Division of Finance and Administration - Insurance

Campus Emergency Telephone Numbers

Information Handbook

Equipment Insurance Information

 

 

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Use of Vehicles Insured by the University 

In order to drive a vehicle insured by the University (owned, leased, or rented) you must be familiar with the following policy and be on the approved driver’s list.

Use of Vehicles and Approved Drivers Policy - see Policies

Drivers Release and Applicant Information Form - see Insurance Forms 

 

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Rental Vehicle Information

Rental Vehicle, Proof of Insurance

Western purchases insurance to cover rental vehicles. The attached form should be used whenever renting a vehicle. The rental form should contain Western Kentucky University somewhere in the name area of the form.

This insurance provides coverage in the USA and Canada. If a vehicle is rented in a foreign country, you should purchase insurance from the rental company.

The rental agency (in most cases) requires the vehicle to be rented in an individual's name, but you can have WKU on the second line. You should be able to print the attached form. If you have any trouble printing the form, please call 745.5859.

 

Steps to Follow When Renting a Vehicle

1. Before leaving campus make copies of the Proof of Insurance Form and the On-Site Accident Form. These should be maintained in the vehicle for use in case of an accident.
2. Western Kentucky University should be included in the name and address section of the rental agreement.
3. Before taking possession of the vehicle or signing any rental forms that state you are taking the vehicle without damage, completely inspect the vehicle (inside and out) noting any damages.
4. Have the rental company's agent agree (on the rental forms) that damages did exist at the time you took control of the vehicle.
5. Upon returning the vehicle, again inspect the vehicle noting any damages.
6. Have the rental company's agent note that either no damages existed or that all damages present were there when you originally took possession of the vehicle.
7. If there were damages sustained while the vehicle was in your possession, you will need to complete an Accident Report Form. (see Insurance Forms)

NOTE: Anyone planning to rent a 15 passenger van will need to complete the Van Orientation Program given by Parking & Transportation Facilities Management, please call 745-2375.

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