Western Kentucky University

Student Financial Assistance

2014 - 2015 Verification  

Every year the U. S. Department of Education selects a percentage of financial aid applicants for a review of their financial aid information. This review is known as verification. If your application is selected for verification, you will need to submit certain information depending on your verification group.

Below is a list of forms required for each verification group. Your verification group is listed in the Missing Information Letter (MIL) you received from WKU. MIL's are emailed to the student's WKU Topper Mail or to the student email account listed on the FAFSA if a Topper Mail has not yet been assigned.

All forms are available by signing in to Zip Access at http://www.kheaa.com and choosing "KHEAA Verify."

*** IMPORTANT: Submit forms to KHEAA Verify, NOT to WKU ***

 

Verification
Group 1

Verification
Group 3

Verification
Group 4

Verification
Group 5

Verification
Group 6

Student Worksheet 

Student Worksheet
(Child Support Paid)

Student Worksheet 
(Child Support Paid 
& SNAP Benefits)

Student Worksheet 

Student Worksheet

IRS Data Retrieval
OR

IRS Tax Return Transcript

 

High School Completion
Status 

IRS Data Retrieval
OR

IRS Tax Return Transcript

IRS Data Retrieval
OR

IRS Tax Return Transcript

 

                                                       

Identity & Statement of
Educational Purpose
 

High School Completion
Status 

W-2 Form(s) 
                                    

Identity & Statement of
Educational Purpose

 

 

 

Where do I submit verification documents?

Submit all verification documents to  KHEAA Verify, not to WKU.  The student worksheet should be completed and signed electronically at www.kheaa.com. Other documentation can be faxed, mailed, or submitted through KHEAA's document upload feature.

 KHEAA Verify, P.O. Box 4902, Frankfort, KY 40602. Phone: 855-272-8771. Fax: 502-696-7230. Email: verification@kheaa.com.

 

How do I get started?

1. Go to http://www.kheaa.com.

2. "Sign in" with the student's ID and password or "Register" if you are a first-time user. 

3. After signing in, click on "KHEAA Verify."

4. Complete the required verification forms, per the Missing Information email you received from WKU and the chart above.

5. Parents of dependent students in Group 1, Group 5, and Group 6 must also "Register" an account at www.kheaa.com and e-sign the
     Student Worksheet.

6.  Monitor your KHEAA account weekly until your status reads "Verification Complete" and indicates whether any FAFSA corrections
     had to be made during verification. If KHEAA has to make corrections, your Top Net will indicate a status of "Reprocessing."

7. After KHEAA verifies your FAFSA, allow up to two weeks for WKU to offer your financial aid award via Topper Mail.

 

Why do I have to complete the verification process?

Every year the CPS (Central Processing Center) randomly selects students for a process called verification. When a student is chosen for verification, the educational institution is required to verify the accuracy of the data reported on the student's FAFSA (Free Application for Federal Student Aid). Students selected for verification must submit required documentation to the institution, and that information is compared to the data on the FAFSA. If a discrepancy is found, the institution makes the necessary corrections to the student's FAFSA and sends those updates to the CPS. Once the corrections have been processed, the CPS will issue the student a new SAR (Student Aid Report) which reflects any changes made to the FAFSA as well as any change in the EFC (Estimated Family Contribution number).

 

red arrow

All verification documents must be received by August 1 of the award year to guarantee a student will be awarded by the fall semester "fees due date," and by January 1 of the award year to guarantee that a student will be awarded by the spring semester "fees due date." WKU does not award federal (Title IV) aid until the verification process is complete. 

 red arrow

Occasionally a student is selected for verification after being awarded Title IV aid. The student will be subject to all the rules and requirements of verification as those applicants who were selected before being awarded. If the student's federal Title IV aid eligibility changes as a result of corrections made through the verification process, any required return of Title IV funds will be returned to the appropriate accounts through the Office of Billings and Receivables, and the student will owe WKU for any remaining balance that may occur due to funds being returned. CPS will issue the student an updated SAR, reflecting any corrections made to their FAFSA, and SFA will notify the student through WKU email of any changes to their Title IV aid. All Title IV aid changes will also be reflected on their Top Net "Account Summary" (billing account information).

 

*** Verification Frequently Asked Questions ***

 

 Last Modified 3/10/14