The meeting was called to order at 9:50 am by Interim Chairperson Bill Hansen. He pointed out that anyone who has used any of the Kentucky Virtual Library resources should be considered a member of the Virtual Library Users’ Group, and thus we had a quorum for our first annual business meeting. Bill read aloud Article 2 of VLUG’s Bylaws which outline the objectives of the group, and Article 4 which defines membership as “open to any individual with an interest in KYVL.”

Agenda Item #1: Election of Officers
The slate of candidates for the three VLUG officers were presented as:
Bill Hansen, Chair
Rose Davis, Chair-Elect
Laura Davison, Secretary-Treasurer
Bill asked for additional nominations from the floor; there were none. Bryan Carson moved that the slate be accepted as proposed, Tari Keller seconded, motion passed.

Agenda Item #2: Discussion of Annual Dues
Bill proposed an annual membership fee of $5 per person, pointing out that we won’t have a lot of administrative costs, that VLUG is an independent group not sponsored by KYVL, and that we will inherit the funds left over from KLN. Susan Brown moved that we accept the $5 membership fee proposal; Tanzi Merrit seconded, motion passed.

Agenda Item #3: Discussion of Proposed Activities
Some suggestions for activities that Bill has received were discussed.

KLA Reception: it was suggested that the VLUG reception at last year’s KLA Fall Conference become an annual event, the purpose of which would be networking. Bryan Carson moved that we continue our tradition of having a reception at KLA with a component that updates the group on KYVL activities. Tanzi Merrit seconded; motion passed.

Other suggestions discussed were continuing education for members, and providing guest speakers for other meetings. An Electronic Product Licensing Workshop was suggested as a topic for future consideration, as well as the possibility of an online course through the Kentucky Virtual University. Some type of basic training course that would be applicable to all types of libraries was also suggested.

Another suggestion for activities was that VLUG consider participating in some sort of virtual reference desk services, which might be possible through KVU’s Angel software/interface.

The question was raised if the group had any preference regarding offering CE classes as stand alone sessions or to be held in conjunction with other meetings such as today’s SOLINET Users Group Meeting, or a KLA PreConference. A suggestion was made to organize more regional training sessions as well as having one big meeting. The regional training could focus on topics that could be taken “on the road” throughout different regions of the state, allowing the same classes to be offered in several different locations. The consensus seemed to be that the group would like to offer a variety of opportunities, and that the VLUG Officers should appoint a CE Committee. It was also suggested that the CE Committee might consider some formal mechanism for acquiring feedback on potential programs, and that VLUG could have another committee for Public Relations, advertising, etc.

It was suggested that VLUG should have a discussion list; the group discussed the pros and cons of using an existing KYVL list, but decided it would be better to have a separate one. Susan Brown moved that we create a new discussion list for VLUG that will be open to anyone who wants to join. Rose Davis seconded; motion passed. Tanzi Merrit volunteered to set up the new discussion list.

Agenda Item #4: Annual Meeting Date
VLUG Bylaws state that the group must have one annual meeting; additional meetings can be held in response to group interest and needs. Today’s meeting is our first annual meeting, so we need to plan for a second annual meeting next spring. The question was raised if we should have another joint spring meeting, or if we should have a separate meeting in order to draw K-12 librarians and others who aren’t part of SOLINET? It was suggested that VLUG should have a presence at all the spring meetings such as KLA Academic/Special and Public sections, SOLINET, etc. Bill suggested that the Executive Committee should discuss this question and present options at our Fall Reception/Meeting.

Meeting adjourned at 10:45 am.

Action items:
Post minutes on web site
Come up with a membership application on web site
Appoint Program Committee
Appoint PR Committee
Advertise discussion list & web site on all the other discussion lists

Submitted by Laura Davison

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