Section A. This group shall be called the Ohio Valley Group of Technical Services Librarians.

Section B. Its purpose shall be to provide an opportunity to gather together for the interchange of ideas and the discussion of problems; to form a united group whose aims shall be to keep in touch with movements in the field of resources and technical services; and to cooperate with and offer suggestions to the Association for Library Collections & Technical Services (ALCTS) of the American Library Association and/or the appropriate Sections of this Division.

Section C. The geographical area shall be Ohio, Kentucky, and Indiana.

Section A. All persons interested in the problems of resources and technical services shall be eligible for membership upon payment of the annual dues.

Section A. Annual dues are ten dollars and are payable to the Treasurer by the annual spring meeting.

Section A. The officers shall consist of a Chairperson, Vice-Chairperson (Chairperson-Elect), a Secretary and a Treasurer. They shall be elected at the spring meeting, and take office at its close. The ordinary term of office shall be for one year. The Vice-Chairperson shall succeed to the office of Chairperson. In the event no general meeting can be held, the current officers will continue in their appointments.

Section B. 1. The Chairperson shall have supervision over the group, shall appoint regular and special committees and be an ex-officio member of every committee. She/He shall preside at the business sessions. She/He shall keep the Vice-Chairperson (Chairperson- Elect) advised of the business of the group during the year.

2. The Vice-Chairperson (Chairperson- Elect) shall serve as Chairperson whenever the Chairperson is unable to do so. She/He shall serve as the Chairperson of the Planning Committee for the annual spring meeting and may be invited to other committee meetings when it seems advisable.

3. The Secretary shall record the minutes of the meeting and assume the responsibility for any necessary correspondence which arises, e.g. business letters, letters of congratulation, condolence, etc. Also note duties recorded under Article VI.

4. The Treasurer shall receive the dues of the members, pay all authorized bills and make a financial report at the annual meeting. She/He shall also serve as Chairperson of the Registration Committee.

Section C. The Executive Committee shall consist of the Chairperson, Vice-Chairperson (Chairperson- Elect), Secretary, Treasurer and the past Chairperson.

Section D. The officers shall represent the three geographical areas and rotate as indicated: Chairperson - immediate past host site, Vice-Chairperson/Chairperson- Elect - present host site, Secretary - next host site, Treasurer - present host site.

Section E. The Planning Committee for the annual spring meeting shall be appointed by the Vice-Chairperson (Chairperson- Elect). It shall consist of the Chairperson of the Local Arrangements Committee, the Chairperson of the Publications/Publicity Committee, the Chairperson of the Registration Committee, and the Chairperson of the Fund Raising Committee. Other individuals may be added as appropriate. It is advisable that the individuals be from the same library or from libraries close geographically. This Committee sets the Conference fees.

Section F. In the case of the resignation or removal of the Chairperson, the Vice-Chairperson (Chairperson- Elect) shall succeed to the office of Chairperson. In the case of the resignation or removal of the Vice-Chairperson (Chairperson- Elect), the Chairperson will assume the responsibilites of the Vice Chairperson (Chairperson- Elect). In the case of the resignation or removal of either the Secretary or the Treasurer, a Secretary or Treasurer may be recommended by the Executive Committee and appointed by the Chairperson.

Section A. Meetings shall be held annually in the spring before the annual national or regional conference of the American Library Association. Other meetings may be called at the discretion of the Executive Committee.

Section A. The Ohio Valley Group of Technical Services Librarians shall affiliate with the Association for Library Collections & Technical Services (ALCTS) of the American Library Association. The Secretary in office at the annual meeting shall send one copy of each paper presented and minutes of each meeting to the Chairperson of the Council of Regional Groups, the Executive Secretary of ALCTS, the newly elected Chairperson of the Group and to the OVGTSL Archives at the University of Kentucky. This should all be done within one month after the meeting.

Section B. The Chairperson of the Ohio Valley Group of Technical Services Librarians shall be considered the Group's representative at the ALCTS Council of Regional Groups, if able to attend; if not, she/he may appoint a delegate in her/his place. Such a delegate shall be a member of the Association for Library Collections & Technical Services (ALCTS) of the American Library Association.

Section C. A web site shall be maintained for the Ohio Valley Group of Technical Services Librarians at Western Kentucky University. The URL will be <http://www.wku.edu/Library/ovgtsl/Home.html>. The web site will contain a brief history of the organization, a list of the current officers, a link to the current annual meeting information, and other appropriate links.

It will be the responsibility of the annual meeting host site to maintain a web page at their institution for current annual meeting information and to provide the URL to the web page contact at Western Kentucky University for a link to be added to the organization's web site.

Section A. These by-laws may be amended by a two thirds vote of the members present at any regular meeting or by a two thirds vote of the current membership by mail ballot. Amendments may be proposed by the Executive Committee or by any five members. Proposals shall be presented in writing to the Chairperson at least a month before the meeting at which the proposal is to be considered, and submitted to the membership before the date of the next meeting.

Last updated May 16, 2004
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