All registration fees, housing fees, course or laboratory fees, meal charges, student health service charges, and other assessments, fees and charges are due and payable in accordance with the statements rendered by the appropriate university office.
Registration, meal plan, housing fees and other student charges must be paid on the date a student registers or on other dates as specified by the Office of Billings and Receivables. Students who do not make payment of required fees are not registered students. Payment of fees will not be deferred.
The University expects the students to be financially responsible and not be delinquent in financial obligations to the University or to any department or division of the University. A student who fails to meet a financial obligation within 10 days after the date of notice from the appropriate university official will be subject to regulations promulgated by the University. If the student does not settle the obligation by the date designated on the notice, the appropriate business office shall notify the Registrar. After the Registrar has been notified that a student is delinquent, the Registrar shall not allow the student to register or to obtain an official transcript until the Registrar has been notified that the obligation has been settled.
The University expects all students to register for classes and pay tuition prior to the first day of class. Class schedules may be canceled for students who fail to pay or make arrangements to pay by the due date on the statement rendered by the University. A late payment fee of $100 may be assessed for failure to pay by the designated due dates.
It is the responsibility of the student to keep the Billings and Receivables Office informed of the correct billing address. The University will use the billing address submitted by the student. If the student does not submit a separate billing address, the University will send bills to the student's mailing/permanent address. Failure to receive a bill does not relieve the student of the obligation to pay tuition and fees by the due date.
In the event that any tuition, fees and/or other expenses
are not paid when due, and the University undertakes collection
of any unpaid portion, the student shall also be assessed and be
responsible for any collection costs incurred by the University. Delinquent accounts receivable are placed with a collection agency and collection costs will be added, increasing the amount owed. Accounts will also be reported to the National Credit Bureaus.
Important Note for Billing and Payment Procedures:
Students are expected to pay their fees in full according to the Fee Payment Schedule and Payment Procedures listed in the schedule bulletin. Failure to pay fees by the appropriate due date will result in cancellation of classes.
Approved scholarships, including non-resident graduate scholarships and alumni grants, will be applied to students' accounts prior to the billing statement. Approved financial aid (Pell, CAP, SEOG, Perkins, Stafford, PLUS) will be reflected on the billing statement. All students, including financial aid recipients, are required to submit any balance due payments by the deadline based upon their registration dates. Refer to the chart below to determine applicable tuition due dates based upon registration dates.
| Fall 2008 Fee Payment Schedule |
| Registration Dates | Bill Date | Postmark Date (If not received by due date) |
Due Date | Amount Due | Penalty |
| Through July 27 |
July 28 |
August 13 | August 19 4:00 p.m. |
Tuition, housing and fees are due in full for all students, including financial aid recipients | $100 Late Payment Penalty |
| July 28 - August 3 |
August 4 | August 13 | August 19 4:00 p.m. |
Tuition, housing and fees are due in full for all students, including financial aid recipients | $100 Late Payment Penalty |
| August 4-17 |
August 18 | August 27 | Sept 2 |
Tuition, housing and fees are due in full for all students, including financial aid recipients | $100 Late Payment Penalty |
| August 18 - Sept 7 ($50 Late Registration Fee Begins August 25) |
September 8 |
September 17 |
Sept 23 4:00 p.m. |
Full payment; Balance for students who have not paid fees in full (including late payment fees) | Cancellation of Classes |
| Summer 2008 Fee Payment Schedule |
| Registration Dates | Bill Date | Postmark Date (If not received by due date) |
Due Date | Amount Due | Penalty |
| Through April 13 (Students whose schedule includes a May session course -Note 1) | Apr 14 | April 29 |
May 5 |
Tuition and fees are due in full for all students enrolled in May session classes. | Cancellation of May Session course |
| Through May 11 |
May 12 |
May 21 |
May 27 |
Tuition and fees are due in full for all students. | $100 Late Payment Penalty |
| May 12-June 1 (Note 2) | June 2 | June 12 | June 18 | Full payment; Balance for students who have not paid fees in full (including late payment fees) | CANCELLATION OF CLASSES |
June 2 - June 29 (Note 3)
|
June 30 |
July 16 | July 22 | Full payment; Balance for students who have not paid fees in full (including late payment fees) | CANCELLATION OF CLASSES |
| NOTE: Failure to receive a bill does not relieve the
student of the obligation to pay tuition and fees by the due
date. For questions, please call the Billings and Receivables
Office at (270) 745-6381.
