Proposal Approval Process
The approval process follows these steps, which are explained in more detail at an initial meeting with the DELO staff:
- Faculty members interested in directing a Faculty Led Study Abroad program should click here. A member of the DELO staff will follow up with more complete information regarding proposing and directing a program.
- The faculty member should complete the program proposal and is encouraged to consult with the college liaison to the IEC while developing the proposal. Program leaders are encouraged to consult with the college IEC liaison at any point in the process.
- The Department Head reviews and endorses the proposal (for each course in a program).
- The Dean reviews and endorses the proposal (for each course in a program).
- The program proposal is presented to the IEC for review. The IEC makes a recommendation to the CIO.
- The CIO reviews and approves.
- Once approved, DELO will manage the program with the faculty member.
The FLSA proposal process should begin at least 18 months prior to planned departure. Following a systematic approach will help alleviate a great deal of stress for the faculty and help assure the successful program.
Recognizing this new process will take several academic terms to fully implement, a shortened approval schedule would be needed to accommodate programs for the Winter and Summer of 2013 and the Winter of 2014.
The Program leaders will work with both SAGL and DELO in FLSA execution. This would include training, destination assessment, proposal development, risk management, health/safety, student recruitment, pre-departure preparation, promotion/marketing, assessment, financial and administrative oversight, developing/managing the budget and fulfilling travel logistics.
A minimum of two Program leaders are required for each FLSA enrolling up through 24 participants (credit and noncredit) within the program. For rosters beyond 24, another PL must be added to maintain a participant-to-PL ratio of not more than 12:1. Students enrolled in multiple courses will be counted once. If the Program leaders desire staffing beyond the recommended level, remuneration (if any) for additional personnel must be covered in the FLSA budget.
The Next Steps:
Step 1 — Program Leaders meet with DELO's Study Away staff for planning session.
Step 2— Complete the program proposal and travel forms.
Program Leaders to develop an FLSA proposal with syllabus, draft itinerary, and learning goals.
- FLSA Proposal Form: PDF or Word version
- WKU Travel Authorization - Log in and complete the online form. It should be routed to Dept head. Study Away will provide the figures to use for the form.
Step 3 – After approval, work with the DELO staff on bringing it all to life.
