Skip to main content
Western Kentucky University

EPS Packages & Services

Basic Package

Registration Management
  • Host and create online registration
  • Process participant registrations online or by fax, mail, or phone
  • Act as primary contact for registration questions
  • Provide secure payment services including credit card, PO's, and checks
  • Accept, record, and confirm registrations
  • Provide customized receipts
  • Facilitate the collection of all payments
  • Design and coordinate e-mail blasts
  • Receive and store conference materials
Event Coordination
  • Provide attendee reports
  • Design and print name badges
  • Negotiate contract rates for event logistical needs
  • Coordinate technology needs between client and provider
Financial Services and Accounting
  • Create and monitor program budget
  • Provide conference budget updates and post-conference statements

 

Expanded Package

This package includes all basic package services as well as the following:

  • Conduct/assist with conference site selection
  • Assist with overnight accommodations
  • Host WKU site visit and orientation to campus/community
  • Approve, process, and pay all incoming invoices
  • Provide itemized financial accounting of income/expenses
  • Design and display event sponsor signs (2)
  • Design, order, and accept delivery of promotional items
  • Coordinate the production and printing of materials
  • Distribute post-conference surveys

 

Continuing Education Units (CEUs)

WKU can provide general continuing education units for your workshops, seminars, or conferences.

 

Á la Carte Services

Marketing
  • Design and print signage
  • Design and distribute direct mailings, press releases, and PR materials
Event Materials
  • Prepare and assemble attendee packets
Event Management (on location)
  • Organize registration and provide on-site staffing
  • Secure additional technology, if needed
  • Manage room setups
  • Coordinate food services needs
  • Assist with travel arrangements
Tours and Field Trip Management
  • Plan pre/post tours and field trips
  • Arrange transportation
  • Advice on local attractions
Speaker Details/Travel Reimbursements
  • Collect speaker contact information
  • Process speaker payment
  • Facilitate travel needs
  • Distribute post-conference surveys

 

For assistance with your event, please contact the WKU Knicely Conference Center at:

2355 Nashville Rd.
Bowling Green, KY 42101
(270) 745-1908
conference.services@wku.edu

Note: documents in Portable Document Format (PDF) require Adobe Acrobat Reader 5.0 or higher to view,
download Adobe Acrobat Reader.

Note: documents in Excel format (XLS) require Microsoft Viewer,
download excel.

Note: documents in Word format (DOC) require Microsoft Viewer,
download word.

Note: documents in Powerpoint format (PPT) require Microsoft Viewer,
download powerpoint.

Note: documents in Quicktime Movie format [MOV] require Apple Quicktime,
download quicktime.

 
 Last Modified 9/25/14