If you register and decide not to attend, you MUST withdraw from all classes prior to the first day of classes on TopNet or by notifying the Registrar's Office in writing to ensure that you will not owe tuition and late payment fees and receive "F" grades. You are responsible for your own enrollment status. Note 1: Students registering after April 13 for a May
session course must send payment to Billings Office by May 5 regardless
of receipt of bill. Note 3: Students registering after June 29 for a C session course must send payment to the Billings Office by July 22 regardless of receipt of bill. |
| Spring 2008 Fee Payment Schedule |
| Registration Dates | Bill Date | Postmark Date (If not received by due date) |
Due Date | Amount Due | Penalty |
| Through Dec. 2 |
December 3 | Jan. 8 |
January 15 4:00 p.m. |
Tuition, housing and fees are due in full for all students, including financial aid recipients | $100 Late Payment Penalty |
| Dec. 3 - Jan. 13 |
January 14 |
Jan. 23 |
January 29 4:00 p.m. |
Tuition, housing and fees are due in full for all students, including financial aid recipients | $100 Late Payment Penalty |
| Jan. 14-Feb. 3 ($50 Late Registration Fee Begins January 22) |
February 4 |
Feb. 19 | February 25 4:00 p.m. |
Full payment; Balance for students who have not paid fees in full (including late payment fees) | Cancellation of Classes |
| NOTE: Failure to receive a bill does not relieve the
student of the obligation to pay tuition and fees by the due
date. For questions, please call the Billings and Receivables
Office at (270) 745-6381.
If you register and decide not to attend, you MUST withdraw from all classes prior to the first day of classes on TopNet or by notifying the Registrar's Office in writing to ensure that you will not owe tuition and late payment fees and receive "F" grades. You are responsible for your own enrollment status. |
| Winter Term 2008 Fee Payment Schedule |
| Registration Dates | Bill Date | Postmark Date (If not received by due date) |
Due Date | Amount Due | Penalty |
Through Dec. 4 |
December 5 |
December 26 |
Jan. 3 |
Tuition and fees are due in full for all students enrolled in Winter Term. |
Cancellation of Classes. |
Dec. 5 - Jan. 2 |
An e-bill wil be sent to students who register during this period |
N/A |
Jan. 3 |
Tuition and fees are due in full for all students enrolled in Winter Term. |
Cancellation of Classes. |
| NOTE: Failure to receive a bill does not relieve the
student of the obligation to pay tuition and fees by the due
date. For questions, please call the Billings and Receivables
Office at (270) 745-6381.
If you register and decide not to attend, you MUST withdraw from all classes prior to the first day of classes on TopNet or by notifying the Registrar's Office in writing to ensure that you will not owe tuition and late payment fees and receive "F" grades. You are responsible for your own enrollment status. |
| Fall 2007 Fee Payment Schedule |
| Registration Dates | Bill Date | Postmark Date (If not received by due date) |
Due Date | Amount Due | Penalty |
| Through July 31 |
August 1 |
August 14 | August 20 4:00 p.m. |
Tuition, housing and fees are due in full for all students, including financial aid recipients | $100 Late Payment Penalty |
| August 1 - 5 |
August 6 |
August 14 |
August 20 4:00 p.m. |
Tuition, housing and fees are due in full for all students, including financial aid recipients | $100 Late Payment Penalty |
| August 6-19 |
August 20 |
August 29 |
Sept 4 |
Tuition, housing and fees are due in full for all students, including financial aid recipients | $100 Late Payment Penalty |
| LATE REGISTRATION ($50 Fee Begins August 27) |
September 10 |
September 19 |
Sept 25 4:00 p.m. |
Full payment; Balance for students who have not paid fees in full (including late payment fees) | Cancellation of Classes |
| NOTE: Failure to receive a bill does not relieve the
student of the obligation to pay tuition and fees by the due
date. For questions, please call the Billings and Receivables
Office at (270) 745-6381.
