Registration and Student Records

Potter Hall, 2nd Floor
Office 238, Phone (270) 745-3351, Fax: (270) 745-4830
www.wku.edu/Dept/Support/AcadAffairs/Registrar

Freida K. Eggleton, Registrar

The Office of the Registrar provides a variety of academic services to the University community, including students, faculty, staff and alumni.

Registration
Registration services are available through TopNet, WKU’s student information system available through the web. All continuing students use this system for initial registration each term and to perform drop/add activities. TopNet, which is accessed using a personal identification number, can also be used to access the student’s class schedule and to obtain grades at the end of each term.

Details regarding registration policies and procedures are published in the Registration Guide each term. This information can also be accessed at the following web address: www.wku.edu/Dept/Support/AcadAffairs/Registrar/regguide.htm.

Transcripts
The Office of the Registrar is the permanent repository for the official academic record of each student. Official transcripts of the academic record are made available to students in accordance with the Family Educational Rights and Privacy Act. Transcripts are released only upon written request from the student.

Degree Certification and Commencement
The Office of the Registrar is responsible for determining that all degree requirements have been met. Two commencement ceremonies are held annually. A May ceremony recognizes those students who complete all degree requirements at the end of the spring semester or who demonstrate that all requirements can be fulfilled during the summer term. A ceremony is held in December for those students who complete all degree requirements at the end of the fall semester.

Enrollment Verification
The Office of the Registrar provides enrollment verification services to students and external agencies.

Name and Address Changes
Biographical/demographical information about each student is collected and updated through this office. It is the responsibility of each student to keep the Office of the Registrar informed of the correct local, permanent and billing address; changes may also be made on-line through TopNet. A name change will be processed only upon presentation of a social security card that verifies the correct name, and changes must be submitted in writing to this office.