BYLAWS

Article 1 NAME: The name of this organization shall he the Kentucky Virtual Library (KYVL) Users' Group, herein referred to as the Group.

Article 2 OBJECTIVES: The objectives of the Group shall be: --To act as a forum for the exchange of information, resources and expertise related to participation in KYVL. --To promote continuing education for KYVL users. --To formulate recommendations relevant to KYVL's future and existing services and to communicate these recommendations to the Virtual Library Advisory Council (VLAC).

Article 3 MEETINGS: There shall be one meeting annually of the Group. Additional meetings shall be held in response to the interests and needs of the Group.

Article 4 MEMBERSHIP: Membership shall be open to any individual with an interest in KYVL.

Article 5 VOTING: Current dues paying members may vote on all motions on the floor.

Article 6 DUES: Dues may be determined at the annual meeting by a vote of the membership on a recommendation from the officers. Dues shall be payable before the annual meeting. The membership year shall run from one annual meeting up to but not including the next.

Article 7 OFFICERS: The officers of the Group shall be a Chair, a Chair-elect, and a Secretary-Treasurer. All officers are signatories on the Group's checking account.

The officers of the Group shall constitute the Executive Committee.

The Chair shall be responsible for the management of the Group and shall call Executive Committee meetings as necessary to take care of business and plan and arrange the meetings of the Group. The Chair shall serve as the Group's representative on the VLAC.

The Chair-elect shall serve in the absence of the Chair and shall assist the Chair in his/her duties.

The Secretary-Treasurer shall be responsible for the Group's financial accounts and maintenance of the Group's records. Specific duties shall include: posting minutes of membership meetings, treasurer's reports, and other information on the Group's WEB Page, maintenance of a membership list, conducting registration activities at membership meetings, and issuing other electronic mailings to the membership.

Article 8 ELECTIONS AND TERMS OF OFFICE ELECTIONS: Elections shall be conducted at the annual meeting by a simple majority vote of the members present. The Chair shall appoint a nominating committee who shall present candidate(s) to the membership with further nominations open from the floor with the consent of the nominee.

TERMS OF OFFICE: The Chair-elect shall be elected every year. The Chair-elect shall serve one year as Chair-elect and then serve one year as Chair. The Secretary-Treasurer shall be elected in even-numbered years for a two-year term.

REPLACING AN OFFICER: Should the Chair-elect or Secretary-Treasurer be unable to fulfill the obligations of his/her term, the Chair shall appoint a replacement to hold office until the next membership meeting. Should the Chair be unable to fulfill the obligations of his/her term, the Chair-elect shall take over his/her responsibilities.

Article 9 COMMITTEES: The Chair shall establish committees as needed. In addition, the Chair shall be responsive to suggestions from members to form special interest committees.

Article 10 COMPENSATION: There shall be no monetary compensation for any officer of the Group for duties performed. However, mileage (at the current rate paid by the Commonwealth of Kentucky) may be paid for members of the Executive Committee attending regular or special meetings of the Committee. Also, the Chair shall be reimbursed for mileage to attend VLAC Meetings. All reimbursements shall be approved by a second officer.

Registration costs for the membership meetings shall be waived for the Executive Committee, presenters, speakers and local arrangement chairs.

Article 11 AMENDMENT OF THE CONSTITUTION: Proposed amendments to the Constitution and Bylaws must me submitted electronically to the Secretary-Treasurer and circulated by the Secretary-Treasurer to the members one month in advance of the next meeting. The proposed amendments must be approved by at least two-thirds of those attending the meeting at which the proposed amendments are discussed.

Article 12 PARLIAMENTARY AUTHORITY: The parliamentary authority for the Group is the latest edition of Robert's Rules of Order. The Chair-elect shall serve as parliamentarian.

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