If you register and decide not to attend, you MUST withdraw from all classes prior to the first day of classes on TopNet or by notifying the Registrar's Office in writing to ensure that you will not owe tuition and late payment fees and receive "F" grades. You are responsible for your own enrollment status. |
| Summer 2007 Fee Payment Schedule |
| Registration Dates | Bill Date | Postmark Date (If not received by due date) |
Due Date | Amount Due | Penalty |
| Through April 15 (Students whose schedule includes a May session course -Note 1) | Apr 16 | May 1 |
May 7 |
Tuition and fees are due in full for all students enrolled in May session classes. | Cancellation of May Session course |
| Through May 13 |
May 14 |
May 23 |
May 29 |
Tuition and fees are due in full for all students. | $100 Late Payment Penalty |
| May 14-June 3 (Note 2) | June 4 |
June 14 |
June 20 |
Full payment; Balance for students who have not paid fees in full (including late payment fees) | CANCELLATION OF CLASSES |
June 4 - July 1 (Note 3)
|
July 2 |
July 18 | July 24 |
Full payment; Balance for students who have not paid fees in full (including late payment fees) | CANCELLATION OF CLASSES |
| NOTE: Failure to receive a bill does not relieve the
student of the obligation to pay tuition and fees by the due
date. For questions, please call the Billings and Receivables
Office at (270) 745-6381.
If you register and decide not to attend, you MUST withdraw from all classes prior to the first day of classes on TopNet or by notifying the Registrar's Office in writing to ensure that you will not owe tuition and late payment fees and receive "F" grades. You are responsible for your own enrollment status. Note 1: Students registering after April 15 for a May
session course must send payment to Billings Office by May 7 regardless
of receipt of bill. Note 3: Students registering after July 1 for a C session course must send payment to the Billings Office by July 24 regardless of receipt of bill. |
| Spring 2007 Fee Payment Schedule |
| Registration Dates | Bill Date | Postmark Date (If not received by due date) |
Due Date | Amount Due | Penalty |
| Through Dec. 3 |
December 4 | Jan. 16 |
January 22 4:00 p.m. |
Tuition, housing and fees are due in full for all students, including financial aid recipients | $100 Late Payment Penalty |
| Dec. 4 - Jan. 7 |
January 8 |
Jan.16 |
January 22 4:00 p.m. |
Tuition, housing and fees are due in full for all students, including financial aid recipients | $100 Late Payment Penalty |
| January 8 - 21 |
January 22 |
Jan. 31 |
February 6 4:00 p.m. |
Tuition, housing and fees are due in full for all students, including financial aid recipients | $100 Late Payment Penalty |
| LATE REGISTRATION ($50 Fee Begins January 22) |
February 12 |
Feb. 27 | March 5 4:00 p.m. |
Full payment; Balance for students who have not paid fees in full (including late payment fees) | Cancellation of Classes |
| NOTE: Failure to receive a bill does not relieve the
student of the obligation to pay tuition and fees by the due
date. For questions, please call the Billings and Receivables
Office at (270) 745-6381.
If you register and decide not to attend, you MUST withdraw from all classes prior to the first day of classes on TopNet or by notifying the Registrar's Office in writing to ensure that you will not owe tuition and late payment fees and receive "F" grades. You are responsible for your own enrollment status. |
| Winter Term 2007 Fee Payment Schedule |
| Registration Dates | Bill Date | Postmark Date (If not received by due date) |
Due Date | Amount Due | Penalty |
Through Dec. 5 |
December 6 |
December 27 |
Jan. 3 |
Tuition and fees are due in full for all students enrolled in Winter Term. |
Cancellaion of Classes. |
Dec. 6 - Jan. 2 |
An e-bill wil be sent to students who register during this period |
N/A |
Jan. 3 |
Tuition and fees are due in full for all students enrolled in Winter Term. |
Cancellaion of Classes. |
| NOTE: Failure to receive a bill does not relieve the
student of the obligation to pay tuition and fees by the due
date. For questions, please call the Billings and Receivables
Office at (270) 745-6381.
