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Western Kentucky University

Division of Finance and Administration - Forms



Accounting and Financial Reporting 


Index and Account Number or Change in Account Number

Change in Responsible Person or Banner Access Change Form

Inter-Account Form

Invoice (Departmental Request and Invoice Form)

Multi-Departmental Reclass Form

Plant Project Form

Wire Transfer Request

Accounts Payable


Determination of Contractor Status

Estimated Group Travel Expense & Advance Payment

Group Travel Roster

Group Travel Voucher - see Travel Forms

Moving Expense Reimbursement 

Multiple Payment Authorization

Multiple Payment Authorization Extension Sheet

Quick Guide to Payment Authorization

Detailed Payment Authorization Instructions

Payment Authorization Form

W-9 Form - Request for Taxpayer Number and Certification - see Purchasing Forms



Electronic Budget Transfer Tutorial

Electronic Budget Transfer Manual



Transmittal of Receipts

Refund Voucher

Grants and Contracts Accounting


Account Number or Changes in Account Number

External Grant PI Change Form

Faculty and Professional Staff Effort Certification

Food Request Form -  see Purchasing Card Forms

e-Signature Form 16 - see Payroll Forms

Inter-Account Form

Multi-Departmental Reclass Form

RF Expense/Refund Voucher



Board of Claims Form

Drivers Release and Applicant Information Form

Release and Waiver of Liability Form-Multiple Event

Report of Property Loss Form

Rental Vehicle, Proof of Insurance 

Release and Waiver of Liability Form - Single Event

Vehicle Accident Report  

Inventory Control


Inventory Disposal Lost or Stolen Certification               

Request Form for Moving Equipment

Request for Surplus Property Pickup



Change of Address Form

e-Signature Form 16 (Click Here for Instructions)

Form 30 (Direct Deposit Authorization)

Form K-4 (KY)

Form W-4



Determination of Contractor Status


Performance Contract

Personal Service Contract

Personal Service Contract Under $10,000

Personal Service Contract Amendment

Proof of Necessity

Single Sources Justification

Standard Invoice

W-9 Form - Request for Taxpayer Number and Certification

Purchasing Card


Account Maintenance Form 

Application Form

Purchasing Card Log 

Purchasing Card Missing Receipt Form

Purchasing Card Personal Use Reimbursement Form 

Purchasing Card Purchase Form

Record Keeper Agreement Form

Study Abroad Purchasing Card Application

User Agreement Form

 Food Request Form

Shipping & Receiving


 Request for Pick-Up Form



Affidavit - Lost Receipts

Estimated Group Travel Expense and Advance Payments

Group Travel Per Diem Form

Group Travel Roster


Individual Travel Voucher


Group Travel Vouchers

These forms may be filled out on-line but must be printed to be submitted with original receipts and signatures.


Group Travel Voucher (Use for Travel beginning July 1, 2015 or after)

Group Travel Voucher (Use for Travel beginning January 1, 2015 or after)

Group Travel Voucher (Use for Travel from July 1, 2014 - December 31, 2014)

Group Travel Voucher (Use for Travel from April 1, 2014 - June 30, 2014)







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Note: documents in Quicktime Movie format [MOV] require Apple Quicktime,
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 Last Modified 6/30/15