations, private and public individuals and other for-profit entities as determined by campus administration. The standard pricing for the community room and each classroom is $45 per hour with a three hour minimum. This pricing includes tables and chairs. Other equipment and audio visual accessories may be provided at no additional charge.

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 Last Modified 9/9/14