If you register and decide not to attend, you MUST withdraw from all classes prior to the first day of classes on TopNet or by notifying the Registrar's Office in writing to ensure that you will not owe tuition and late payment fees and receive "F" grades. You are responsible for your own enrollment status. |
| Fall 2006 Fee Payment Schedule |
| Registration Dates | Bill Date | Postmark Date (If not received by due date) |
Due Date | Amount Due | Penalty |
| Through July 31 |
August 1 |
August 22 |
August 28 4:00 p.m. |
Tuition, housing and fees are due in full for all students, including financial aid recipients | $100 Late Payment Penalty |
| August 1 - 13 |
August 14 |
August 22 |
August 28 4:00 p.m. |
Tuition, housing and fees are due in full for all students, including financial aid recipients | $100 Late Payment Penalty |
| August 14 - 27 |
August 28 |
September 5 |
September 12 4:00 p.m. |
Tuition, housing and fees are due in full for all students, including financial aid recipients | $100 Late Payment Penalty |
| LATE REGISTRATION ($50 Fee Begins August 28) |
September 18 |
September 27 |
October 4 4:00 p.m. |
Full payment; Balance for students who have not paid fees in full (including late payment fees) | Cancellation of Classes |
| NOTE: Failure to receive a bill does not relieve the
student of the obligation to pay tuition and fees by the due
date. For questions, please call the Billings and Receivables
Office at (270) 745-6381.
If you register and decide not to attend, you MUST withdraw from all classes prior to the first day of classes on TopNet or by notifying the Registrar's Office in writing to ensure that you will not owe tuition and late payment fees and receive "F" grades. You are responsible for your own enrollment status. |
| Summer 2006 Fee Payment Schedule |
| Registration Dates | Bill Date | Postmark Date (If not received by due date) |
Due Date | Amount Due | Penalty |
| Through April 16 (Students whose schedule includes a May session course -Note 1) | Apr 17 | May 2 |
May 8 |
Tuition and fees are due in full for all students enrolled in May session classes. | Cancellation of May Session course |
| Through May 14 |
May 15 |
May 24 |
May 30 |
Tuition and fees are due in full for all students. | $100 Late Payment Penalty |
| May15-June 4 (Note 2) | June 5 |
June 15 |
June 21 |
Full payment; Balance for students who have not paid fees in full (including late payment fees) | CANCELLATION OF CLASSES |
June 5 - July 4 (Note 3)
|
July 5 |
July 19 | July 25 |
Full payment; Balance for students who have not paid fees in full (including late payment fees) | CANCELLATION OF CLASSES |
| NOTE: Failure to receive a bill does not relieve the
student of the obligation to pay tuition and fees by the due
date. For questions, please call the Billings and Receivables
Office at (270) 745-6381.
If you register and decide not to attend, you MUST withdraw from all classes prior to the first day of classes on TopNet or by notifying the Registrar's Office in writing to ensure that you will not owe tuition and late payment fees and receive "F" grades. You are responsible for your own enrollment status. Note 1: Students registering after April 16 for a May
session course must send payment to Billings Office by May 8 regardless
of receipt of bill. Note 3: Students registering after July 4 for a C session course must send payment to the Billings Office by July 25 regardless of receipt of bill. |
| Spring 2006 Fee Payment Schedule |
| Registration Dates | Bill Date | Postmark Date (If not received by due date) |
Due Date | Amount Due | Penalty |
| Through Dec. 4 |
December 5 | Jan. 17 |
January 23 4:00 p.m. |
Tuition, housing and fees are due in full for all students, including financial aid recipients | $100 Late Payment Penalty |
| Dec. 5 - Jan. 8 |
January 9 |
Jan.17 |
January 23 4:00 p.m. |
Tuition, housing and fees are due in full for all students, including financial aid recipients | $100 Late Payment Penalty |
| January 9 - 22 |
January 23 |
Feb. 1 |
February 7 4:00 p.m. |
Tuition, housing and fees are due in full for all students, including financial aid recipients | $100 Late Payment Penalty |
| LATE REGISTRATION ($50 Fee Begins January 23) |
February 13 |
Feb. 28 | March 6 4:00 p.m. |
Full payment; Balance for students who have not paid fees in full (including late payment fees) | Cancellation of Classes |
| NOTE: Failure to receive a bill does not relieve the
student of the obligation to pay tuition and fees by the due
date. For questions, please call the Billings and Receivables
Office at (270) 745-6381.
If you register and decide not to attend, you MUST withdraw from all classes prior to the first day of classes on TopNet or by notifying the Registrar's Office in writing to ensure that you will not owe tuition and late payment fees and receive "F" grades. You are responsible for your own enrollment status. |
| Winter Term 2006 Fee Payment Schedule |
| Registration Dates | Bill Date | Postmark Date (If not received by due date) |
Due Date | Amount Due | Penalty |
Through Dec. 11 |
December 12 |
December 27 |
Jan. 3 |
Tuition and fees are due in full for all students enrolled in Winter Term. |
Cancellaion of Classes. |
Dec. 12 - Jan. 2 |
An e-bill wil be sent to students who register during this period |
N/A |
Jan. 3 |
Tuition and fees are due in full for all students enrolled in Winter Term. |
Cancellaion of Classes. |
| NOTE: Failure to receive a bill does not relieve the
student of the obligation to pay tuition and fees by the due
date. For questions, please call the Billings and Receivables
Office at (270) 745-6381.
If you register and decide not to attend, you MUST withdraw from all classes prior to the first day of classes on TopNet or by notifying the Registrar's Office in writing to ensure that you will not owe tuition and late payment fees and receive "F" grades. You are responsible for your own enrollment status. |
| Fall 2005 Fee Payment Schedule |
| Registration Dates | Bill Date | Postmark Date (If not received by due date) |
Due Date | Amount Due | Penalty |
| Through July 24 | Jul 25 | August 22 | Aug 29 4:00 p.m. |
Tuition, housing and fees are due in full for all students, including financial aid recipients | $100 Late Payment Penalty |
| July 25- August 7 | Aug 8 | August 22 | Aug 29 4:00 p.m. |
Tuition, housing and fees are due in full for all students, including financial aid recipients | $100 Late Payment Penalty |
| August 8- August 28 | Aug 29 | September 6 | Sep 13 4:00 p.m. |
Tuition, housing and fees are due in full for all students, including financial aid recipients | $100 Late Payment Penalty |
| LATE REGISTRATION ($50 Fee Begins August 29) |
Sep 19 | September 29 | Oct 5 4:00 p.m. |
Full payment; Balance for students who have not paid fees in full (including late payment fees) | Cancellation of Classes |
| NOTE: Failure to receive a bill does not relieve the
student of the obligation to pay tuition and fees by the due
date. For questions, please call the Billings and Receivables
Office at (270) 745-6381.
If you register and decide not to attend, you MUST withdraw from all classes prior to the first day of classes on TopNet or by notifying the Registrar's Office in writing to ensure that you will not owe tuition and late payment fees and receive "F" grades. You are responsible for your own enrollment status. |
| Summer 2005 Fee Payment Schedule |
| Registration Dates | Bill Date | Postmark Date (If not received by due date) |
Due Date | Amount Due | Penalty |
| Through Aprill 11 (Students whose schedule includes a May session course) | Apr 12 | April 22 | Apr 28 | Tuition and fees are due in full for all students enrolled in May session classes. | Cancellation of May Session course |
| Through May 8 (Note 1) | May 9 | May 18 | May 24 | Tuition and fees are due in full for all students. | $100 Late Payment Penalty |
| May 9-30 (Note 2) | May 31 | June 10 | June 16 | Full payment; Balance for students who have not paid fees in full (including late payment fees) | CANCELLATION OF CLASSES |
| May 31 - June 26 (Note 3)
(C Session couses) |
June 27 | July 13 | July 19 | Full payment; Balance for students who have not paid fees in full (including late payment fees) | CANCELLATION OF CLASSES |
| NOTE: Failure to receive a bill does not relieve the
student of the obligation to pay tuition and fees by the due
date. For questions, please call the Billings and Receivables
Office at (270) 745-6381.
If you register and decide not to attend, you MUST withdraw from all classes prior to the first day of classes on TopNet or by notifying the Registrar's Office in writing to ensure that you will not owe tuition and late payment fees and receive "F" grades. You are responsible for your own enrollment status. Note 1: Includes students who registered for a May session course after April 11. Note 2: Students registering after May 30 for an A session course must send payment to the Billings Office by June 16 regardless of receipt of bill. Note 3: Students registering after June 26 for a C session course must send payment to the Billings Office by July 19 regardless of receipt of bill. |
| Spring 2005 Fee Payment Schedule |
| Registration Dates | Bill Date | Postmark Date (If not received by due date) |
Due Date | Amount Due | Penalty |
| October 20- November 28 | Nov 29 | Jan 3 | Jan 10 4:00 p.m. |
Tuition, housing and fees are due in full for all students, including financial aid recipients | $100 Late Payment Penalty |
| November 29- December 12 | Dec 13 | Jan 3 | Jan 10 4:00 p.m. |
Tuition, housing and fees are due in full for all students, including financial aid recipients | $100 Late Payment Penalty |
| December 13- January 9 | Jan 10 | Jan 19 | Jan 26 4:00 p.m. |
Tuition, housing and fees are due in full for all students, including financial aid recipients | $100 Late Payment Penalty |
| LATE REGISTRATION ($50 Fee Begins January 10) |
Feb 1 | Feb 9 | Feb 16 4:00 p.m. |
Full payment; Balance for students who have not paid fees in full (including late payment fees) | Cancellation of Classes |
| NOTE: Failure to receive a bill does not relieve the
student of the obligation to pay tuition and fees by the due
date. For questions, please call the Billings and Receivables
Office at (270) 745-6381.
If you register and decide not to attend, you MUST withdraw from all classes prior to the first day of classes on TopNet or by notifying the Registrar's Office in writing to ensure that you will not owe tuition and late payment fees and receive "F" grades. You are responsible for your own enrollment status. |
| Fall 2004 Fee Payment Schedule |
| Registration Dates | Bill Date | Postmark Date (If not received by due date) |
Due Date | Amount Due | Penalty |
| March 11, 13, 16, April 6 April 7 - July 18 |
July 19 | August 2 | August 9 3:00 p.m. |
Tuition, housing and fees are due in full for all students, including financial aid recipients | Automatic Cancellation of Classes |
| July 19 - August 15 | August 16 | August 24 | August 31 4:00 p.m. |
Tuition, housing and fees are due in full for all students. | Automatic Cancellation of Classes |
| August 16 - September 6 ($50 Late Registration Fee Begins August 23) |
September 7 | September 15 | September 22 4:00 p.m. |
Full payment; Balance for students who have not paid fees in full and/or new unbilled charges. | Automatic Cancellation of Classes |
| NOTE: Failure to receive a bill does not relieve the
student of the obligation to pay tuition and fees by the due
date. For questions, please call the Billings and Receivables
Office at (270) 745-6381.
Students who are dropped from their classes for failure to pay the balance due by the August 9 due date will be prohibited from re-registering for classes until August 19 at 4:00 p.m. |
Billings.Receivables@wku.edu
All contents copyright © 1998.
Western Kentucky University.